Staff/Researcher Procedure FAQs


When is orientation for new staff members?
Orientation for new staff members is held every Monday from 8:45 AM to 2:15 PM at 255 Panama Street, Polya Hall- Room: 111.

What is an Exempt employee?
Certain employees (usually salaried employees) are exempt from governmental regulations regarding compensation for overtime work in certain positions as defined by the Fair Labor Standards Act. University employees who are exempt are not entitled to overtime pay.

What is a Non-Exempt employee?
Non-exempt employees receive hourly wages; they are subject to wage and hour laws, i.e. overtime pay. This term usually applies to non-professional employees.

How do non-exempt employees record time in Kronos?
Please refer to this PDF for instructions.

How do exempt employees record time in Kronos?
Please refer to this PDF for instructions.

How do we get issues resolved when we do not know the answers?
Submit a HelpSU ticket.

What if I have questions about US Visas?
Please send an email to foreign.scholars@stanford.eduwith your questions. The Bechtel International Center also has a number of resources for helping foreign scholars.

What if I am a new postdoc?
All new postdocs should complete the postdocs checklist. Orientation for new postdocs is held every Thursday morning, 9:00 - 11:45 a.m., at 1215 Welch Road, Modular A, Room 62.
If you have any general questions about the postdoc process, please check the postdocs website. If you need further help, please send an email directly to the Postdoc office at

How do I request a SUNet ID?
In order to request a SUNet ID, you will first need your Stanford ID number, which is issued by Human Resources. The website link for requesting a SUNet ID is

How Do I Get a Stanford ID Card? Take your email from HR (with your Stanford ID number) and a piece of photo identification to the Stanford Card Office. Directions to the office and other information about the requirements for getting a Stanford photo ID are available on the Card Office website.

Staff, Postdoctoral Fellows and Visiting Researchers: any additional questions should be addressed to Amy Erickson at:  
Ph:  (650) 725-3722