NIH, NSF & Stanford Forms

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The NIH is transitioning to Grants.gov electronic submission for all mechanisms.

Please see the NIH Application Deadlines webpage for new standard deadlines and grants.gov transition information.

Please see:
Grants.gov@stanford resource website
Grants.gov training (Stanford)
NIH Forms and Applications webpage

Mechanisms Requiring Paper Submission. Transition to grants.gov
on hold
Form
Individual National Research Service Awards (Fellowships)  (F Series) PHS 416-1 form
Individual predoctoral Fellowships (F31) PHS 416-1  form
K Career Development Awards (K series) PHS 398
Program Project & Center Grants
(P series) 		PHS 398
Institutional National Research Service Awards & Other Training Grants
(T & D series)		 PHS 398
Cooperative Agreements (U01) PHS 398
Other mechanisms-transition to grants.gov on hold:
D71/UR2, G12, M01, R10/U10, R24/U24, S06, SC1, SC2, SC3, U19, U45, U54, U56		 PHS 398

  


NIH Websites for 398 and 2590
Forms and Instructions

*We strongly recommend downloading NIH forms as individual pages as Word files* .
  • Download the individual Word file page from fillable form table 
  • name and save it to your hard drive then unprotect it *
    (open document, go under Tools in the menu bar
    and select "unprotect document")
  • We do not recommend downloading combinable/scrollable forms because of the  formatting problems which occur when changes are made or pages deleted.
NIH PHS 398 
Grant Application
Forms & Instructions (Rev. 11/07)
The PHS 398 instructions and forms must be used.

NIH PHS 2590
Non-Competing Grant Progress Report
Forms & Instructions (11/07)
The PHS 2590 instructions and forms must be used.

OTHER REVISED NIH FORMS
PHS 2271 (Statement of Appointment)
PHS 3734 (Official Statement Relinquishing Interest and Rights in a PHS Research Grant)
HHS 568 (Final Invention Statement and Certification).

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Stanford Forms

Forms (Download)
Comments


SU-42 Form -the new form developed by the Office of Research Administration for use by the entire university*.

The above ORA webpage contains the updated form, list of modifications, instructions and a web job aid.



                           

*Note: Postdoctoral fellows must continue to use a separate routing form entitled
SU-42FL.

To download an SU-42FL form and the SU-42FL Conflict of Interest form and
view the SU-42FL tutoral please see the
Fellowship Office webpage



Stem Cell Research Tracking Form (HESCRT Form)  
(Revised 02/01/08)

Complete and attach
the HESCRT form to the SU-42 if your proposal involves the use of human embryonic stem cells or embryos.

  
 

Additional resources:
Human Embryonic Stem Cell Research (Research Policy Handbook 10.7)

Special Operating Procedures dealing with hESC.

Cardinal Curriculum training course on hESC.

Research Compliance Office:
Stem Cell Oversight resource
Stem Cell eProtocol website*
*SUNET ID required for access




No Cost Extenion Form for Grants (NCX) (Rev. Jan. 2007)  

 

 

 

 

 

 

•  For federal grants that fall under Expanded Authorities (e.g. NIH, NSF, DOE, DOD, Army) , complete Sections A and B and return to your RPM for review and approval (via email is ok).

•  For other grants that do not fall under Expanded Authorities, complete Section A. Return the signed form to your RPM with the letter being sent to the sponsor.





Request for Contract No-Cost Extension (NCX) Form   		Please complete and send to:  Cathi Blackwood, Contract Management Specialist, Office of Sponsored Research
School of Medicine Team
(650)  498 4167 fax

This form is for CONTRACTS ONLY, not grants.

A Contract NCX requires approval from both a Contract Officer at OSR and an authorized person at the sponsor.


For School of Medicine Staff:
SPIDERS Prism Access Form 
(Rev. Jan. 2008)

For Non-Medical School Staff:
OSR Form 54 SPIDERS Authorization Form



New School of Medicine procedure effective Jan. 08:
Please complete and
fax the form to:
Sonia Barragan, Associate Director, Research Management Group
Fax # 650-498-5876

SPIDERS/SPIRES Procedures
(Access, software and computer set up)



Conflict of Interest Annual and Ad Hoc Disclosures 		Link to webpage for School of Medicine Conflict of Interest policies and procedures


Infrastructure Charge (ISC) Exemption Request Form
(School of Medicine)   
  
Infrastructure Charge (ISC) Policy ORA website



Office of Research Administration PTA set up webpage

ePTA online account set up
(SUNET ID required)

 Link to Office of Sponsored Research/Office of Research Administration webpage for information on early account and ePTA online account set up.


Gifts vs. Sponsored Projects

Gift processing form
(Gifts less than $1,000)

Gift processing form
(Gifts $1,000 and above)*    (Revised April 2008)

Attachment A:  Gift or Sponsored Projects Determination Process Checklist


Attachment B:  Gift or Sponsored Projects Indicators "Condition of Gift Award" (memo)

 

 Forms for gifts over $1,000:
Note: Page 2 of this form includes a section on conflict of interest and special procedures required for gifts $20,000 or greater.   If you are requesting that a new fund be set up for your gift, please complete the Non-Sponsored Research PTA set up form and submit to Gift Processing with your completed Gift Processing Form).


Definitions of Categories of Sponsored Projects (Policy)



Openness in Research Policy
Project Checklist Form 		Stanford's policy on Openness in Research
expresses Stanford's commitment to openness in research. The policy defines and prohibits secrecy, including limitations on publishability of results. Proposals for work involving secrecy, as defined in this policy, are not permitted and such projects may not be undertaken at Stanford.
 

       
Stanford's Form 990		 Request for copies of Stanford's "Return of Organization Exempt from Income Tax" form are submitted to
University Communications Department
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