Calendaring
SunDial, Stanford University’s common calendar system, is used to
schedule SMP’s meeting rooms, portable video conferencing system,
rental cars, bicycles, and other shared resources. Anyone with a
SunDial account can reserve these resources in advance.
We strongly encourage everyone to get a SunDial account and understand calendaring
basics. For more information and instructions on SunDial, you can checkout the ITS
Calendar Site.
To reserve a Sundial resource
Using the Windows desktop
- Click on the New Event (clock) icon or double-click on a free time in your Agenda.
- In the New Event pop-up screen, give your meeting a Title, edit the Start and End Times, as well as the Date and Duration as needed.
- On the People/Resources tab, enter search criteria in the Add box (capitalization is NOT necessary) by typing: r:<resource name>. For example, type: r:cr smp i-237. Alternately, you can generate a list of all SMP meeting rooms by typing: r:cr smp. Click the Checkmark button.
- Highlight the appropriate resource you wish to use and then click OK. (You may also click on the Information button at the bottom of the Resources screen to view more information about the highlighted Resource).
- Click OK to send the event proposal.
Using the Web application
- Sign into Sundial by using your web browser and going to: https://sundial.stanford.edu
- Check the resource’s availability for the day/time you would like to reserve it. Click on the open agenda icon (person next to calendar).
- Type in CR in the search field, and make sure to select the Resource search button and click Find.
- From here you can either view, or add the calendar to your favorites. If you will be reserving the resource frequently, it is probably best to add it to your favorites for future use.
- To add a resource to your favorites, select the resource, then click the Add to Favorites button. When complete, click OK.
- Go back to your own agenda by clicking the calendar icon.
- Click on a time to create a new event or click on an existing event to edit it.
- Create/edit the event as you need to.
- Click on the People & Resources tab at the top of the event.
- Next to the search field, you will see a pull-down menu that currently reads Users. Click on that menu and select Resources. Type in: <resource name>
- Select the resource you wish to add and click Add Selected.
- Click Create to create a new event.
- Click Update to reserve the resource for this one particular event, or Update All to reserve it for all events.
- If you would like to reserve a resource (or make any change), the web application will only allow you to edit one event, or all of them. To change particular events (more than one, but less than all of them), you should use the Desktop client and control-click the meetings you would like to change as described above.
Meeting Rooms
- CR SMP I-236
- CR SMP I-237
- CR SMP I-256
- CR SMP I-280
- CR SMP AB-219
- CR SMP 110-7
- CR SMP 110-61
Bicycles (coming soon)
