Munzer Auditorium

Munzer Auditorium is now open. Please read below for updated reservation and usage policy information.

Stanford Event Organizer(s) are ultimately responsible for their staff, attendees, and visitors adherence to the university’s COVID-19 requirements. For the safety of our Stanford community, please regularly review and abide the Overview of Gatherings and Meetings at Stanford COVID-19 Health Alerts page.

Located in one of the most unique and innovative facilities on campus, Munzer Auditorium serves the School of Medicine for seminars, symposia, and workshops.

About the Munzer Auditorium

The Munzer Auditorium was made possible through the generosity of Rudolph J. and Daphne A. Munzer Foundation.

Munzer Auditorium has 101-person capacity with fixed-theatre style seating and serves as a venue for the School of Medicine research community located on the ground floor of the Beckman Center for Molecular and Genetic Medicine.

Address

Beckman Center for Molecular and Genetic Medicine, 279 Campus Drive West, Room B060, Ground Floor

Hours

Monday – Friday, 7:00 AM - 7:00 PM. No weekends or observed holidays/school closures.

Reservation Policy

Aligning with university policy, as overseen by the Office of Special Events & Protocol, all events scheduled within the Beckman Center must meet both the educational mission of Stanford and fulfill the university’s academic goals and purpose.

To ensure that we are able to offer the auditorium at minimal cost, we ask that these policies are strictly adhered to:

•  All activities must be consistent with the educational mission of the university, be consistent with the science and research mission of the Beckman Center and approved by the School of Medicine (SoM).

•  Any activity, event, or program that is designated to attract largely a non-Stanford audience is subject to additional approval from SoM.

•  Offices located on campus and operating on behalf of the SoM may use the auditorium.

•  Members of the SoM community cannot make reservations on behalf of a non-Stanford related group simply so that the group can plan an event and use campus facilities, such as Munzer Auditorium.

In addition, all events are required to comply with current COVID-19 event modifications as described by Environmental Health & Safety.

 

Priority Reservations

The highest priority for scheduling School of Medicine facilities is for events and programs that are educational in nature for the current academic year. The scheduling priorities are listed in descent order below:

•  Beckman Department*

•  Research Seminar Series

•  On-Time Research Seminar

•  Symposia

•  School of Medicine and other research facilities*

•  All other University, SUHC, and LPCH Departments*

*All requests received will be scheduled according to the priorities listed above. All requests from groups lower on the priority list will be scheduled on a first come, first served basis as space is available. No exceptions.

Note: For classes, trainings, orientations, workshops, ground rounds, or meetings (faculty, lab, etc.), these functions cannot be reserved beyond 30 days of the desired date.

 

Reservation Requests

Reservation requests will only be accepted via the website. To allow for janitorial event cleaning to occur after every event held within Munzer Auditorium, a minimum of 2.5 hours will be required in between all scheduled events. A scheduling coordinator will reply within 2 business days to acknowledge receipt of the request and put the event on “hold” if the desired date(s) and time(s) are available and if the priority reservation requirements are met as well. Further instructions will be sent to secure the reservation.

Note: All reservations that have a hold status may be contacted for final confirmation of the event. Should another reservation request be submitted for the same date(s) and time(s), the party on hold will have the right of first refusal. A 48-hour response to confirm the reservation will be required. If there is no response, the reservation date(s) and time(s) will be released to the next requester.

 

Housekeeping

Once a scheduling coordinator has placed the reservation on hold, further instructions will be sent to submit a department funded SoM Facility Work Order for janitorial event cleaning after every event.

The time needed to air the auditorium after each event clears out is 30 minutes; deep cleaning the auditorium will be 2 hours. SoM Event Cleaning fees:

• $200 per event (approximately)*

*Event Cleaning fees are subject to change. Please contact the Facility Service Desk at (650) 721-2146 with any further questions.

Within 72 hours of the event placed on hold, the CMGM office will need to be sent a copy of the workorder confirmation before the reservation request can be approved. Instructions will be emailed at each phase of the reservation process.

 

Audio-Visual (AV) Technical Support & Accessories

CMGM does not provide technical support.

It is highly recommended that users of the auditorium arrange for departmental funded technical support with one of the following university suppliers:

•  University IT

•  Stanford Video

•  Stanford Event Services

The equipment is reliably plug-n-play (PnP).

The Stanford Event Organizer must also provide any presentation accessories such as laser pointers or slide advancers. There are an assortment of HDMI compatible computer adapters at the podium. However, it is highly advised that auditorium users bring any potential computer adapters as back up.

Note: Wireless mics are not available.

 

Personal Protective Equipment (PPE)

Please bring any PPE that will be needed prior, during, or after the event.

 

Food and Beverages Prohibited

Event food and beverages are strictly prohibited in the auditorium or within any area of the ground floor of the building. Catering or any other food and beverage distribution should be done outside on the patio or another designated area. Please contact the Beckman Bistro at (650) 725-8424 to ensure the patio will be available. There are no further catering restrictions.

 

Condition of the Auditorium

It is the Stanford Event Organizer’s responsibility to return the auditorium back to its original condition. Affixing any decorations, way finders, flyers, advertisements, or any signage to interior/exterior walls or doors is strictly prohibited. Please use easels or other free-standing devices instead. We will reserve the right to request and charge a PTA for damages done to any walls, doors, carpets, etc. as a result of the reserved event held at Munzer.

 

Cancellations

Please submit cancellations to beckmanmunzer@stanford.edu ASAP and NO LATER THAN 48 hours in advance. The auditorium is in high demand and advance notice is appreciated. “No Shows” may not be accommodated for future reservations. We also reserve the right to request and charge a PTA for “No Shows.”

Note: Please be aware that other contracted service providers such as SoM Facility or any previously arranged technical support, catering, event planning/management services, etc. may have separate cancellation policies.

 

Resources

•  Stanford COVID-19 Health Alerts | Overview of Gatherings and Meetings at Stanford

•  Land, Building, & Real Estate (LBRE) Equipment & Services

•  Med Facilities Planning & Management University IT

•  Stanford Video

•  Stanford Event Services

•  Stanford Conferences

•  Office of Special Events & Protocol

Reserve the Munzer Auditorium

Use our online scheduling system to make your reservation.

The Beckman Bistro

The Beckman Bistro specializes in FreshMex and is located across from the Munzer Auditorium on the ground floor.  Breakfast and lunch served Monday - Friday, 7:00AM - 3:30PM.

For catering service, please contact Amadeo Penas, Manager (650) 725-8484.