Authority & Authorization

Technical authority/authorization ("permission") gives a user access to certain protected data, functions, or interfaces. In some cases, attendance at a training event or orientation may be required before a staff member is granted access. The two essential tools to which staff need access in order to manage curriculum information are PeopleSoft/Oracle Business Intelligence Enterprise Edition (OBIEE) as well as CPS CLSS. Staff who need but do not have access to either of these applications should contact the Curriculum Administrator for assistance.

Administrative authority — authority vested with certain roles, offices, or administrative entities — may be required to execute certain functions:

●  The Curriculum Administrator is the arbiter for the School of Medicine for most processes involved in curriculum management, and works closely with the Office of the University Registrar to ensure compliance with university standards and policies.
●  Department Course Administrators may modify most information for existing courses, with some oversight and support from the Curriculum Administrator, as long as enrollment for the course has not yet begun for a specific term.
●  The signature of a department chair or degree program director is required to make changes to a course once enrollment for that course has begun in a specific term, to approve a new course offering, to establish a cross-listing of a course with another department/subject, or to allow a faculty member to sponsor a non-faculty member as an instructor for a course.
●  If a course is to be instructed by someone who is not a member of the faculty, a current faculty member must sign off on the course as a sponsor for the instructor.
●  Changes to any required ("core") course for the MD degree must be approved by the Committee on Curriculum and Academic Policy (CCAP) in the School of Medicine Faculty Senate. Staff or faculty interested in making such a change should contact the Office of Medical Education (OME), which supports CCAP and manages the MD curriculum.
●  Creation or modification of elective courses for the MD degree program must be approved by the Associate Dean for Medical Education in OME.