On campus today, 9/30:
On campus:
Santa Clara County will start routine Hazardous Materials and Waste inspections on Tuesday, September 16th on the Stanford campus. The County will not notify us on which building will be inspected until the morning of the inspection. So...labs need to prepared at all times!
]]> 1. INFORMATIONAL MEETINGS - The University EHS office will provide instructions on how to prepare your lab for the upcoming inspection. Have a research team member attend one of four informational sessions.2. PREVIOUS DEFICIENCIES - Review the previously cited items and make sure that they have been corrected. During the 2008 inspection they will likely check for repeat violations in areas cited during previous inspections.
3. CHECK CHEMICAL USE AND STORAGE LOCATIONS - for similar deficiencies or any new potential violations and make necessary corrections. Use the Lab Compliance Cheat Sheet and 2008 SC County Inspection Preparation Info as a guide.
4. ADDITIONAL INFORMATION AND INSPECTION UPDATES are available on the Health and Safety Programs or University Environmental Health and Safety Website.
Please feel free to contact your Compliance Assistance Program team member or the SOM Health and Safety Programs Office for additional information or assistance.
]]>ALL WORK AREAS in the School of Medicine including administrative and personal offices, labs and shared areas need to be checked, identified hazards corrected and corrections documented.
Please complete self-inspections by September 30, 2008.
The same General Workplace Inspection Form will be used for ALL WORK
AREAS including offices and rooms storing or using hazardous materials.
For labs (such as laboratories, shops, tissue culture rooms, cold rooms, fume hood rooms, etc.), completing this form fulfills the requirements for the Quarter 3 Lab and Shop Inspection.
The form and support information are available on the Health and Safety Programs Website:
A. Instructions for Department Contacts
B. Instructions for Lab/Work Area Contacts
C. General Workplace Checklist
D. Special Topic: Locating General Safety Information
Thanks as always for your support and please feel free to contact our office at (650) 723-0110 for additional information!
]]>For any additional information, please contact Lisa M. Johnson at 650-721-6269 or at lisa.johnson@stanford.edu.
]]>The Emergency Flow Charts cover emergencies such as fires, medical emergencies, power outages, earthquakes, hazardous materials spills, etc. Please print these flow charts out and post them in your laboratory. Also, verify that all personnel are aware of these procedures and can access them during emergencies.
In addition, we encourage departments to have specific emergency procedures when warrented. If your department, division or laboratory has its own procedures, verify that personnel understand these procedures and can active them without trouble.
For any additional information, please contact Lisa M. Johnson at 650-721-6269 or at lisa.johnson@stanford.edu.
Thank you for your continued support of Emergency Preparedness at the School of Medicine! Next week's tip will provide tips for electronic and hard copy data preservation.
]]>The Health and Safety Programs Office recommends providing staff with a 10 minute refresher training on these procedures. If needed, a fire drill can be scheduled for your building.
For any additional information, please contact Lisa M. Johnson at 650-721-6269 or at lisa.johnson@stanford.edu.
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All chemical inventories need to be updated ONLINE using Chemtracker v1. Upon request, EH&S can provide current inventory summaries for your overall review. Contact Shelly Navarro (shellyn@stanford.edu) for printouts, questions on accessing the system or for a username/password.
https://chemtracker.stanford.edu/stanford/
The Chemical Inventory Update is an annual process where labs review and update information in the ChemTracker database; the University uses this information as part of the Hazardous Materials Management Plan (HMMP) submitted to regulatory and response agencies.
]]>Situation 1:
A power outage has occurred early Saturday morning. The event is expected to last longer than 8 hours. Your laboratory is currently conducting research where loss of power would cause major issues with the equipment and/or specimens. A key person on the project changed his/her cell phone number last month and you do not have the updated information. You are unable to reach that person and have no clue about emergency shut down procedures.
