Roles & Responsibilities

The School of Medicine (SoM) Registrar's Office Curriculum Administrators and Department Course Administrators collaborate to maintain the accuracy of curriculum offered to SoM students.  Roles and responsibilities are detailed below:  

SoM Department Curriculum & Course Administrators

  • Create and maintain course and clerkship data through administrative systems as displayed in Explore Courses and/or Navigate Classes - coordinate department's annual updates to Coursedog course catalog database
  • Coordinate department's annual updates to quarterly class schedules
    • Update course or scheduling data occuring during the academic year through Axess PS, and Coursedog 
    • Update department's faculty lists for individual study sections 
  • Establish procedures and administer the process for creating new courses
  • Coordinate annual prior term copy activities
  • Ensure compliance with Stanford University policy (e.g. unit value, cross-listing)
  • Enforce primary instructor eligibility. Primary instructors for School of Medicine classes must be a faculty member with an appointment in the University Tenure Line (UTL), Non-Tenure Line (NTL),  University Medical Line (UML), or Clinician Educator (CE) lines. Note this does not include adjunct or affiliate faculty. In terms of rank within those lines, instructor and above are eligible. Any other title can be listed as a secondary instructor, in addition to an eligible primary instructor.