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Research Management Group (RMG)

Roles & Responsibilities

Proposal Preparation and Submission

Award Negotiation and Activation

Post-Award Management and Compliance Oversight

Progress/Interim Reports, Continuation Proposals, and No-Cost Extensions

Clinical Trials

VA and PAIRE Agreements

Maps & Directions

Funding Opportunities

Roles and Responsibilities

Post-Award Management and Compliance Oversight

Official Records
PTA Management
Effort Tracking and Other Support
Expenditure Statements and Certification
Research Compliance
Contract Invoicing
Requests for Sponsor Approvals
Subaward Amendments

**Official Records**
Department	RMG	OSR Contracts	OSR Accounting
Maintain copies of proposals and award documention.	Maintain official auditable grant proposal and award documentation for the University. Provide files to OSR Contracts when requested.	Maintain official auditable contract proposal and award documentation for the University. Provide files to RMG when requested.	Maintain official accounting files including financial reports to sponsors.

**PTA Management**
Department	RMG	OSR Contracts or ICO	OSR Accounting
Manages PTA in accordance with sponsor’s regulations, terms and conditions, University policy, and federal regulations.	Provides oversight for PTA management in accordance with sponsor’s regulations, terms and conditions, University policy, and federal regulations
Consults RMG, OSR Contracts, or ICO for grant, contract, or industrial contract clarification, respectively.	Interprets issues arising with regard to grant terms and conditions, sponsor requirements, and federal regulations.	Interprets contractual issues and responds to inquiries regarding sponsor requirements	Reviews award documents and tracks and submits any interim financial reports required by sponsor.

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**Effort Tracking and Other Support**
Department	RMG
Charges and tracks effort in accordance with commitments made to the sponsor and terms of award. Confirms and veriifies effort reported to sponsors.
For federally sponsored grants, notifies RMG if the PI or key personnel specifically named in the notice of award will reduce time devoted to the project by 25 percent or more from the level that was approved at the time of award. (Authority: OMB Circular A-110.) For non-federal sponsors, changes in effort may require sponsor approval, and must be coordinated through RMG.	Reviews requests to reduce effort level(s) and countersigns as Institutional Official.
Maintains and updates Other Support information to reflect changes in effort levels.

**Expenditure Statements and Certifications**
Department	RMG
Reviews, reconciles, and signs monthly expenditure statements.
Coordinates PI Quarterly Certification in conjunction with eCertification.	RMG Compliance Analyst compiles and reports on eCertification data to School Dean and Dean of Research.

**Research Compliance**
PI
Renews or updates applicable IRB, animal, SCRO, and/or cancer center/SRC protocols as needed.

**Contract (and Subcontract) Invoicing**
ORA Accounts Receivable	Department
Prepares, reviews, and submits invoices in coordination with department as required by sponsor terms and conditions.	Reviews and approves invoices per the terms and conditions of the award.

**Requests for Sponsor Approval**
Department	RMG
Composes official requests to sponsors and sends to RMG.	Reviews and countersigns requests to sponsor as Institutional Official. Releases any necessary NOAs when approval received.

**Subaward Amendments**
Department	OSR Contracts
Extends subawards via change order requistions. Sends updated scope of work, budget, and any other applicable changes to OSR. Follows up with OSR on status of agreement.	Processes amendments to existing contracts. Updates compliance documents.