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Research Management Group (RMG)

Roles & Responsibilities

Proposal Preparation and Submission

Award Negotiation and Activation

Post-Award Management and Compliance Oversight

Progress/Interim Reports, Continuation Proposals, and No-Cost Extensions

Clinical Trials

VA and PAIRE Agreements

Maps & Directions

Funding Opportunities

Roles and Responsibilities

Progress/Interim Reports, Continuation Proposals, and No-Cost Extensions

Progress Reports (Non-competing Continuation Reports)
-Effort Tracking and Reporting for NIH Progress Reports
-Other Support
Financial Reports
Renewal (Competing Continuation) Proposals
No-Cost Extensions-Grants
No-Cost Extensions-Contract of Subcontract

**Progress Reports (Non-competing Continuation Reports)**
RMG	Department
Communicates NIH progress report deadlines to PIs.	Tracks progress report deadlines for non-NIH sponsors.
Provides review and institutional signature when required for paper and/or electronic submissions.	Assembles, paginates, copies, and mails proposal (paper submissions).

**Effort Tracking and Reporting for NIH Progress Reports**
RMG	Department
Initiates SU-42, and provides the PI with the names and effort levels of key personnel previously reported to NIH.	Reviews and corrects the key personnel report to reflect actual effort expended for current year. The signature of the DFA or designee on the SU-42 signifies that the current and proposed levels of effort for key personnel are correct.

**Other Support**
Department	RMG
Prepares and maintains complete Other Support for PIs. Verifies/confirms that effort reported is correct. Obtains other support report from PRISM. Uses this report to compare against departmental records of other support. Reports any discrepancies to RMG.	Reviews Other Support for consistency with sponsor's content and format requirements.

**Finacial Reports**
RMG	Department	OSR Accounting
When required by sponsor, works with PI to prepare budget.	Coordinates with OSR for financial reporting.	Prepares interim financial reports using standard forms or sponsor’s forms if mandated.
	Consults with the OSR Research Accountant and prepares interim financial reports when using non-standard sponsor forms.

**Renewal (Competing Continuation) Projects**
RMG	PI
Notifies PIs of upcoming NIH deadlines for proposals and annual progress reports.	Communicates with RMG as to whether a renewal proposal will be submitted.

**No-cost Extensions (NCX)**-**Grant**
PI	RMG	OSR Contracts or ICO
Composes no-cost extension request to sponsor.	Reviews and countersigns No-Cost Extension requests, and submits to sponsor.	-
Obtains and prepares the internal No-Cost Extension Form for Grants.	Approves NCX Form for Grants.
If award is near or in closeout, prepares and submits Early PTA Form (OSR Form 38).	Reviews and approves Early/Extended PTA Forms. Routes through SoM Controller's Office for guarantee account verification, and forwards to OSR PTA Setup Team.
	Releases notice of award when request is approved.

**No-cost Extensions (NCX)**-**Contract or Subcontract**
PI	RMG	OSR Contracts or ICO
Composes no-cost extension request to sponsor.		Reviews and countersigns No-Cost Extension requests, and requests amendment from sponsor.
Obtains and prepares the internal No-Cost Extension Form for Contracts		Approves NCX Form for Contracts.
If award is near or in closeout, prepares and submits Early PTA Form (OSR Form 38).	Reviews and approves Early/Extended PTA Forms. Routes through SoM Controller's Office for guarantee account verification, and forwards to OSR Contracts	Reviews and approves Early/Extended PTA Forms. Forwards to OSR PTA Setup Team.
		Releases notice of award when amendment is executed.