Annual Course Catalog Review & Update

In preparation of 2025-2026 course/class scheduling, School of Medicine department course administrators are strongly encouraged to attend two trainings. The first, SOM Course Management Workshop, will focus on preparing for prior term copy. The second, SOM Class Scheduling Workshop, will focus on class and room scheduling in collaboration with the Medscheduler team. Recordings of both workshops will be published on the Curriculum Management website upon completion. 

There are four primary milestones of course and class scheduling:

Course Maintenance: before the course catalog is created for the upcoming year in a process called prior term copy, where the current academic year is rolled forward to populate the following year's classes, course inventory should be carefully reviewed and revised. 

Deadline: Prior Term Copy, May 16, 2025

Expected revisions include: 

• activating new courses
• inactivating retired courses
• updating elements of a course (titles, descriptions, units, grading bases, repeatability)
• adding/removing crosslistings

Priority Room Scheduling: most School of Medicine (SoM) classes meet in Med building spaces, some meet in department controlled spaces, and by exception, some meet in main campus classrooms. Medscheduler assigns rooms bi-annually, additional information regarding the room scheduling process is available at the Medscheduler website. Class meeting patterns, the maximum enrollment capacity, preferred room capacity and at least one SOM room feature must be entered into Coursedog by the room scheduling deadline to be assigned a space. 

Deadline: Autumn/Winter: 07/11/2025; Spring/Summer: 10/17/2025

Final review: there are a subset of data, while not needed for Priority Room Scheduling, that are important to review and to have accurate prior to when student enrollment planning opens. 

Open Enrollment: Ensure that any/all enrollment restrictions are in place prior to the opening of enrollment planning for the quarter in which the class will be taught. 

Important Dates/Deadlines for 2025-2026

Open lab for the Regsitrar- Courses will be held every Thursday from 10-11AM via Zoom.