Health & Safety Programs

April 2009

Department Emergency Preparedness Requirements for FY2009

It is time to review and update your department emergency plan for FY 2009.

There are two required actions for this fiscal year: implementing exercise recommendations and review/update your department emergency plan. These elements are part of the newly implemented Health & Safety TRACE Verification Program (

1) Exercise Recommendations

Goal: Show progress on implementing exercise recommendations listed on your Corrective Action Tracking Tool
Submit to HSPO: Updated Corrective Actions Tracking Tool showing progress
Due Date: July 31, 2009

The Corrective Actions Tracking Tool shows recommendations from your department's participation in the 2008 tabletop exercise and the Earthquake Exercise on February 5, 2009. Although some recommendations may not be completed by the end of July, it is important to show progress toward implementation.

The HSPO will hold training sessions via conference call/MedMeeting on how to use your Corrective Action Tracking Tool on the following dates and times. Connection information below.

5/7/09 11:00 - 11:30 am
6/11/09 1:30 - 2:00 pm
7/9/09 11:00 - 11:30 am

2) Department Emergency Plan

Goal: Review and update (as necessary) the department emergency plan
Submit to HSPO: Completed Verification Checklist
Due Date: September 11, 2009

Please review your hard copy and online department emergency plan for accuracy and update any outdated information. The online plan can be found at

The HSPO will be hosting a refresher training via conference call/MedMeeting on how to use the Online Emergency Plan on the following dates and times. Connection information below.

5/27/09 10:00 - 11:00 am
6/23/09 3:00 - 4:00 pm
7/24/09 1:00 - 2:00 pm

Conference Call/MedMeeting Instructions

The Conference Line is 1-866-642-1665 and the participant passcode is 111483. I will be using MedMeeting to show a presentation and other documents via the web. The website is:

For any additional information, please contact Lisa M. Johnson at 650-721-6269 or at

Chemical Inventory Update: 701B Welch, 800 Welch, Edwards

Updates for the 701B Welch, 800 Welch and the E.D. Stone Edwards Building are due by May 10, 2009.

Stanford policy requires labs to:
- add chemicals that are not currently in the inventory system
- delete items that are no longer in the lab and no longer in use
- adjust quantities of inventory items if ongoing changes have been made
- include all compressed gas cylinders and bleach (both often overlooked)

All chemical inventories need to be updated ONLINE using Chemtracker v1. Upon request, EH&S can provide current inventory summaries for your overall review. Contact Shelly Navarro ( for printouts, questions on accessing the system or for a username/password.

The Chemical Inventory Update is an annual process where labs review and update information in the ChemTracker database; the University uses this information as part of the Hazardous Materials Management Plan (HMMP) submitted to regulatory and response agencies.

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