Review the list of tasks that are accomplished on the two different systems:

PS Webform Course Administration Tasks

• New course submissions
• Revisions to:
  • Course title
  • Course description
  • Repeat for credit
  • Drop consent
  • Component (adding/removing component)
  • Adding/removing cross-listing
  • Course catalog number
  • Grading basis (before enrollment opens)
    • Allowable grading basis: 
      • MED – Med School MD Grades (+/-) only
      • MOP - Medical Option (+/- for MD students, option of Letter or CR/NC for graduate and undergraduate students) 
      • MED S/NC - Medical School MD grades (+/-) for MD students, Satisfactory/No Credit for graduate and
        undergraduate students
  • Unit changes (before enrollment opens)
  • Enrollment consent (this will apply for all quarter offering)
  • Course attribute (adding/removing quarter offering)

CPS CLSS Course Administration Tasks

• Units (unit range can be set up)
• Status
• Enrollment consent (only applies for the quarter offered)
• Cross-listing (course must be cross-listed in the catalog first before adding in CLSS)
• Instructor mode (ex: independent study, in person)
• Instructor/TA information (Instructors/TA must first be added to the instructor/advisor table first as well as all academic org for cross-listed courses in order to appear in CPS)
• Room assignment
• Class Schedule
• Enrollment caps
• Notes

Consult the Office of the University Registrar's Courses & Class Scheduling webpage for access to training material links.

Visit the Resources & Training Material page for the required course submission forms. 

To revise an existing course (quarter offered, course component, repeatable for credit, course title, course description) use the Add/Update Course Catalog webform in PeopleSoft.

To revise course scheduling (room assignment, enrollment caps, instructor/TA listing, add/delete a section, instructor consent, time/date, units offered, grading basis) use the CPS CLSS system.  

If you need to be granted access to Courses in PeopleSoft, send email to medregistrar@stanford.edu, include your department and role details with your request. 

Please consult the instructions for Adding and Removing Instructors.   

If the TA or instructor is not listed, send email to medregistrar@stanford.edu for approval. Pending approval, the instructor will be listed in CPS the following day. 

Search “Medicine” for: BIOS, INDE, PAS, and SOMGEN courses.

Search “Meddpt” for:  ATHLETIC, CHPR, FAMMED, LEAD, LIFE, MED, OUTDOOR, PE and WELLNESS courses.

Request assistance by sending email to medregistrar@stanford.edu, including desired course details.

If you are choosing a non-standard meeting pattern that is not already listed, it can be entered manually.  In CPS, click the Schedule link for the course, then click Patterns at the top of the webform. In the text box at the bottom of the drop down menu enter your desired pattern with NO commas and include AM or PM for both the start and end time.

For example: MWF 9:30AM-10:20AM or TTh 1:30PM-2:50PM

Date codes: 

M-Monday

T- Tuesday

W-Wednesday

Th- Thursday

F- Friday

Sa- Saturday

Su-Sunday

Please consult the instructions for adding multiple meeting patterns.

Watch the Generating Class Permission Numbers video and follow provided instructions access.  

Sections can be added in CPS/CLSS.

1. Log into CPS/CLSS
2. Click the appropriate quarter
3. Click the appropriate department
4. Click the appropriate class
5. Click the small green plus sign to the right of the class listing
6. As needed, update the instructor information. If the instructor is not listed send email to medregistrar@stanford.edu. Pending approval, the instructor will be available in CPS the following day. 
7. Update the "Inst. Mode" from the drop down menu by selecting Independent Studies
8. Click Save Section
9. Click Start Workflow

Primary instructors must have an appointment in the UTL, NTL, MCL, or CE lines - this does not include adjunct or affiliate faculty. Other titles may be listed as a secondary instructor and are required to list an additional, eligible primary instructor. 

The main campus has a Final Exam Schedule for the academic year. If a School of Medicine room is needed for a final exam, please submit Medscheduler's "Classroom & Outdoor Space Reservations" form found on the Medscheduler website. Include the course number with your request. If you have any questions about scheduling a School of Medine room for a final exam, please email medscheduler@stanford.edu.