Research Management Group– (RMG)

Roles and Responsibilities



Post-Award Management and Compliance Oversight

 Official Records
Department
RMG
OSR Contracts
OSR Accounting
Maintain copies of proposals and award documention. Maintain official auditable grant proposal and award documentation for the University. Provide files to OSR Contracts when requested.

Maintain official auditable contract proposal and award documentation for the University. Provide files to RMG when requested.

 Maintain official accounting files including financial reports to sponsors.


 PTA Management
Department
RMG
OSR Contracts or ICO
OSR Accounting
Manages PTA in accordance with sponsor’s regulations, terms and conditions, University policy, and federal regulations.

Provides oversight for PTA management in accordance with sponsor’s regulations, terms and conditions, University policy, and federal regulations

 

  
Consults RMG, OSR Contracts, or ICO for grant, contract, or industrial contract clarification, respectively. Interprets issues arising with regard to grant terms and conditions, sponsor requirements, and federal regulations. Interprets contractual issues and responds to inquiries regarding sponsor requirements Reviews award documents and tracks and submits any interim financial reports required by sponsor.



 Effort Tracking and Other Support
Department
RMG
Charges and tracks effort in accordance with commitments made to the sponsor and terms of award. Confirms and verifies effort reported to sponsors.  

For federally sponsored grants, notifies RMG if the PI or key personnel specifically named in the notice of award will reduce time devoted to the project by 25 percent or more from the level that was approved at the time of award. (Authority: OMB Circular A-110: Section .25 Revision of budget and program plans.)

For non-federal sponsors, changes in effort may require sponsor approval, and must be coordinated through RMG.

 Reviews requests to reduce effort level(s) and countersigns as Institutional Official.
Maintains and updates Other Support information to reflect changes in effort levels.  

 

 Expenditure Statements and Certifications
Department
RMG
Reviews, reconciles, and signs monthly expenditure statements. (RPH 3.1-Fiscal Responsibilities of Principal Investigators)  
Coordinates PI Quarterly Certification in conjunction with eCertification. eCertification tracks the results of Stanford's quarterly process of certifying all sponsored project and cost sharing expenses. It replaces the paper tracking form, the PI Quarterly Certification Tracking Report (RM3 #255 and #108). RMG Compliance Analyst compiles and reports on eCertification data to School Dean and Dean of Research.


 Research Compliance
PI
Renews or updates applicable IRB, animal, SCRO, and/or cancer center/SRC protocols as needed.


 Contract (and Subcontract) Invoicing
ORA Accounts Receivable
Department
Prepares, reviews, and submits invoices in coordination with department as required by sponsor terms and conditions. Reviews and approves invoices per the terms and conditions of the award.


 Requests for Sponsor Approval
Department
RMG
Composes official requests to sponsors and sends to RMG. Reviews and countersigns requests to sponsor as Institutional Official. Releases any necessary NOAs when approval received.


 Subaward Amendments
Department
OSR Contracts
Extends subawards via change order requistions. Sends updated scope of work, budget, and any other applicable changes to OSR. Follows up with OSR on status of agreement. Processes amendments to existing contracts. Updates compliance documents.



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