Annual Course Catalog Review & Update
In preparation of 2024-2025 course/class scheduling, School of Medicine department course administrators are strongly encouraged to attend two trainings. The first (Course Management Basics – CMS 300) will focus on preparing for prior term copy in collaboration with the central University Registrar’s Office. The second (SOM class scheduling workshop) will focus on class and room scheduling in collaboration with the Medscheduler team. Recordings of both workshops will be sent out via the som_course_administrators@lists.stanford.edu email list and published on the Curriculum Management website upon completion.
There are three primary milestones of course and class scheduling:
Course Maintenance: before the course catalog is created for the upcoming year in a process called prior term copy, where the current academic year is rolled forward to populate the following year's classes, course inventory should be carefully reviewed and revised.
Deadline: Prior Term Copy, May 17th
Expected revisions include:
- activating new courses
- inactivating retired courses
- updating elements of a course (titles, descriptions, units, grading bases, repeatability)
- adding/removing crosslistings
Priority Room Scheduling: most School of Medicine (SoM) classes meet in Med building spaces, some meet in department controlled spaces, and by exception, some meet in main campus classrooms. Medscheduler assigns rooms bi-annually, additional information regarding the room scheduling process is available at the Medscheduler website. Class meeting patterns, the maximum enrollment capacity, preferred room capacity and at least one SOM room feature must be entered into Coursedog by the room scheduling deadline to be assigned a space.
Deadline: Autumn/Winter: 07/12/2024; Spring/Summer: 10/18/2024
Final review: there are a subset of data, while not needed for Priority Room Scheduling, that are important to review and to have accurate prior to when student enrollment planning opens.
Important Dates/Deadlines for 2024-2025
| Date | Time | Event |
| 4/11/2024 | 2-3PM | *CMS 300 (recording linked)- CMS Course Management Basics (2-3PM) |
| 5/17/2024 | Course Updates for Prior Term Copy Due: Deadline to submit course changes to be included in 2024-2025 Prior Term Copy Process | |
| 5/20-5/24/2024 | Prior Term Copy (PTC)- Autumn, Winter, and Spring Quarter classes will be scheduled for the 2024-2025 academic year | |
| 5/29/2024 | 1-2:30PM | *SOM scheduling workshop (recording linked); slides available here |
| 6/25/2024 | 1-4PM | Optional scheduling lab with central University- in person; room 320-220 |
| 6/26/2024 | 9-12PM | Optional scheduling lab with central University- in person; room 200-107 |
| 6/28/2024 | Medscheduler required course room request deadline for Autumn/Winter | |
| 7/10/2024 | 1-3PM | Optional SOM scheduling lab – virtual (1-3PM) via Zoom |
| 7/12/2024 | Medscheduler Aut/Win room request deadline for standard classes | |
| 7/12/2024 | Autumn Phase 2 Central University Room Scheduling Deadline | |
| 7/15-7/19/2024 | Coursedog edits closed for scheduling | |
| 8/12-8/16/2024 | Stanford Bulletin published with academic year 2024-25 degree requirements and course offerings | |
| 9/2/2024 | Deadline for departments to update course grading basis, unit, and/or component configuration for classes offered in Autumn | |
| TBD - early October | PTC for Summer classes | |
| 10/18/2024 | Medscheduler required course room request deadline for Spring/Summer | |
| 10/18/2024 | Winter Phase 2 Central University Room Scheduling Deadline | |
| 1/31/2025 | Spring Phase 2 Central University Room Scheduling Deadline | |
| 3/7/2025 | Summer Phase 2 Central University Room Scheduling Deadline |
Open lab for the Regsitrar- Courses will be held every Thursday from 10-11AM via Zoom.