Research Management Group (RMG)

Open Positions


bulletResearch Process Manager (RPM) (3 open positions)

bulletClinical Trial Research Process Manager (CTRPM)

bulletContract Officer

 

For questions, please contact:

Karen M. Kellner
Human Resources Manager
Research Management Group
Stanford University School of Medicine
3172 Porter Drive, 2nd floor, Room 2115
Palo Alto, CA 94304-1212
Stanford Internal Mail Code: 5469
t: 650-498-6845
f: 650-721-2627
kkellner@stanford.edu

 


Research Process Manager (RPM)- Job # 63406, #64507, #64533
Job Grade: 3P2
School of Medicine

To apply for either position, go the Stanford Job Search webpage >> and enter "Research Process Manager" under the keyword search.

Description


MISSION:
The fundamental mission of the Research Management Group (RMG) is to facilitate and promote the research endeavors of the School of Medicine faculty. The RMG provides oversight and management of sponsored projects and ensures compliance with University and sponsor policies and expectations.

POSITION:
The Research Process Manager (RPM) is the University’s sponsored projects institutional representative for School of Medicine faculty and is the primary point of contact for sponsor and University grant and contract administrators. Reporting to one of the Team Managers and partnering with faculty and staff, the RPM directs and manages the proposal process to ensure timely, compliant and accurate submissions. This includes budget development,interpretation of sponsor requirements, expert grantsmanship and strategic advice, as well as institutional review and signature, ensuring that proposals meet sponsor, University, and School pre and post-award guidelines and regulations. The RPM accepts awards on behalf of the University, provides expert consultation and oversight to ensure that sponsored research funds are managed and expended in compliance with internal and external policies, and continues as the institutional representative throughout the life of the award. The RPM is a professional staff member, promoting a collaborative model of stewardship among faculty and staff and is an advocate for a responsive, effective research administration process.

QUALIFICATIONS:
The ideal RPM candidate will have:

  • Minimum of two years of relevant experience in addition to a Bachelor’s degree in business or sciences, or a combination of education and work that demonstrates the necessary level of analytical, problem-solving, initiative, judgment, decision-making,organizational and communication skills is required
  • 3 years (minimum) of relevant grant and contract compliance experience is required
  • Knowledge of University and government research administration policies and guidelines
  • Demonstrated ability to interpret and communicate policies and guidelines, effectively, in writing and verbally, with ability to deal with ambiguity and willingly explore exceptions and options
  • Ability to analyze complex situations, identify workable solutions, and make appropriate determinations based on regulations and the particular policies, sensitivities,and needs of the department, school and University unit(s) being impacted
  • Demonstrated ability to analyze and interpret financial system data, as well as generate and compile data in a manner helpful and understandable for faculty, department staff, OSR accounting, or sponsors
  • Ability to effectively balance customer service with regulatory compliance
  • Ability to interface effectively with multiple faculty and staff with a customer-service focus
  • Effective written and verbal communication skills; excellent interpersonal skills
  • Good leadership,diplomacy, judgment, and decision-making skills. Ability to manage multiple priorities in a fast-paced, deadline-driven environment.
  • Strong organizational skills with ability to coordinate activities across various units
  • Advanced computer spreadsheet skills and ability to learn new systems with ease
  • Ability to work as an effective member of a team, sharing workload and information
 

Clinical Trial Research Process Manager (CTRPM)- Position # 64501
Job Grade: 3P2
School of Medicine


To apply for either position, go the Stanford Job Search webpage >> and enter "Clinical Trial Research Process Manager" under the keyword search.

Description:

MISSION:
The fundamental mission of the Research Management Group (RMG) is to facilitate and promote the research endeavors of the School of Medicine faculty. The RMG provides oversight and management of sponsored projects and ensures compliance with University and sponsor policies and expectations.

POSITION:
The Clinical Trial Research Process Manager (CT RPM) reports to the RMG Associate Director of Clinical Research Administration. The CT RPM is the Institutional Representative for industry-funded clinical trials and clinical research projects, particularly with regard to budget and compliance. He or she will serve as the primary point of contact for sponsors and University clinical research staff. Working in collaboration with faculty and staff from departments, hospital units, and central University, the CT RPM directs and manages the clinical trial pre-award process to ensure timely, compliant and accurate budgets and payment terms. This includes protocol review, interpretation and application of pertinent FDA and Medicare regulations and University guidelines, developing budgets with coverage analysis, negotiating with sponsors, providing strategic advice to the PI, as well as providing institutional review and signature, indicating that the contract budgets and payment schedules/terms meets Medicare, FDA, sponsor, University, hospital and School pre-and post- award guidelines/regulations. The CT RPM accepts the budget on behalf of the School and University, provides expert consultation and oversight to ensure that sponsored research funds are managed and expended in compliance with internal and external policies, and continues as the institutional representative throughout the life of the award. The CT RPM is a senior professional staff member, promoting a collaborative model of stewardship among faculty and staff and is an advocate for a responsive, effective research administration process, in a customer-service organization.

