Class Time Schedule System Access & Reports
PeopleSoft, CPS CLSS, and OBIEE are Web-based applications required for curriculum management (and for class scheduling). Both PS and OBIEE systems are supported by Stanford University Administrative Systems; troubleshooting or technical support requests should be made via Services & Support or by calling 5-HELP (5-4357). CPS CLSS is supported by the University Registrar's Office; troubleshooting or tedchnical support requests should be made via Service Now.
Oracle Business Intelligence Enterprise Edition (OBIEE)
OBIEE (also known as BI) is the reporting mechanism for reviewing information in the PeopleSoft database. Standard reports are set up to extract data that is uploaded each night from PeopleSoft. Access to BI may be granted to staff who complete training, or limited access to curriculum management reports may be arranged with the Curriculum Administrator.
Class Time Schedule Report
The BI Time Schedule Report (1072-Future) (PS_SR109a) shows scheduling data currently in the system for classes being offered by a given department in each of the four quarters.
Go to bi.stanford.edu. Search and run the report "Time Schedule (1072-Future) (PS_SR109)":
1. Click on Process by Subject
2. Holding down shift key, select quarters 1192, 1194, 1196 and 1198; click OK
3. From drop down select Subject code; click OK
4. For component click on Select All; click OK
5. Click Apply
There are two ways to open the report:
1. Click on Time Schedule Report tab (second tab) for simply viewing and printing
2. Click on 'View Report' on the right hand side and export to Excel or as a PDF.
PeopleSoft is the database of record for Stanford University, and includes all Course Catalog and Class Time Schedule records. Curriculum managers access and update information using Webforms. To enter PeopleSoft and use the Webforms, staff must first complete training in the system for Student Administration, after which they may be granted permission. For the School of Medicine, this training may include the curriculum management workshop or individualized instructions with the Curriculum Administrator.
Class Scheduling Web Forms
Enter the PeopleSoft system through Axess. Once you have been authorized to use PeopleSoft, you should find a "CS Admin" application tab when you enter the Axess system. In the navigation, select "Curriculum Management," then "Course and Class WebForms." "Update Class" is the Webform you will use most, to change information for a class that has already been loaded to the time schedule from the course catalog. The "Add Class " form is used only for an existing, active course that did not appear in the time schedule at all, usually because it was not offered the previous year and the NOTTHIS wasn’t updated in the Course Catalog, or it is alternate years and the NOTTHISALT wasn’t updated, or it is a new course added to the catalog after Prior Term Copy was run.
Annual Class Time Schedule Review
Each spring and summer all class offerings for the next academic year are reviewed by departments and programs to ensure that PeopleSoft Class Time Schedules are accurate and prepared to appear in Axess. Class data – days, times, instructors, and notes -- are updated, new classes are added, and cancelled classes are deleted. Most processes are executed directly in PeopleSoft by Department Course Administrators using the appropriate webform.