Health & Safety Programs–

Self Inspection Instructions

A self-inspection is a walk-through of your areas by you or someone in your department with the objective of identifying any unsafe conditions. The inspection should cover every area that is occupied or used by members of your department on a regular basis. This includes but is not limited to offices, laboratories and common rooms.

A. DEPARTMENT CONTACTS

  1. Distribute self-inspection information to your members of your group:
  2. Attend one of the online information sessions:
    SC County Inspection Prep Information Webinar - Session 1
    Date: Friday, March 8th, 1:30- 2:30
    URL: https://medmeeting.stanford.edu/healthsafety-group/
    Phone: 9-1-866-642-1665 
    Participant Passcode: 111483


    SC County Inspection Prep Information Webinar - Session 2
    Date: Monday, March 11th, 1:30- 2:30
    URL: https://medmeeting.stanford.edu/healthsafety-group/
    Phone: 9-1-866-642-1665 
    Participant Passcode: 111483
  3. Collect and file completed inspection forms returned by your work area contacts.
    • In LAB AREAS, make sure that lab contacts have walked through ALL ROOMS for their PI and have included the ROOM NUMBERS on the Lab Inspection Checklist.
    • Check forms for items needing correction and assist if necessary. (e.g. work order requests, etc.
    • Check the Life Safety Boxes and verify that the information on the Emergency Notification form is current.
  4. Complete and return a copy of the Self-Inspection Summary Form Q4-12 SI Summary Form MS Word Q4-12 SI Summary Form PDF Version for your department. DON'T FORGET TO LIST ALL THE SPECIFIC ROOM NUMBERS on the Summary Form! The Stanford Auditor and SC County Inspector look for the individual rooms; "All labs on the second floor of Boswell" is NOT sufficient!
  5. The due date for returning the Self-Inspection Summary form to our office is end-of-business day, April 8, 2013. RETURN ONLY 1 FORM PER DEPARTMENT!
  6. Notify the Health and Safety Programs Office in advance if your department will not be able to meet the due date. "Late" notices will be sent to departments if Summary Forms are not received by the due date. NEW: There is one opportunity to explain the delinquency; a second notice is escalated by the Director of Health and Safety Programs to Medical School Administration!

B. WORK AREA/LAB CONTACTS

  1. Distribute link to the special topic, REGULATORY INSPECTION PREPARATION to members of your work area/lab group.
  2. Attend one of the online information sessions:
    SC County Inspection Prep Information Webinar - Session 1
    Date: Friday, March 8th, 1:30- 2:30
    URL: https://medmeeting.stanford.edu/healthsafety-group/
    Phone: 9-1-866-642-1665 
    Participant Passcode: 111483


    SC County Inspection Prep Information Webinar - Session 2
    Date: Monday, March 11th, 1:30- 2:30
    URL: https://medmeeting.stanford.edu/healthsafety-group/
    Phone: 9-1-866-642-1665 
    Participant Passcode: 111483

  3. LABS: review the CHEMTRACKER ACTIVITY LIST provided by your department Health and Safety Contact. Make sure to check all the rooms listed for your PI/Chemical Owner. If the rooms on the list do not match chemical storage locations, update the information in ChemTracker. Training and support for ChemTracker is available through the University EHS office by submitting an online EHS CHEMTRACKER SUPPORT REQUEST.
  4. LABS: Complete self-inspections in your work area using the LABORATORY INSPECTION CHECKLIST for ALL work areas including labs, offices, shared rooms such as common rooms, dark rooms, cold rooms, TC rooms, fumehood rooms, coldrooms, etc. by MARCH 31, 2013.
  5. Don't forget to record the room numbers for all rooms at the top of the form.
  6. Record findings, report unsafe conditions to staff who can get them fixed in your department, correct any problems and document in writing the actions taken to correct identified hazards.
  7. Return completed forms to your department contact by MARCH 31, 2013.

 

C. GENERAL INSTRUCTIONS

  1. REVIEW: 2013 Self-Inspection Schedule and Expectations.
  2. There is a new Special Topic and Lab and Shop Inspection form EACH quarter with questions covering:

All work areas should complete the appropriate Self-Inspection Checklist for the quarter by the due date. The completed form(s) are maintained by the department Health and Safety Contact (HSC).

A single summary form is returned to our office by the HSC stating that the process has been completed for the department.

Completed checklists and a record of the actions taken to correct identified unsafe conditions are kept on file by the department for three years (Santa Clara County and Cal/OSHA requirements).

 

Updated 03/06/13 17:00

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