All postgraduate medical education events fall under the auspices of the Associate Dean of Postgraduate Education and the Stanford CME office, regardless of their designation as CME activities. The SMIIP oversight committee, in collaboration with the respective associate deans, will adjudicate questions for events that serve multiple audiences.

Faculty shall seek and receive approval prior to the activity and prior to any solicitation from both the Associate Dean of Post-Graduate Medical Education and either the department chair or division chief. Submit requests HERE. Information required for submission:

• Activity Details:
  • Activity Name
  • Date(s)
  • Location
  • Target Audience
  • Event Format (i.e. Live - In Person, Live - Online, Hybrid, etc.)
• Website
• Course Director's Name and E-mail Address
• Administrative Lead's Name and E-mail Address
• Department/Division
• Department Chair/Division Chief Name and E-mail Address
• Department PTA # or Cost Center # to which sponsorship funds will be disbursed post-activity.
• The rationale for why the activity is not awarding CME/CE Credits
• Sponsorship Information/Prospectus that includes
  • Levels of sponsorship
  • Corresponding amounts for each level
  • Benefits that will be offered to potential funders for each level
  • Relevant dates/deadlines for funders

Upon the sponsorship prospectus's approval, sponsors may be contacted, and letters of agreement may be requested to be signed. Any solicitation prior to approval from both the Associate Dean of Post-Graduate Medical Education and either the department chair or division chief is prohibited.

Non-CME Sponsorships funds must be managed by a Stanford department, program, division, or institute, rather than by individual Faculty.

Generally, Stanford CME receives and distributes funding for non-CME Post-Graduate Medical Education Events unless a prior arrangement has been made. The Stanford CME office will manage the disbursement of funding or transfer funds to a Department post-activity to pay for Event expenses.

Industry support may be used for selected expenses. Note that each Sponsor may have its own policy about the expenses related to the Event it is able to fund. Please refer to the Industry Support Section of the Stanford Medicine Industry Interactions Policy.

Infrastructure, Indirect Cost Rates, and Fees: Financial sponsorships from Industry will be assessed by the appropriate university’s infrastructure or indirect cost rate in accordance with university policy, and such charges must be included in the Event budget.

• On September 1, 2005, Stanford University set the infrastructure (ISC) charge from 6% to 8% for all funds. The ISC charge will be applied at the time funds are received from all external revenue sources. Any exceptions to the policy require approval of both the Provost and the CFO and are to occur rarely, if at all. Please refer to Administrative Guide 3.3.1 Infrastructure Charges for full details.
• The exception is a 13% rate that is applied to designated revenue within the School of Medicine.
• Further, many Stanford organizations that facilitate Events, including Event Services and Stanford CME, charge for their services. Stanford CME charges a 7% Fee, which will be applied to funds received from external revenue sources.

• Logos from Industry are permitted in the Educational Space only on an Industry presenter’s slides to identify the presenter’s affiliation and should be minimal in nature (such as in the slide footer).
• Logos outside the Education space are permitted to recognize Sponsor (per University guidelines).
• Logos may appear in the Sponsor’s section of physical or online program materials per university Guidelines Regarding Stanford’s Promotion of Non-Stanford Entities. See Appendix E: Acknowledgement Guidelines for Medical Education Events
• Sponsors may not distribute or display sales or marketing brochures or any other branded materials or products (including samples) at the Event.
• Industry exhibits are prohibited.

Stanford Medicine Industry Interactions Policy

University Policies

• Conferences must be sponsored by a school or department of the University. For more details see Admin Guide 8.2.2.
• This Guide Memo summarizes policy on University events held University property. Admin Guide 8.2.1 University Events.

Q: Where can I submit a request for Non-CME Sponsorships?
A: https://stanfordcme.formstack.com/forms/non_cme_sponsorships

Q: Who can I contact if I have questions regarding the Stanford Medicine Interactions Policy?
A: Should any questions arise, please submit them via the SMIIP Intake Form.

Q: Where can I find more information on planning an activity for CE credit?
A: For more information on CE Activity Planning visit https://med.stanford.edu/cme/planning-services/toolkit.html or Request an Activity Consultation

Q: Where can I find information regarding Graduate Medical Education Events?
A: Stanford Medicine Industry Interactions Policy