Forms
*Interim SCBE Travel Card Policy Update during the shelter-in-place ordinance: Any travel-related expenses (i.e., registration for any virtual conferences, etc.) must be purchased using a personal credit card. Reimbursements will be processed once the Travel Pre-Authorization Form is approved, and the Travel Reimbursement Form is submitted.
NOTE: All documents (paper receipts, invoices, program/conference schedules, etc.) should be scanned and uploaded into the appropriate web form. No hard copies or individual emails will be accepted. Someone will respond to your request within 2-3 business days.
EDUCATION:
--- SCBE Course/Teacher Assistantship/Postdoc Form
Please complete this form if you would like to hire a TA, RA, Postdoc, Fellow, etc.
PURCHASING TRANSACTIONS:
SCBE no longer allows individuals to submit any Purchasing Card transactions without pre-approval. Please complete this form for ALL SCBE related purchases.
Please upload all backup documentation associated with your pre-approved PCard transaction.
---PCard & General Request Reimbursement Form
Please complete this form for all PRE-APPROVED PCard reimbursements and all other approved reimbursement requests.
TRAVEL TRANSACTIONS:
---Travel Pre-Authorization Form
SCBE no longer allows individuals to submit travel reimbursement, or use of the Travel Card without pre-authorization. Please complete this form for ALL SCBE related travel.
Please complete this form for all PRE-AUTHORIZED travel reimbursements.
---Student Certificate for Authorized Expense
For all students, Post-docs, and Fellows, please complete the Student Certificate for Authorized Expense form and have it signed by the appropriate faculty member. Please email the scanned final copy to Stephany Prince (sdbaker1@stanford.edu).
---Unused Air Ticket Affidavit
Please complete this form for any unused air travel. Return form to Gabriella Rivera (grivera8@stanford.edu) once completed.
GENERAL:
---Supplies Order Request Form
Please complete this form if you would like to order any office supplies or equipment.
Please complete this form for all general staff work requests.
Please complete this form for all new suppliers and/or payees. This is required for all non-PO payments, visitor reimbursements, and purchase orders (PO).