2021 Monthly Announcements


Archived Announcements

Prior Monthly Announcements will be archived in Box for your review

October/Novemeber- OAA Announcements

September 2021 - OAA Announcements

August 2021 - OAA Announcements

July 2021 - OAA Announcements

June 2021 - OAA Announcements

May 2021 - OAA Announcements

April 2021 - OAA Announcements

March 2021 - OAA Announcements

January/February 2021 - OAA Announcements

October/November 2021 OAA Announcements   

  • Congratulation to Jessica Negrette!
  • OAA Staffing Changes
  • Professoriate “On-Time” Status Reporting for FY 2022
  • New Long Form Signature Page
  • Change in Procedure: Transmittal Memo Now Required for All Professoriate Long Forms
  • Change in Procedure: Professoriate Search Report Definitive Pool Entries
  • Updated Trainee Solicitation Letter for Professoriate Actions
  • Update: Clinician Educator documents
  • End of Procedure: Relating to International Top Finalists Visiting Campus
  • Update: Status of the Assistant Rank for the Non-Tenure Line (Teaching) Line
  • Update: Travel Ban Lifted
  • Change in Procedure: Visiting/Short Term Review of Actions with Pay (including stipends or supplemental pay)
  • Change in Leaves Submission Deadlines
  • Reminder: Tenure and Endowed Chair Biosketches for the Board of Trustees
  • Reminder: Clinician Educator Actions that Require Addendum Letters
  • Reminder: Items Reviewed by both OAA and Faculty Compensation
  • Reminder: FASA Transaction FYI
  • Reminder: Delayed Rollout of the New Visa Portal: Bechtel Connect
  • Reminder: LOI & Offer Letter Retention Requirements for Visiting & Short-Term Faculty
  • Reminder: Upcoming Faculty Workshops
  • Reminder: Impact of Winter Closure on OAA Processing Time
 
For more information, CLICK HERE

September 2021 OAA Announcements

  • OAA Staffing Changes
  • New Resources: OAA website Resources for Department Chairs and Faculty A&P Leads
  • Update: Resouce (Webpage) for FAAs working on Professoriate Actions
  • Clarification Added: Professoriate Narrative Report Guideline
  • Update: Contact for FASA
  • Update: Faculty Applicant Tracking System
  • Update: Visiting & Short-Term Faculty Offer Letters & Letters of Invitation
  • Reminder: Professoriate Requirement for the Background Questionnaire Form Now Required
  • Reminder: Clinician Educator and Instructor Requirement for the Background Questionnaire Form Now Required
  • Reminder:Background Questionnaire Form Now Referenced in Offer Letters for CE, Instructor and Professoriate Candidates
  • Reminder: Proof of Funding for Visiting Scholars and Visiting Postdoctoral Scholars-Updated Minimum FY 2022

For more information, CLICK HERE

August 2021 OAA Announcements

  • Update: 360 Evaluation for Assistant Professors
  • Update: Updated Professoriate Templates in the Toolbox
  • Update: Updated Links in Offer Letter Templates (Professoriate)
  • Update: Available Long Form Effective Dates
  • Clarification: Professoriate Requirement for the Background Questionnaire Form
  • Clarification: Professoriate Post-Pandemic Research Quarter
  • Update: December Clinical Assistant A&P Committee date change
  • Update: Adjunct Clinical Faculty Checklists
  • Update: Undergraduates and Graduate Visiting Student Requests
  • Update: OAA's BiWeekly Visiting & Short Term Training & Discussion Sessions to Become Monthly
  • Reminder: FASA Appointment type for Professoriate Joint Appointments
  • Reminder: Search Initiation Form - Animal Housing Question
  • Reminder: OAA staffing update
  • Reminder: AY21/22 Clinician Educator Requirement Changes
  • Reminder: Adjunct Clinical Faculty Extensions (from the SoM handbook)
  • Reminder: Visiting Scholar/Postdoc Proof of Funding Updated Minimum FY 2022

For more information, CLICK HERE

July 2021 OAA Announcements

  • Update: Changes to Requesting Access to OAA Systems
  • Update: Checklists for Short Term Faculty: Lecturers, Adjunct Professors, and Adjunct Lecturers
  • Update: Change to Visiting Postdoc SoM Practice
  • Feedback Requested: Visiting Scholar Policy
  • End of Restrictions on Visitors & Short Term Faculty (September 2021)
  • Update: Leave Forms (Sabbatical, PDL, LWOS, LOA)
  • Update: Clinical Excellence Survey (CES) Report Template
  • Reminder: FASA Transaction FYI
  • Reminder: Background Questionnaire Form (Professoriate, Clinician Educator, and Instructor Lines)