Situation 2:
There was a major fire in your lab the night before. You need to advise staff to telecommute from home for the day. You thought you were able to contact everyone, but you missed the part-time contractor that comes in only a few times a month. That person just commuted from San Francisco and has no way of contacting you for instruction.
As shown above, not having the right contact numbers for personnel can be a major issue. The HSPO recommends the following actions to improve your laboratory/department's preparedness:
- Take five minutes during every quarterly self-inspection to update your roster and provide that information to key personnel.
- Develop an emergency phone tree, train personnel and practice making phone calls at least once a year.
- Develop a department Emergency Hotline, train key staff on how to leave messages, provide call-in information to all personnel and practice posting/receiving messages at least once a year.
- Make sure that all personnel know the School of Medicine Emergency Hotline at 3-(SAFE) or (650) 723-7233.
For any additional information, please contact Lisa M. Johnson at 650-721-6269 or at lisa.johnson@stanford.edu.
]]>> SUFMO will check fire safety and hazardous materials storage items.
> Check flammable and corrosive cabinets and areas where you are storing flammables. Place corrosives and oxidizers in separate cabinets or storage locations.
> Make sure that the cabinet is appropriately labeled; i.e. blue corrosive cabinet is used for corrosive storage and yellow flam cabinets have ONLY flammable liquids.
For questions or additional information regarding the upcoming inspection, please contact your CAP team member Karla Cassady, our office at 723-0110 or check the Health and Safety Programs website for fire safety and
hazardous materials inspections preparation checklists!
All chemical inventories need to be updated ONLINE using Chemtracker v1. Upon request, EH&S can provide current inventory summaries for your overall review. Contact Shelly Navarro (shellyn@stanford.edu) for printouts, questions on accessing the system or for a username/password.
https://chemtracker.stanford.edu/stanford/
The Chemical Inventory Update is an annual process where labs review and update information in the ChemTracker database; the University uses this information as part of the Hazardous Materials Management Plan (HMMP) submitted to regulatory and response agencies.
]]>There are several ways to get your changes to us.
-Print the pages out from the on-line plan, mark it up with changes, mail (MC 5459) or fax it (736-0179)
-Use the "Notify Us of Changes" button on the web interface
-Send an email
-Call Lisa Johnson 721-6269 or Don Rust 725-7325
The instructions and link to the new online plan can be viewed at the following website. We will be reviewing the emergency plans, as they are made available.
http://med.stanford.edu/somsafety/emerprep/eplanUpdate.html
In an effort to assist your department in testing the updated Emergency Plan, the Health and Safety Programs Office has also developed a Tabletop Exercise. The scenario of the exercise will be a long-term power outage. We will be providing two training sessions on how to conduct and evaluate tabletop exercises for those that are interested. The sessions are scheduled for Thursday, May 15 from 2 - 3 pm and Wednesday, May 21 from 10 - 11 am. Both sessions will be held at MSOB Room X169.
Please email Lisa Johnson if you plan on attending a session. If you are unable to attend and have questions, please do not hesitate to contact Lisa.
]]>Although these statistics are alarming, it is important to promote awareness of Personal and Family Emergency Preparedness. The key to dealing with major disasters (or even minor emergencies) is to plan for these events. Planning gives us a 'head start' on dealing with the situation. We can anticipate how best to respond and what we need to recover. In the aftermath of a large earthquake, we may not be able of access basic services such as food, water, power, communications, shelter, transportation, medical care, etc. The rule of thumb is self-sufficiency (personal, family, and at Stanford) for 72 hours. The following websites contain resources and information to help you develop or update your personal/family emergency plan.
http://med.stanford.edu/somsafety/emerprep.html
http://www.72hours.org/
http://www.smcready.org/
http://www.city.palo-alto.ca.us/info/
http://oes.sccgov.org/
http://www.ready.gov/
Please contact Lisa Johnson at (650) 721-6269 or at lisa.johnson@stanford.edu.
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