2021 Monthly Announcements

December 2021 Announcements

• Updated: Offer Letter and Letter of Invitation Templates
• FASI (Faculty Recruitment) System Retirement Date
• Update: 2022 APRC and A&P Committee Meeting Dates and File Acceptance Deadlines (Professoriate Committees)
• Update: 2022 Clinical Assistant Professor A&P and CE A&P Committee Meeting Dates
• Update: Short-Term Faculty (Adjuncts/Lecturers) OAA FASA Approver
• Travel Ban: Southern African Countries
• Reminder: Professoriate Background Questionnaire Form Impacts Long Form Submission to Campus
• Reminder: Clinician Educator and Instructor Background Questionnaire form
• Reminder: Immediate use of the New Long Form Signature Page
• Reminder: Notification of Non-Renewal for Multi-Year appointments of Lecturer, Senior Lecturer
• Reminder: Impact of Winter Closure on OAA Processing Time

For more information, CLICK HERE

October/November 2021 OAA Announcements   

• Congratulation to Jessica Negrette!
• OAA Staffing Changes
• Professoriate “On-Time” Status Reporting for FY 2022
• New Long Form Signature Page
• Change in Procedure: Transmittal Memo Now Required for All Professoriate Long Forms
• Change in Procedure: Professoriate Search Report Definitive Pool Entries
• Updated Trainee Solicitation Letter for Professoriate Actions
• Update: Clinician Educator documents
• End of Procedure: Relating to International Top Finalists Visiting Campus
• Update: Status of the Assistant Rank for the Non-Tenure Line (Teaching) Line
• Update: Travel Ban Lifted
• Change in Procedure: Visiting/Short Term Review of Actions with Pay (including stipends or supplemental pay)
• Change in Leaves Submission Deadlines
• Reminder: Tenure and Endowed Chair Biosketches for the Board of Trustees
• Reminder: Clinician Educator Actions that Require Addendum Letters
• Reminder: Items Reviewed by both OAA and Faculty Compensation
• Reminder: FASA Transaction FYI
• Reminder: Delayed Rollout of the New Visa Portal: Bechtel Connect
• Reminder: LOI & Offer Letter Retention Requirements for Visiting & Short-Term Faculty
• Reminder: Upcoming Faculty Workshops
• Reminder: Impact of Winter Closure on OAA Processing Time

September 2021 OAA Announcements

• OAA Staffing Changes
  
• New Resources: OAA website Resources for Department Chairs and Faculty A&P Leads
• Update: Resouce (Webpage) for FAAs working on Professoriate Actions
  
• Clarification Added: Professoriate Narrative Report Guideline
• Update: Contact for FASA
• Update: Faculty Applicant Tracking System
• Update: Visiting & Short-Term Faculty Offer Letters & Letters of Invitation
• Reminder: Professoriate Requirement for the Background Questionnaire Form Now Required
• Reminder: Clinician Educator and Instructor Requirement for the Background Questionnaire Form Now Required
• Reminder:Background Questionnaire Form Now Referenced in Offer Letters for CE, Instructor and Professoriate Candidates
• Reminder: Proof of Funding for Visiting Scholars and Visiting Postdoctoral Scholars-Updated Minimum FY 2022
  

For more information, CLICK HERE

August 2021 OAA Announcements

• Update: 360 Evaluation for Assistant Professors
• Update: Updated Professoriate Templates in the Toolbox
• Update: Updated Links in Offer Letter Templates (Professoriate)
• Update: Available Long Form Effective Dates
• Clarification: Professoriate Requirement for the Background Questionnaire Form
• Clarification: Professoriate Post-Pandemic Research Quarter
• Update: December Clinical Assistant A&P Committee date change
• Update: Adjunct Clinical Faculty Checklists
• Update: Undergraduates and Graduate Visiting Student Requests
• Update: OAA's BiWeekly Visiting & Short Term Training & Discussion Sessions to Become Monthly
• Reminder: FASA Appointment type for Professoriate Joint Appointments
• Reminder: Search Initiation Form - Animal Housing Question
• Reminder: OAA staffing update
• Reminder: AY21/22 Clinician Educator Requirement Changes
• Reminder: Adjunct Clinical Faculty Extensions (from the SoM handbook)
• Reminder: Visiting Scholar/Postdoc Proof of Funding Updated Minimum FY 2022
  

For more information, CLICK HERE

July 2021 OAA Announcements

• Update: Changes to Requesting Access to OAA Systems
• Update: Checklists for Short Term Faculty: Lecturers, Adjunct Professors, and Adjunct Lecturers
• Update: Change to Visiting Postdoc SoM Practice
• Feedback Requested: Visiting Scholar Policy
• End of Restrictions on Visitors & Short Term Faculty (September 2021)
• Update: Leave Forms (Sabbatical, PDL, LWOS, LOA)
• Update: Clinical Excellence Survey (CES) Report Template
• Reminder: FASA Transaction FYI
• Reminder: Background Questionnaire Form (Professoriate, Clinician Educator, and Instructor Lines)

