NIH Office of Research Infrastructure Programs (ORIP)
Shared Instrumentation Grant PAR-13-008
On This Page
- Timeline
- Institutional Representative contact information
- Amount of funding
- Eligibility
- Purpose
- Types of instruments supported
- Mechanism of support
- Principal Investigator/ Advisory Committee
- What they will not support
- Determination of new application status
- Internal vetting process guidelines
- Service center/core facility-Dean's Office resource for all faculty
- Institutional Representatives
This webpage contains the university-wide internal vetting process guidelines (see below >>) for the NIH ORIP Shared Instrumentation Granty (SIG) Program for the 2013. This webpage will be updated when the announcement for the 2014 program is published in the fall of 2013.
Even though the program announcement indicates unlimited applications are permitted (no duplicate instruments), the university is requiring a vetting process
.
Only internal "vetted" proposals approved by internal review committee(s) will be able to submit a subsequent full application.
Resubmission clarification: Per Dr. Abraham Levy, the Program Official for the SIG program, "Only one resubmission/revision is allowed. Specifically, one cannot resubmit an application with an id ending with an A1."
Timeline:
Internal vetting process deadline: Monday, Jan. 14, 2013, 4 p.m. (see the internal vetting process submission guidelines below)
Applicants will be notified about the status of their proposals:
Letter of intent: not applicable
Application deadline: March 21, 2013
Program announcement:
Please see the eligibility criteria overview below >>
http://grants.nih.gov/grants/guide/pa-files/PAR-13-008.html
Amount of funding:
Applications are limited to instruments that cost at least $100,000 per instrument or integrated instrument system. There is no upper limit to the cost of the instrument, but the maximum award is $600,000. Awards are for one year and for direct costs only. Cost sharing is not required.
Funds Available and Anticipated Number of Awards ORIP intends to commit approximately $43 million in FY2014 to fund approximately 85 new awards. Since the cost of the various instruments will vary, it is anticipated that the size of awards will also vary.
See mechanism of support section for more information. (see below >>)
- Stanford faculty with PI eligibility.
- Note: the PI does not have to be an NIH grantee. The PI assumes administrative/scientific oversight responsibility for the instrumentation requested
- For eligibility, a major user group of three or more investigators who are Principal Investigators on active NIH research grants with the following activity codes, P01, R01, U01, R35, R37, DPI and DP2 must be identified. Once this eligibility requirement has been met, additional users with other types of active NIH research grants (such as but not limited to R03, R21, R55, P30, P41, P50) mechanisms can be added as major or minor users. NIH training grants and contracts are not eligible.
- To demonstrate the clear need for the requested instrumentation, projects supported by NIH research grants should require at least 75 percent of the total usage time. The major user group accounts for at least 35 percent of the total usage time.
- Major users can be individual researchers, or a group of investigators within the same department or from several departments at the applicant institution. NIH extramural awardees from other nearby institutions may also be included.
- If the major user group does not require total usage of the instrument, access to the instrument should be made available to other users upon the advice of the internal advisory committee (see below). These users need not be NIH awardees, but priority should be given to NIH-supported scientists engaged in biomedical/behavioral research. To promote cost effectiveness, to encourage optimal sharing among individual investigators, research groups and departments, and to foster a collaborative multidisciplinary environment, the instrument should be integrated into a central core facility, whenever possible.
- *Per the guidelines:
There is no restriction on the number of applications an institution (once vetted and approved) can submit to the SIG program each year provided the applications request different types of equipment.
However, if two or more applications are submitted from the same institution for similar equipment (for example, two 600 MHz NMR spectrometers), documentation from a high level institutional official must be provided stating that this is not an unintended duplication, but part of a campus wide institutional plan**
- An application requesting more than one type of instrumentation will not be considered responsive to this announcement and will be returned without review.
- Resubmission clarification: Per Dr. Abraham Levy, the Program Official for the SIG program, "Only one resubmission/revision is allowed. Specifically, one cannot resubmit an application with an id ending with an A1."
Purpose
The objective of the program is to make available to institutions expensive research instruments that can only be justified on a shared-use basis and for which meritorious research projects are described. The SIG Program provides a cost-effective mechanism for groups of NIH-supported investigators to obtain commercially available, technologically sophisticated equipment costing more than $100,000. The maximum award is $600,000.
This program is designed to provide for the acquisition or updating of expensive shared-use instrumentation not generally available through other NIH mechanisms, such as the regular research project, program project, or center grant programs. Proposals for research on advancing the design or for the development of new instrumentation will not be considered.
Types of instrumentation supported include, but are not limited to:
nuclear magnetic resonance systems, electron and confocal microscopes, mass spectrometers, protein and DNA sequencers, biosensors, x-ray diffractometers and cell sorters. Proposals for "stand alone" computer systems (supercomputers, computer clusters and storage systems) will only be considered if the instrument is solely dedicated to the research needs of a broad community of NIH-supported investigators.
