Health & Safety Programs

Self-Inspection Topic for Quarter 3, 2009
Periodic Checks, Timely Corrections

The special topic for Quarter 3, 2009 is Periodic Checks, Timely Corrections. This is an opportunity to review health and safety relating to changes in personnel, job responsibilities, new equipment or procedures, physical work locations or operations within the workplace. For this quarter, ALL School of Medicine administration and departmental workspaces including offices, labs and shop and shared/common rooms will need to be inspected.

Updated contact information is needed for departmental rosters and for emergency purposes. Safety equipment should be checked and recertified on a routine basis. Staff may need additional or refresher training. Periodic inspection and correction of identified hazards is a requirement of Stanford’s Injury and Illness Prevention Program (IIPP) and part of the Chemical Hygiene Plan.



  1. FORMS
    • Special Topic Checklist for Quarter 3, 2009 Special Topic Q3-09 includes questions for:

      • ALL Faculty, Staff and Students
      • Work Area Supervisors/Principal Investigators
      • Departments or Service Centers.
    • General Workplace Inspection Checklist Q208 Self Inspection Checklist - Use this form for all work areas that are NOT used for chemical storage (e.g. offices) will need to complete the UPDATED General Workplace Inspection Checklist form developed to assist Stanford faculty and staff in identifying and when necessary, correcting general safety hazards.
    • Laboratory and Shop Inspection Checklist Lab & Shop Inspection Checklist - Use this form for all rooms reporting a chemical inventory in ChemTracker such as research laboratories or other areas where there is chemical storage.
    • Self-Inspection Summary Form MS WordSelf-Inspection Summary Form - Submit one Summary form per department.
  2. CONTACT INFORMATION should be periodically reviewed and updated in
    • StanfordYou or through Axess
    • Departmental and lab or workgroup rosters
    • Information in Life Safety Boxes outside labs or other chemical storage locations:
  3. SAFETY EQUIPMENT is required to be serviced on a routine basis
    • Fire Extinguishers are located in labs or in the corridors within 75 feet travel distance and service annually by the Stanford Fire Protection Service.
    • Eyewash/safety showers are located within 10 seconds travel distance and certified monthly by Stanford Hospital Engineering and Maintenance. (w:498-4400, 723-5555)
    • Fumehoods are certified annually by a vendor (currently ENV) contracted by Stanford Hospital Engineering and Maintenance. (w:498-4400, 723-5555)
    • Biosafety Cabinets are certified annually. (TSS, p:510.845.5591 ) Check the University Biosafety Office Website or contact University EHS for additional information.
  4. EMERGENCY PREPAREDNESS Stanford Safety Information
    • Review Receiving Treatment for Work-Related Accidents for information on reporting and receiving emergency information and Individual Emergency Preparedness information in the School of Medicine.
    • Check emergency supplies; are your batteries charged or have any food items expired and need to be replaced?
    • Seismic Restraints - Missing restraints for equipment or furniture is one of the most common fire safety deficiencies. Check bookcases, filing cabinets, or similar items that are over four feet tall; some items may have been moved or restraining brackets may be loose!
  5. TRAINING ADVISOR AND REFRESHER TRAINING - Please refer to the Training Records Initiative Notice sent to DFAs and Training Coordinators in the School of Medicine earlier this year regarding health and safety training obligations. A link to the Web-based Training Advisor was provided along with a schedule for faculty, staff and students to complete the questionnaire and any identified health and safety courses. This is a good time to verify training records for existing staff, check that any required refresher training modules have been completed, and ensure that all NEW personnel have completed appropriate training as identified in the Training Advisor.
    • All School of Medicine personnel are required to complete the General Safety and Emergency Preparedness (EHS-4200) module.
    • Personnel working in laboratories also need to complete at a minimum Chemical Safety (EHS-1900), Biosafety (EHS-1500) and Compressed Gas Cylinder (EHS-2200) modules.
    • Tier III Training - Supervisors determine additional training requirements based on the type of work and hazard exposure an individual may encounter.
Updated 08/28/09 @ 0.30

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