Research Management Group– (RMG)

Roles and Responsibilities



Progress/Interim Reports, Continuation Proposals, and No-Cost Extensions

  Progress Reports (Non-competing Continuation Reports)
RMG
Department
Communicates NIH progress report deadlines to PIs. Tracks progress report deadlines for non-NIH sponsors.
Provides review and institutional signature when required for paper and/or electronic submissions. Assembles, paginates, copies, and mails proposal (paper submissions).

 Effort Tracking and Reporting for NIH Progress Reports
RMG
Department
Initiates SU-42, and provides the PI with the names and effort levels of key personnel previously reported to NIH.

Reviews and corrects the key personnel report to reflect actual effort expended for current year. The signature of the DFA or designee on the SU-42 signifies that the current and proposed levels of effort for key personnel are correct.

Other Support
Department
RMG
Prepares and maintains complete Other Support for PIs. Verifies/confirms that effort reported is correct. Obtains other support report from PRISM. Uses this report to compare against departmental records of other support. Reports any discrepancies to RMG. Reviews Other Support for consistency with sponsor's content and format requirements.


 Financial Reports   (Rev. 2/09)
RMG
Department
OSR Accounting
When required by sponsor, works with PI to prepare budget. Coordinates with OSR for financial reporting.  
 

Prepares interim financial reports when required more than annually and/or when using non-standard sponsor forms.  Department should send the report to OSR for review and approval.   

 Reviews and approves interim financial reports that are prepared by department.
    Prepares annual financial reports and final financial reports using standard forms or sponsor’s forms if mandated.


 Renewal (Competing Continuation) Projects
RMG
PI
Notifies PIs of upcoming NIH deadlines for proposals and annual progress reports. Communicates with RMG as to whether a renewal proposal will be submitted.


  No-cost Extensions (NCX)-Grant
PI
RMG
OSR Contracts or ICO
Composes no-cost extension request to sponsor. Reviews and countersigns No-Cost Extension requests, and submits to sponsor. -
Obtains and prepares the internal No-Cost Extension Form for Grants. Approves NCX Form for Grants.  
If award is near or in closeout, prepares and submits Early PTA Form (OSR Form 38).

Reviews and approves Early/Extended PTA Forms. Routes through SoM Controller's Office for guarantee account verification, and forwards to OSR PTA Setup Team.

  
  Releases notice of award when request is approved.  


 No-cost Extensions (NCX)-Contract or Subcontract
PI
RMG
OSR Contracts or ICO
Composes no-cost extension request to sponsor.   Reviews and countersigns No-Cost Extension requests, and requests amendment from sponsor.
Obtains and prepares the internal No-Cost Extension Form for Contracts   Approves NCX Form for Contracts.
If award is near or in closeout, prepares and submits Early PTA Form (OSR Form 38).

Reviews and approves Early/Extended PTA Forms. Routes through SoM Controller's Office for guarantee account verification, and forwards to OSR Contracts

Reviews and approves Early/Extended PTA Forms. Forwards to OSR PTA Setup Team.
    Releases notice of award when amendment is executed.

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