Health & Safety Programs

May 2008

Quarter 2 2008 Self-Inspection:
Emergency Planning for Laboratories

The health and safety topic for all laboratory research staff in the School of Medicine to review this quarter is EMERGENCY PLANNING FOR LABORATORIES. Please complete the Self-Inspection process for this quarter by June 30, 2008.

Emergency planning is essential to any organization. It increases our ability to effectively respond to and recovery from a myriad of emergencies including earthquakes, fires, floods, infectious disease outbreaks, power outages, etc. Within the School of Medicine, emergency planning needs to occur at all organizational levels (school-wide, department, division and laboratory). By preparing at all levels, the School of Medicine's resiliency during and after emergencies is enhanced.

Training on emergency procedures is a key component to laboratory preparedness. All laboratory personnel should be aware of basic emergency procedures (such as evacuation and emergency notification) contained within each department's emergency plan. An effective emergency plan is not a 'shelf warmer'. It is a document known and understood by all personnel in the organization.

Use this opportunity to determine, if your laboratory personnel know the basic information contained in your department's emergency plan. Do they know who to call in case of emergency? Do they know where your Emergency Assembly Point is located? Do they know how to shut down important equipment or what to do with valuable specimens? Training and awareness among all personnel is key to continuing our important mission after a major emergency.

Fire Safety Inspection
Fairchild Science Building

Stanford Fire Marshal's Office will conduct a Fire Safety Inspection at the Fairchild Science Building (07-520) on June 18 - 19.

  > Please be prepared to be inspected on ANY of the dates

  > SUFMO will check fire safety and hazardous materials storage items.

  > Check flammable and corrosive cabinets and areas where you are storing flammables. Place corrosives and oxidizers in separate cabinets or storage locations.

  > Make sure that the cabinet is appropriately labeled; i.e. blue corrosive cabinet is used for corrosive storage and yellow flam cabinets have ONLY flammable liquids.

For questions or additional information regarding the upcoming inspection, please contact your CAP team member Karla Cassady, our office at 723-0110 or check the Health and Safety Programs website for fire safety and
hazardous materials inspections preparation checklists!

Chemical Inventory Update:
Hagey Lab (PSRL)

Updates for the Hagey Laboratory for Pediatric Regenerative Medicine (07-550) is due by June 10, 2008.

Stanford policy requires labs to:
- add chemicals that are not currently in the inventory system
- delete items that are no longer in the lab and no longer in use
- adjust quantities of inventory items if ongoing changes have been made
- include all compressed gas cylinders and bleach (both often overlooked)

All chemical inventories need to be updated ONLINE using Chemtracker v1. Upon request, EH&S can provide current inventory summaries for your overall review. Contact Shelly Navarro ( for printouts, questions on accessing the system or for a username/password.

The Chemical Inventory Update is an annual process where labs review and update information in the ChemTracker database; the University uses this information as part of the Hazardous Materials Management Plan (HMMP) submitted to regulatory and response agencies.

Updating Your Department Emergency Plans

The deadline to review and update your on-line Department Emergency Plan is May 15.

Please provide any updates/changes to the "Dept Emergency Info" and "Building Information" sections of your plan to Lisa Johnson ( or Don Rust ( Also, provide any updated information from the "Admin Area Info" or "PI Research Preservation" sections, if available.

There are several ways to get your changes to us.

-Print the pages out from the on-line plan, mark it up with changes, mail (MC 5459) or fax it (736-0179)
-Use the "Notify Us of Changes" button on the web interface
-Send an email
-Call Lisa Johnson 721-6269 or Don Rust 725-7325

The instructions and link to the new online plan can be viewed at the following website. We will be reviewing the emergency plans, as they are made available.

In an effort to assist your department in testing the updated Emergency Plan, the Health and Safety Programs Office has also developed a Tabletop Exercise. The scenario of the exercise will be a long-term power outage. We will be providing two training sessions on how to conduct and evaluate tabletop exercises for those that are interested. The sessions are scheduled for Thursday, May 15 from 2 - 3 pm and Wednesday, May 21 from 10 - 11 am. Both sessions will be held at MSOB Room X169.

Please email Lisa Johnson if you plan on attending a session. If you are unable to attend and have questions, please do not hesitate to contact Lisa.

Personal Preparedness is Key to Dealing with Any Emergency or Disaster

It's amazing, but true! The San Francisco Chronicle on April 15, 2008 reported that there is a 99% probability that California will experience an earthquake with a magnitude of 6.7 or greater.

Meaning, Californians will experience an earthquake equal or greater to the destructive nature of Loma Prieta and possibly the 1906 Earthquake within our lifetime. The 1989 Loma Prieta Earthquake, with strong shaking lasting 15 seconds, was responsible for 67 deaths and about 7 billion dollars in damage. This was the second most costly natural disaster after Hurricane Katrina.

Although these statistics are alarming, it is important to promote awareness of Personal and Family Emergency Preparedness. The key to dealing with major disasters (or even minor emergencies) is to plan for these events. Planning gives us a 'head start' on dealing with the situation. We can anticipate how best to respond and what we need to recover. In the aftermath of a large earthquake, we may not be able of access basic services such as food, water, power, communications, shelter, transportation, medical care, etc. The rule of thumb is self-sufficiency (personal, family, and at Stanford) for 72 hours. The following websites contain resources and information to help you develop or update your personal/family emergency plan.

Please contact Lisa Johnson at (650) 721-6269 or at

Stanford Medicine Resources:

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