This site describes the roles and responsibilities of School of Medicine organizational units, institutional officials and key individuals in the areas of grant compliance and institutional oversight.
Roles
Principal Investigator
Departments/Institutes
Research Management Group
Industrial Contract Office
Office of Research Administration Accounts Receivable
Office of Sponsored Research Contract Officers
Office of Sponsored Research Accounting
Grant and Contract Proposal and Award Management Processes
Proposal Preparation and Submission
Award Negotiation and Activation
Post-Award Management and Compliance Oversight
Progress/Interim Reports, Continuation Proposals, and No-Cost Extensions
Closeout
Supplemental Roles and Responsibilities
Clinical Trials
VA and PAIRE Agreements
Fellowships
Roles
Principal Investigators (PIs)
The roles of Principal Investigators at Stanford include the direction of research and scholarship and the education and training of students. Sponsored projects must be conducted in compliance with University policy reflecting laws, regulations and sponsor requirements. The PI assures Stanford and the potential sponsor that project finances are represented as accurately as possible.
Research Management Group (RMG)
The Research Process Managers (RPMs) in RMG are the University’s sponsored projects institutional representatives for School of Medicine faculty and are the primary point of contact for sponsors and Department/Institute grant and contract administrators. Partnering with faculty and staff, RPMs direct and manage the proposal process to ensure timely, compliant and accurate submissions. RPMs develop budgets for all proposals with the PI, accept and negotiate grant awards on behalf of the University, provide expert consultation and oversight to ensure that sponsored research funds are managed and expended in compliance with internal and external policies, and continue as the institutional representative throughout the life of the award.
Departments/Institutes
Departments and Institutes and their staff work with the Principal Investigators, Department Chair, School, and University staff to provide guidance on the compliance, financial, personnel, space, and other related aspects of proposals. Department staff assist PIs in obtaining appropriate internal approvals, and provide assurances for commitments made in proposals. They manage the awards in compliance with University and sponsor policies.
Office of Sponsored Research (OSR) Accounting
OSR Accounting performs post award activities, including account set-up review, billing, and reviewing cost transfers for compliance with University and sponsor policies. They prepare interim and final reports for various University sponsors, ensuring compliance with University and sponsor policies.
Office of Sponsored Research (OSR) Contracts
OSR Contract and Grant Officers (School of Medicine Team) are responsible for the formal negotiation and administration of extramural support for University contract agreements sponsored by government and non-government sponsors (sponsored projects) including Clinical Trials. Contract Officers also prepare, negotiate and oversee subawards issued to subrecipients under Stanford sponsored projects awards. The Contract Officer is responsible for advising and assisting Stanford Department/Institute administrators, principal investigators, and staff members; interpreting and explaining contract terms and conditions, ongoing management of contracts and subawards, and assisting in the resolution of problems that develop in the course of projects by consulting with the investigator(s), staff, and sponsors.
Office of Research Administration (ORA) Accounts Receivable - ORA Accounts Receivable performs billing, receipts and collections for all sponsored (government and non-government) awards in the university. They ensure the collection of over $400M annually in research funds and are also responsible for the completion of monthly GL analyses and reconciliations, quarterly and year end variance analyses, audits and the remittance of federal interest as prescribed by the A-110 provisions.
Industrial Contracts Office (ICO) - ICO is responsible for negotiating and signing sponsored research, collaboration, and material transfer agreements with industry except for clinical trial agreements, which are handled by the Office of Sponsored Research.