For more information, CLICK HERE

June 2021 OAA Announcements

• Professoriate: Renaming the MCL
  
• Faculty Campus Presence for Academic Year 2021-2022 
• End of COVID Exception Process: Faculty Remote Work Arrangements Outside of the U.S.  
• Change in Exception Process- Recruitment Visits
  
• Update: Monthly Announcements page update 
• Update: Instructor Background Checks Via HireRight and New Checklist
  
• Update: Instructor Offer Letter Template
  
• Visiting Scholars, Researchers, and other Temporary Community Members
• Reminder: Professoriate Actions that Require Addendum Letters 
• Reminder: Qualtrics Reporting Issues
  

For more information, CLICK HERE

May 2021 OAA Announcements

• Reminder: OAA Staffing Changes 
• Reminder: Limited OAA Staffing – Visiting & Short Term Faculty Population (May 2021)
  
• Update: Faculty Applicant Tracking System
  
• Update: Qualtrics Reporting Issues 
• New Resource: Trainee Solicitation letter for Adjunct Clinical Faculty Appointments 
• Reminder: Faculty Billet URL Change (Update Your Bookmark) 
• Reminder: Regular [zoom] Office Hours for the Professoriate team  
• Reminder: Clinical Scholar Reappointments 
• Reminder: Delayed Rollout of the New Visa Portal: Bechtel Connect 
• Reminder: Faculty Onboarding Shared Inbox  
• Reminder: FASA Transaction FYI
  

For more information, CLICK HERE

April 2021 OAA Announcements

• Congratulation to Rania Sanford! 
• OAA Staffing Changes 
• April Roundtable- Deep Dive into a Search Report
  
• Change in Procedure for New Assistant Professor Long Forms
  
• COVID Post-Pandemic Programs 
• Exception Process to Bring Top Finalist to Campus for Recruitment Visit 
• Clinical Scholar Reappointments 
• Faculty Onboarding Shared Inbox
• New Course Evaluation System Launching Winter 2021 
• Update: Zoom Office Hour Information Shared on OAA Staff Listing Page 
• Tip: Add “OAA” When Using the Website Search Function  
• Reminder: SoM Professoriate: Departmental Assignments (Beginning April 1)
  
• Reminder: FAA Roundtable Presented Materials
  
• Reminder: Inclusion of 360 Evaluation Reports in Long Forms 
• Reminder: Double Check that Transaction Status of Visas is “Pending Approval”, not “Draft”
  
• Reminder: Updated Restrictions on the Visiting and Short Term Faculty Population
  
• Reminder: Department New Staff Form
  
• Reminder: Offer Letters Process Policy
  
• Reminder: FASA Transaction FYIs
  
• Reminder: Contact Faculty Compensation for Guidance on Non-Standard Offer Letter Language

For more information, CLICK HERE

March 2021 OAA Announcements

• Access and Training for New Department Staff
• Instructions for Identifying Professoriate Line in Stanford Profiles
• New Resource: Referee Solicitation Letters for Clinical Scholar Appointments
• Update: Faculty Applicant Tracking System
• Updated: Visiting & Short-Term Faculty Zoom Office Hours
• Updated PDL Request Form
• Reminder: Updated Sabbatical, PDL, LWOS, LOA request forms
• Reminder: Upcoming Faculty Workshops
• Reminder: Pilot Program: Review of Professoriate Search Reports utilizing Track-Changes
• Reminder: Updated Restrictions on the Visiting and Short Term Faculty Population
• Reminder Added to the Checklists for the Visiting and Short Term Faculty Population
• Reminder: New Visa Portal: Bechtel Connect

For more information, CLICK HERE

January/February OAA Announcements

• Faculty Advisory and Support Panel
• Update to Search Ad and Search Solicitation Letter Language
• Update to UTL Referee Solicitation Letter Language: Promotions & Reappointments Conferring Tenure
• January Roundtable: Senior Faculty Transitions- Retirement and FRIP
• Faculty Search Protocol During COVID-19
• Update to CE chapter in SoM handbook and CE page on OAA website
• Update to Referee and Trainee Solicitation Letters
• Updated Directives regarding Visitors and Short Term Faculty is available on the OAA website
• New Resource: Referee Solicitation Letters for Visiting and Short Term Faculty Appointments
• Update to Leave Forms (Sabbatical, PDL, LOA)
• Off-Site Location Required for ACF in FASA
• Update to Faculty Billet Host Name
• Reminder – Upcoming Professoriate and CE Workshops
  
• Reminder – Impact Metrics
  
• Reminder – Visiting & Short Term Training Opportunities

For more information, CLICK HERE