CT RPMs undergo extensive and ongoing training, take certification exams and are trained and mentored by an experienced CT RPM/trainer. As a member of the RMG CT Team, the CT RPM works closely with a shared Associate and a partner CT Contract Officer, provides back-up to co-workers, and becomes an expert partner to teammates. CT RPMs also participate in problem-solving and continuous process- improvement efforts to improve customer service, efficiency and accuracy, and thus contribute to the success of the organization.

QUALIFICATIONS:
The ideal CT RPM candidate will have:

  • BA in business or sciences or equivalent experience; MBA helpful.
  • 2 – 5 years experience in research administration of grants and contracts, pre- and post-award; clinical research experience highly desirable.
  • Experience in financial management and analysis, including budgeting, forecasting and accounting preferably in an academic organization.
  • Experience in policy and guideline interpretation, communication, and application highly desirable.
  • Knowledge of University and government research administration policies.
  • Knowledge of patient care billing practices and Medicare Clinical Trial Policy helpful.
  • Ability to read complex clinical protocols, discern budgetary implications for the procedures and processes described, and communicate such with PI and Study/Nurse Coordinators.
  • Ability to negotiate budget and payment schedules with sponsor representatives.
  • Ability to analyze and interpret financial system data, as well as generate and compile data in a manner helpful and understandable for faculty, department staff, OSR accounting or sponsors.
  • Effective written and verbal communication skills.
  • Good leadership, diplomacy, judgment, and decision-making skills.
  • Ability to manage multiple priorities in a fast-paced, deadline-driven, customer-service environment.
  • Ability to take initiative and work independently, consulting with appropriate School, University and hospital parties as needed for information and problem resolution.
  • Ability to work as an effective member of a team, sharing workload and information.
  • Strong organizational skills with ability to coordinate activities across multiple units (administrative, departmental, interdisciplinary and inter-school).
  • Ability to effectively balance customer service with regulatory compliance.
  • Must be flexible to deal with ambiguity and uncertainty in evolving processes and policies while still managing to accomplish the work.
  • Advanced computer spreadsheet skills (Excel) and ability to learn new systems with ease.

 

Contract Officer- Position # 64492
Job Grade: 3P3
School of Medicine

To apply for either position, go the Stanford Job Search webpage >> and enter "Contract officer, RMG" under the keyword search.

Description

MISSION:
The fundamental mission of the Research Management Group (RMG) is to facilitate and promote the research endeavors of the School of Medicine faculty. The RMG provides oversight and management of sponsored projects and ensures compliance with University and sponsor policies and expectations.

POSITION:
The Contract Officer will serve as a member of the team in the Research Management Group (RMG) to provide timely, high-quality, and coordinated research administrative services to Stanford faculty and departments. The Officer, as a member of the School of Medicine RMG charged with overseeing the School’s research administration processes, is responsible for the formal solicitation, negotiation and administration of extramural support for University clinical research projects funded primarily by industry sponsors (sponsored projects). In addition to accepting awards on behalf of the University, the Contract Officer is responsible for negotiating a variety of clinical research contracts, clinical trial agreements, clinical services agreements, confidentiality agreements, awards under master agreements, and subawards under industry agreements.

The Officer will be granted delegated signature authority to execute contracts, subcontracts, and subawards on behalf of Stanford University after a period of training and testing.

The Officer is responsible for advising and assisting Stanford department administrators, principal investigators, and staff members; interpreting and explaining contract terms and conditions, and assisting in the resolution of problems that develop in the course of projects by consulting with the investigator(s), staff, and sponsors. The Officer will partner with School-based organizations and educate them regarding institutional processes.

As a professional staff member, the Officer is an advocate for responsive, effective research administration processes. The Officer is expected to provide back-up support for her/his colleagues, and develop and implement ideas for increasingly effective service.

QUALIFICATIONS:
The Contract Officer must have a strong service orientation, proven problem solving abilities, demonstrated oral and written communication skills to interpret and communicate policies effectively as well as the ability to work collaboratively and effectively with faculty, staff, students, and sponsors. The Officer must have experience functioning effectively and independently in a fast-moving environment subject to external pressure and frequent interruptions and to conclude negotiations and execute awards in a timely manner. This position is also required to have experience with clinical trial agreements and related agreements and a demonstrated record of complex and successful contract negotiations. The ability to effectively balance customer service with regulatory compliance is also required. Experience composing and negotiating complex contracts and other agreements, effectively using knowledge of prime award terms, core University principles, policies and processes. Ability to analyze complex situations, identify workable solutions/alternatives and make appropriate determinations and/or recommendations resulting in minimal risk to the University. Must have experience handling projects with multiple and at times conflicting deadlines always maintaining a strong attention to detail as well as a high level of record-keeping skills. The demonstrated ability to effectively balance customer service with regulatory compliance as well as knowledge of multiple computer database systems and an understanding of how they relate to one another are also required skills for this position.

In addition, the following skills are also required of the Research Management Group Contract Officer.

  • Advanced knowledge of research administration principles, policies and procedures, as well as pertinent federal regulations relating to clinical trials and subaward administration,, patent and copyright law, clinical research policies and regulations (e.g.,FDA, CMS) and cost accounting standards.
  • 4-6 years of sponsored research administration experience or equivalent required.
  • BA/BS degree, advanced degree/JD preferred.
  • Experience with research administration in an academic setting is highly desirable.




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