Research Management Group (RMG)

Roles and Responsibilities

Veterans Affairs (VA) and Palo Alto Veterans Institute for Research (PAVIR) Agreements

This page provides additional roles and responsibilities specific to VA and PAVIR agreements. This information is intended to supplement, but not replace, the roles and responsibilities for contract proposal and award management processes detailed elsewhere on the web site. All other roles and responsibilities remain in effect.

Effective July 1, 2014, the new name for PAIRE is is PAVIR-Palo Alto Veterans Institute for Research.
Additional information:
Grant and Contract group email address:

    * VA Intergovernmental Personnel Act (IPA) Agreements
    * VA Service Agreements

    * VA Requirements Agreements (previously "Solicitation Agreement")
    * PAVIR Personnel Services Agreements (PSA)
    * PAVIR Joint Personnel Agreements (JPA)
    * PAVIR Joint Personnel Agreements (JPA)-Amendment
    * PAVIR Joint Personnel Agreements (JPA)- Early Termination
    * PAVIR Reverse Joint Personnel Agreements (Reverse JPA)
    * PAVIR-Stanford Subcontracts

Office of Sponsor Research (OSR) Processing Flow for IPAs, JPAs, and PSAs

This document provides the workflow for processing IPAs (JPAs, PSAs) with the VA. This process involves the Office of Sponsored Research and the Department. (Research Management Group (RMG) is no longer involved in the process.)
Download file (09/21/12) PDF file



Intergovernmental Personnel Act (IPA) Agreement – Cost Reimbursement Contract in which the VA purchases services of specific Stanford University staff on research projects.  Must be for research purpose.  These are for salary only.  Cannot be used for postdoc or admin support.  An IPA can be for a maximum of 3 years and 10 months then the employee must come off the IPA for 60 days, after which they can be put back onto an IPA for another 3 years and 10 months.  The employee must be a permanent employee of Stanford and have been employed for at least 90 days.


Service AgreementContract in which the VA purchases services of specific Stanford University staff.  The source of funds the VA utilizes to reimburse Stanford is a non sponsored project account (i.e. Merit Award, unrestricted account, discretionary income account, residual funds).  There is a scope of work.  Stanford facilities are used.

Requirements Agreement – Contract in which the VA purchase services, generally physician services.  The purchase is for some percent FTE of service providers. 

Personnel Services Agreement (PSA)–Cost Reimbursement Contract in which PAVIR purchases services of Stanford University staff. May be for PAIRE research but is using PAIRE gift or residual funds.  These agreements are being phased-out.  These are for salary only. These cannot be utilized for postdoc or for admin support.

Joint Personnel Agreement (JPA)–Cost Reimbursement Contract in which PAVIR provides salary reimbursement for each Stanford University employee devoting effort at the VA.

Reverse JPA – Procurement Contract in which Stanford provides salary reimbursement for each PAVIR employee that is devoting effort at Stanford University..  The University strongly discourages these types of agreements.  If this type of agreement is absolutely necessary, the agreement is handled by Procurement (Troy Sutton).


PAVIR subcontract – When there is a separate scope of work conducted at Stanford, PAVIR will issue a regular subcontract agreement.  Refer to information pertaining to the subcontracts section of the Award Negotiation and Activation webpage on the RMG website.

Back to top

Footer Links: