Health & Safety Programs

Self-Inspection Topic for Quarter 1, 2010
Chemical Inventory and Life Safety Box Updates

The quarterly topic for Quarter 1, 2010 is Chemical Inventory and Life Safety Box Updates where we will review chemical inventory expectations and update process.

Please take this opportunity to review the chemical inventory expectations outlined this quarter and update existing chemical inventories and contact information as required. Labs need to complete Self-Inspections forms for this quarter by March 31, 2010. Quarter 1 2010 Self Inspection Checklist - pdf document Quarter 1 2010 Self Inspection Checklist -MS Word

  1. Chemical Inventory and Life Safety Box Updates are NOT NEW REQUIREMENTS; they are based on Stanford policy and regulatory requirements.
  2. Labs are responsible for reviewing and updating their chemical inventories in ChemTracker at least annually or when there is a significant change. (e.g. Item not previously used in this location needs to be added, number of containers/volume is modified, or an item is no longer stored or used in this location)
  3. Labs/departments are also responsible for providing current contact information on Emergency Notification Forms (ENF) and accurate information on Chemical Storage Maps (Maps) in the Life Safety Box posted at the entrance to chemical storage locations.
    • The ENF and Maps should be reviewed at least once per year and should have dates/initials indicating that the information has been verified by lab.
    • The ENF should always list CURRENT contact information and may need to be updated more frequently!
  4. Information posted in Life Safety Box is:
    • Used if there is an emergency situation
    • Checked during audits and regulatory inspections.
  5. There are five different froms associated with the Life Safety Box posted at the entrance to chemical storage locations.
Lab Responsibility
Posting
Life Safety Box Coversheet Update information in ChemTracker as required Forms are provided by University EHS Office and posted by CAP Team member at least annually or upon request.
Guide to Hazard Quantities
Hazardous Materials Inventory
Emergency Notification Form Review, update and post information as required. Lab/Department certiifies information and date/initial form at least annually; also needs to be updated if contacts or phone numbers change.
Chemical Storage Map Review, update and post information as required. Lab/Department certifies information and date/initial form at least annually.

 

CHECK, UPDATE, VERIFY, POST: Q1-10 SELF-INSPECTION INSTRUCTIONS

Review the list of rooms for your PI on the most recent copy of the ChemTracker Activity ListCT Activity List provided by your Department Health and Safety Contact.

  1. Are all rooms currently used for chemical storage included on list?
    • If NO, add missing chemicals to new storage locations in ChemTracker
  2. Are any of the rooms no longer used for chemical storage by your lab?
  3. Are any of the dates for Most Recent Adds, Most Recent Edits or Most Recent Deletes older than 1/1/2008?
    • If YES, Add, delete or edit records in ChemTracker as appropriate.
    • If NO, Thanks for maintaining an updated Chemical Inventory! KEEP UP THE GOOD WORK!
  4. Locate the Emergency Notification Form and Chemical Storage Map in the Life Safety Box outside areas used for chemical storage by your lab. Check and update information if necessary. Remember to date and initial the forms indicating that you have verified the information!
  5. Complete the questions for the Special Topic on page 2 of the Q1-2010 Self-Inspection Checklist.
  6. Complete page 1 of the Q1-2010 Self-Inspection Checklist AFTER walking-through your lab and other chemical storage locations.
    • Note: Questions 10 and 12 relate directly to this quarters special topic.
    • Make sure to continue to check and verify that chemical inventory is updated and life safety box contents are checked quarterly! (e.g. new lab or department-level contact, phone numbers, etc.)
  7. Make sure that any identified deficiencies are CORRECTED and corrective action is documented on the form!
  8. Return the completed from to your Department Health and Safety Contact by March 31, 2010.
  9. SHARE the results of the Self-Inspection and corrected action taken with your PI and ALL members of your lab.
Updated 02/28/10 @ 18:00

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