See the List of instruments and fixed equipment permitted for the S10 program:
http://dpcpsi.nih.gov/orip/diic/instru_fixed_equip_s10.aspx
- Under the S10 mechanism, funding requests are limited to the purchase cost of the instrument only. Support for technical personnel, service contracts, extended warranties, and supplies are not allowable. Cost sharing towards purchase of the instrument is not required. If the amount of funds requested does not cover the total cost of the instrument, the application should describe the proposed source(s) of funding for the balance of the cost of the instrument. Documentation of the availability of the remainder of funding, signed by an appropriate institutional official, must be presented to ORIP prior to issuance of award.
- The program does not provide facilities and administrative (F&A) costs or support for construction or alterations or renovations. Matching funds are not required. However, commitment of an appropriate level of institutional support to ensure the associated sustaining infrastructure is expected and should be described. Appropriate Grants will be awarded for a period of one year and are not renewable. Supplemental applications will not be accepted.
Principal Investigator/Advisory Committee (highlights from program announcement)
Each applicant institution must propose a Principal Investigator who can assume administrative/scientific oversight responsibility for the instrumentation requested. This person need not be an NIH grantee but must be affiliated with the applicant institution and registered on the eRA Commons. An internal advisory committee must be named to assist the Principal Investigator in administering the grant and overseeing the usage of the instrument. The Principal Investigator and the advisory committee are responsible for the development of guidelines for:
- Maximum utilization of the instrument, including time allocation.
- A detailed plan for the day-to-day management and safe operation of the instrument.
- If appropriate, a plan to ensure that access to the instrument is limited to users whose projects have received approval by institutional human subjects, animal welfare or biosafety committees.
- A financial plan for the long term operation and maintenance of the instrument during the post award period.
- Considering and recommending to the NIH the relocation of the instrument within or outside the institution, if such relocation is necessary.
The SIG program will not support requests for:
- the development of new instrumentation;
- general purpose equipment or purely instructional equipment;
- instruments used for clinical (billable) care;
- an instrument with a base cost of less than $100,000;
- multiple instruments bundled together to meet the $100,000 minimum;
- a series of complementary related instruments which share a common research focus;
- an assortment of instruments to furnish a research facility;
- software unless it is integral to the operation of a piece of equipment;
- institutional administrative management systems, clinical management systems;
- equipment for routine sustaining infrastructure: standard computer networks, autoclaves, hoods and equipment to upgrade animal facilities.
Internal Vetting Process Submission Guidelines
By Monday, Jan. 14, 2013, , 4 p.m., please submit one PDF file containing the following in the order listed below to:
Jeanne Heschele
Research Management Group
jheschele@stanford.edu
650-245-2351
Format: single-spaced size 11 font, 1/2 magins
1) Proposal (2-3 pages):
Name of the RFA: NIH ORIP Shared Instrumentation Program (SIG) PAR-13-008
PI name, title, department, address, email address
Proposal Title
Type of Instrument (make, model)
Estimated total cost (reminder: the base cost of the instrument should be at least $100,000)
Location of instrument (name of core facility, building location)
Major user groups, names, titles, departments (see eligibility: a major user group of three or more investigators who are Principal Investigators on active NIH research grants with the following activity codes, P01, R01, U01, R35, R37, DPI and DP2 must be identified.
Projects supported by NIH research grants should require at least 75 percent of the total usage time. The major user group accounts for at least 35 percent of the total usage time.
2) Letter from your department chair addressed to the NIH Shared Instrumentation Internal Vetting Committee
- Explain how the requested instrumentation will contribute to the institution's biomedical research goals and how it helps current investigators with NIH funds.
- Discuss commitment of an appropriate level institutional support to insure the associated infrastructure is expected (building alterations, or renovations, post-award service contracts and technical personnel).
- This letter must confirm that if renovation or installation costs will be incurred for the equipment, that the investigator has a source of funding for the renovation and installation. [Note: the School of Medicine Dean's Office will not be able to provide any additional space, nor will it pay for renovation or installation costs.]
- This letter must also confirm that the subsequent costs of maintenance and operating the equipment (any technicians, supplies, etc) are available from departmental/ institutional funds and/or users fee (as applicable). [Note: the School of Medicine Dean's Office is not a source of funding for maintenance and operations.]
- To demonstrate the clear need for the requested instrumentation, projects supported by NIH research grants should require at least 75 percent of the total usage time. The major user group accounts for at least 35 percent of the total usage time.
NOTE: Shared Facility/Service Center Resources- Dean's office
You are encouraged to discuss shared facility, service center, core facility resources with Bruce Koch, Senior Director, Discovery and Technological Service Centers, Office of the Senior Associate Dean for Research at bruce.koch@stanford.edu.
Selection process
All of the Stanford University NCRR SIG proposals will be reviewed and vetted and will be notified about the status of the proposals as soon as possible after the internal vetting deadline.
Institutional Representative internal deadline:
**Reminder--internal deadline policy--you must be ready to submit your application by March 14, 2013 (5 working days prior to the sponsors' deadline) to your institutional representative (ie., RPM, ERA, OSR).
School of Medicine faculty: Research Process Manager (RPM) department assignments: more >>
Faculty in other schools: Office of Sponsored Research (OSR) department assignements more >>
