Steering Committee & Subcommittee Organization
Offsite Moves Steering Committee
The Offsite Moves Steering Committee comprises representatives from each of the groups moving, a clinical and basic science DFA, the Managing Director for Finance and Administration, and a facilitator. It meets weekly to discuss issues relating to the move, and is advisory to the project sponser, Marcia Cohen, Senior Associate Dean for Finance & Administration.
Core Planning Group:
- Julia Tussing, Steering Committee Chair, Finance & Administration
- Lora Pertle, Information Resources Technology
- Rebecca Trumbull, Institutional Planning
- Frank Topper, Facilitator
Members, in addition to the above:
- Cori Bossenberry, Human Resources Group
- Brian David, Surgery and Otolaryngology
- Todd Ferris, Information Resources Technology
- Connie Hartnett, Research Management Group
- Susan Hoerger, Human Resources Group
- Martha Kessler, Health Policy Research
- Dave O'Brien, Institutional Planning
- Nancy Tierney, Office of Facilities Planning and Management
- Carol Velazquez (for Paul Costello), Communication & Public Affairs
- Sam Zelch, Finance
Thanks to the following for their prior service on the Steering Committee:
- Judith Cain, Academic Affairs
- Jim Rollins, Office of Student Affairs
Offsite Moves Subcommittees
The subcommittees are led by members of the Steering Committee and include members from the School, some of whom are moving to the new site. Their titles, charters and membership are detailed below. Membership is constantly evolving as interest and timing of issues dictates.
Interior Standards Subcommittee
Scope: Office size standards; Furniture style; standardization; Current space conditions/tenant improvements; Consistency for look of building: colors, art, carpet; SMP touchdown space; What are the criteria for getting cubicle vs. enclosed office vs. hotel space; Handicapped access; Signage (internal and external)
Membership: Connie Hartnett (Chair), Colleen James (RMG), David Silberman (H & S), Rosalind Ravasio (Med/SMI), Gladys Morales(RMG), Barbara Kaplan(Med/CV Med), Birgit Walker (Faciliites), Susan Smith (HRG), Susan Kopiwoda (Radiology), Dierdre Rockefeller (OSA), Pureshka Maharaj (OSA), Nancy D'Amico (Dermatology), Adele St. John (OSA/OME)
Technology Subcommitee
Scope: 1. Define the baseline and ideal levels of IT functionality and infrastructure needed based on existing operations and available services; 2. Research and propose new technology solutions to support off-site and distributed work and to facilitate the connections and communications between staff, clients and users who are not co-located.
Membership: Lora Pertle (Chair), Ellen Amsel ( IRT); Bob Burkhardt (IRT); Phil Constantinou (IRT); Todd Ferris (IRT); Tim Gadus (Facilities Planning and Management); Anne Gordon (Orthopedic Surgery); Michael Halaas(IRT); Margaret Krebs (IRT); Vidya Mahabaleswar (Student Affairs); Julie O'Neill (Research Management Group); Chris Scholberg (Stanford Prevention Research Center); Jack Zeng (Medicine)
Transportation Subcommittee
Scope: Purpose: Identify transportation needs and solutions for both the new site and on-campus to support the relocation of many of the School of Medicine’s administrative functions and staff. Objectives: Define the range of transportation issues and research and propose options for attaining basic commuting and transportation needs
- Commuting between home and office: Train, shuttles, biking, driving, etc.
- Traveling to and from main campus
- Travel to local amenities; food service or other errands
- Impact on peak hour trips to Stanford
- Getting around within the new campus
- Shuttles: timing, cost
- Biking facilities (parking, storage, showers, routes, etc.)
- Train station proximity & schedules
- Auto parking amount & cost at new campus and at Stanford
Membership: Julia Tussing (Chair), Brenda Lavell (Medicine), Brian Zacharias (RMG), Ryan Max Steinberg (Lane), Peter Burnes (H&S), Deirdre Rockefeller (OSA), Lisa Kwiatkowski (P&T), Maggie Saunders (OFPM), Richard Renn (IRT)
Amenities Subcommittee
Scope: What kind of amenities would improve the work environment for the pioneers?
- Food availability
- Showers
- Lockers
- Gym
- Coffee
- Shopping
What common spaces are needed, how big, how equipped?
- Kitchen
- Filing
- Waiting
- Meeting
- Lobby
- Office service
Membership: Rebecca Trumbull (Chair), Kurt Schade (OSA), Adele St. John (OSA/OME), Elizabeth Colvin (IRT), KimChi Nguyen (RMG), Anne Klause (HRG), Vivian Jones (OFPM), Nanci Nessel (Medicine), Nancy D'Amico (Derm), Mary Palmer (RMG).
Campus Presence Subcommittee
Scope: Primary focus is on designing the on-campus touchdown space for use of SMP staff
- Hotelling (touchdown) space, dedicated/shared space
- How do we interact with those still on campus
- How do we have a presence without being on campus much
Membership: Martha Kessler (Chair), Ruth Graves (DFA), Peter Burnes (H&S), Jun Penano (DFA), Kathleen Thompson RMG), Carol Klein (Facilities), Chequeta Allen (OSA), Karen Mulkey (RMG), Kari Costa (OSA), Ronald Garcia (OSA), Luke Delong (RMG), Cheryl Yemoto (H&S), Glenna Letsinger (Medicine), Kurt Schade (OSA), Zera Murphy (OSA), Jennifer Fortmann (HRG), Maggie Saunders (OFPM).
Operations Subcommittee
Scope: The Operations Subcommittee will focus on building operations, shared space/service policies, and other post-move site specific issues.
- Determine building policies and procedures
- Evaluate whether copier service centers are appropriate
- Make decisions on shared building equipment purchases
- Finalize job description for building manager and/or receptionist
- Guidelines for the move
- Initial building policies
- Standardization of logo, etc.: communication materials, business cards etc.
- Coordinating function for ongoing subcommittees
Membership: Carol Velazquez (Chair), Nancy Tierney, Linda Hiroyasu Gibson, Birgit Walker, Kendra Baldwin, Lora Pertle, Jean Regan, Debbie Scheuch, Julia Tussing, Connie Hartnett, Jean Heschele, Susan Hoerger, Martha Kessler.