For more information, CLICK HERE

June 2021 OAA Announcements

  • Professoriate: Renaming the MCL
  • Faculty Campus Presence for Academic Year 2021-2022 
  • End of COVID Exception Process: Faculty Remote Work Arrangements Outside of the U.S.  
  • Change in Exception Process- Recruitment Visits
  • Update: Monthly Announcements page update 
  • Update: Instructor Background Checks Via HireRight and New Checklist
  • Update: Instructor Offer Letter Template
  • Visiting Scholars, Researchers, and other Temporary Community Members
  • Reminder: Professoriate Actions that Require Addendum Letters 
  • Reminder: Qualtrics Reporting Issues

For more information, CLICK HERE

May 2021 OAA Announcements

  • Reminder: OAA Staffing Changes 
  • Reminder: Limited OAA Staffing – Visiting & Short Term Faculty Population (May 2021)
  • Update: Faculty Applicant Tracking System
  • Update: Qualtrics Reporting Issues 
  • New Resource: Trainee Solicitation letter for Adjunct Clinical Faculty Appointments 
  • Reminder: Faculty Billet URL Change (Update Your Bookmark) 
  • Reminder: Regular [zoom] Office Hours for the Professoriate team  
  • Reminder: Clinical Scholar Reappointments 
  • Reminder: Delayed Rollout of the New Visa Portal: Bechtel Connect 
  • Reminder: Faculty Onboarding Shared Inbox  
  • Reminder: FASA Transaction FYI

For more information, CLICK HERE

April 2021 OAA Announcements

  • Congratulation to Rania Sanford! 
  • OAA Staffing Changes 
  • April Roundtable- Deep Dive into a Search Report
  • Change in Procedure for New Assistant Professor Long Forms
  • COVID Post-Pandemic Programs 
  • Exception Process to Bring Top Finalist to Campus for Recruitment Visit 
  • Clinical Scholar Reappointments 
  • Faculty Onboarding Shared Inbox
  • New Course Evaluation System Launching Winter 2021 
  • Update: Zoom Office Hour Information Shared on OAA Staff Listing Page 
  • Tip: Add “OAA” When Using the Website Search Function  
  • Reminder: SoM Professoriate: Departmental Assignments (Beginning April 1)
  • Reminder: FAA Roundtable Presented Materials
  • Reminder: Inclusion of 360 Evaluation Reports in Long Forms 
  • Reminder: Double Check that Transaction Status of Visas is “Pending Approval”, not “Draft”
  • Reminder: Updated Restrictions on the Visiting and Short Term Faculty Population
  • Reminder: Department New Staff Form
  • Reminder: Offer Letters Process Policy
  • Reminder: FASA Transaction FYIs
  • Reminder: Contact Faculty Compensation for Guidance on Non-Standard Offer Letter Language

For more information, CLICK HERE

March 2021 OAA Announcements

  • Access and Training for New Department Staff
  • Instructions for Identifying Professoriate Line in Stanford Profiles
  • New Resource: Referee Solicitation Letters for Clinical Scholar Appointments
  • Update: Faculty Applicant Tracking System
  • Updated: Visiting & Short-Term Faculty Zoom Office Hours
  • Updated PDL Request Form
  • Reminder: Updated Sabbatical, PDL, LWOS, LOA request forms
  • Reminder: Upcoming Faculty Workshops
  • Reminder: Pilot Program: Review of Professoriate Search Reports utilizing Track-Changes
  • Reminder: Updated Restrictions on the Visiting and Short Term Faculty Population
  • Reminder Added to the Checklists for the Visiting and Short Term Faculty Population
  • Reminder: New Visa Portal: Bechtel Connect

For more information, CLICK HERE

January/February OAA Announcements

  • Faculty Advisory and Support Panel
  • Update to Search Ad and Search Solicitation Letter Language
  • Update to UTL Referee Solicitation Letter Language: Promotions & Reappointments Conferring Tenure
  • January Roundtable: Senior Faculty Transitions- Retirement and FRIP
  • Faculty Search Protocol During COVID-19
  • Update to CE chapter in SoM handbook and CE page on OAA website
  • Update to Referee and Trainee Solicitation Letters
  • Updated Directives regarding Visitors and Short Term Faculty is available on the OAA website
  • New Resource: Referee Solicitation Letters for Visiting and Short Term Faculty Appointments
  • Update to Leave Forms (Sabbatical, PDL, LOA)
  • Off-Site Location Required for ACF in FASA
  • Update to Faculty Billet Host Name
  • Reminder – Upcoming Professoriate and CE Workshops
  • Reminder – Impact Metrics
  • Reminder – Visiting & Short Term Training Opportunities

For more information, CLICK HERE