On This Page
NIH Website-Forms and Applications
NIH Website-Submission Deadlines
NIH Mechanisms Requiring Paper Forms
Tips for downloading NIH 398 & 2590 Forms
SU-42 and SU-42FL
Conflict of Interest/Ad Hoc Forms
Early/Extended Account and PTA ePTA online account setup
ICO Routing Form
Infrastructure Charge (ISC) Exemption Request Form
No Cost Extension (NCX) Form for Grants
No Cost Extension (NCX) Form for Contracts
Openness in Research Checklist
Resident-Clinical Fellow Approval Form (NEW)
SPIDERS Prism
Access Form and
PRISM computer set up information
Stem Cell Research Tracking Form
SU-18A Stanford Patent and Copyright Agreement Form (for Visitors)
NIH Award Mechanisms Requiring Paper Submission
Mechanisms Requiring Paper Submission |
Form
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| Program Project & Center Grants (P series) |
PHS 398 | Transition to Grants.gov on hold |
| Institutional National Research Service Awards & Other Training Grants (T & D series) |
PHS 398 | Transition to Grants.gov on hold |
| Cooperative Agreements (U01) | PHS 398 | Transition to Grants.gov on hold |
| Other mechanisms-transition to grants.gov on hold: D71/UR2, G12, M01, R10/U10, R24/U24, S06, SC1, SC2, SC3, U19, U45, U54, U56 |
PHS 398 | Transition to Grants.gov on hold |
Tips for downloading NIH PHS 398 and 2590 Forms
*We strongly recommend downloading NIH forms as individual pages as Word files* .
- Download the individual Word file page from fillable form table
- name and save it to your hard drive then unprotect it *
(open document, go under Tools in the menu bar
and select "unprotect document") - We do not recommend downloading combinable/scrollable forms because of the formatting problems which occur when changes are made or pages deleted.
NIH PHS 398
Grant Application
Forms & Instructions (Rev. 11/07)
The PHS 398 instructions and forms must be used.
NIH PHS 2590
Non-Competing Grant Progress Report
Forms & Instructions (11/07)
The PHS 2590 instructions and forms must be used.
OTHER REVISED NIH FORMS
PHS 2271 (Statement of Appointment)
PHS 3734 (Official Statement Relinquishing Interest and Rights in a PHS Research Grant)
HHS 568 (Final Invention Statement and Certification).
Forms (Download) |
Comments |
| SU-42 Form SU-42 Form -the new form developed by the Office of Research Administration for use by the entire university*. The above ORA webpage contains the updated form, list of modifications, instructions and a web job aid. |
*Note: Postdoctoral fellows submitting "Fellowship" applications must continue to use a separate routing form entitled SU-42FL. To download an SU-42FL form and the SU-42FL Conflict of Interest form and view the SU-42FL tutoral please see the Fellowship Office webpage |
Stem Cell Research Tracking Form (no longer needed*)  Implementation of Executive Order on Removing Barriers to Responsible Scientific Research Involving Human Stem Cells (NIH NOT-OD-09-085): This NIH Guide Memo states they will continue to restrict funding of hESC research until NIH develops new guidance based on the President's Executive Order. Please note, this is a restriction on direct cost funding and not on indirect support. This means, they do not restrict the use of federally funded space or equipment. * There is no longer a need for a hESC Tracking Form or hESC training. |
Additional resources: Human Embryonic Stem Cell Research (Research Policy Handbook 10.7) Research Compliance Office: Stem Cell Oversight resource Stem Cell eProtocol website* *SUNET ID required for access |
This form is required for use by the School of Medicine. We cannot use the OSR Form 49 because the SoM form has questions regarding human and animal subjects and discusses cost sharing.
(See the next section below for the NCX form for Contracts) |
• For federal grants that fall under Expanded Authorities (e.g. NIH, NSF, DOE, DOD, Army) , complete Sections A and B and return to your RPM for review and approval (via email is ok). • For other grants that do not fall under Expanded Authorities, complete Section A. Return the signed form to your RPM with the letter being sent to the sponsor. |
Download the OSR Form 49- No Cost Extension from the ORA Forms webpage. |
Please complete and send to: Cathi Blackwood, Contract Management Specialist, Office of Sponsored Research School of Medicine Team (650) 498 4167 fax This form is for CONTRACTS ONLY, not grants. A Contract NCX requires approval from both a Contract Officer at OSR and an authorized person at the sponsor. |
For School of Medicine Staff: SPIDERS Prism Access Form  (Rev. Jan. 2008) For Non-Medical School Staff: OSR Form 54 SPIDERS Authorization Form |
School of Medicine procedure- |
Conflict of Interest Annual and Ad Hoc Disclosures |
Link to webpage for School of Medicine Conflict of Interest policies and procedures |
| Industrial Contract Office Routing Form (ICO) Routing Form |
This is the routing form ICO uses when a PI wants to request additional funds, change the scope of work, request a NCX, etc. This form is only used for industrial contracts that are negotiated by ICO. |
| Infrastructure Charge Exemption Request Form Infrastructure Charge (ISC) Exemption Request Form (School of Medicine) (Rev. 06/08) |
Infrastructure Charge (ISC) Policy ORA website |
Early Account and PTA Forms All Staff should click on the following link for OSR Early Account and PTA forms: PTA set up webpage |
Note: only RPM Associates in RMG can use the ePTA online account set up. |
Gifts vs. Sponsored Projects Updated Gift Transmittal Forms now available at Fingate. The form for gifts of over $1000 has been modified to incorporate this new checklist and to clarify signature requirements. This form still includes two parts: --the categorization and accounting information for the processing of the gift (to be signed by the staff member who will administer the funds, with a concurrence from that unit), and -- a conflict of interest statement (to be signed by the individual whose teaching, research or scholarship programs will be supported by the funds - in academic units, this is typically a faculty member). The two previous attachments to this policy have been combined into a new "Checklist for Determining Whether Funding is a Gift or Support for a Sponsored Project." This checklist is provided as a pdf file.
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Forms for gifts over $1,000: Note: Page 2 of this form includes a section on conflict of interest and special procedures required for gifts $20,000 or greater. If you are requesting that a new fund be set up for your gift, please complete the Non-Sponsored Research PTA set up form and submit to Gift Processing with your completed Gift Processing Form). RPH 3.2 Definitions of Categories of Sponsored Projects (Policy) (Update 6/22/09) The basic definitions stated in this policy have not changed. However, the supporting materials have been updated and a new training module is now available Cardinal Curriculum Training now required. Individuals who are involved in the processing of gifts, including those who complete and sign gift transmittal forms, are required to be adequately trained. A module has been added to Stanford's Cardinal Curriculum on "Gift Administration at Stanford." |
| Openness in Research Openness in Research Policy Project Checklist Form |
Stanford's policy on Openness in Research expresses Stanford's commitment to openness in research. The policy defines and prohibits secrecy, including limitations on publishability of results. Proposals for work involving secrecy, as defined in this policy, are not permitted and such projects may not be undertaken at Stanford. |
Resident-Clinical Fellow Approval Form Resident-Clinical Fellow Approval Form (Rev. 3/10/09) FAQs-Resident-Clinical Fellow Approval Form (New-02/11/09) |
This form should be utilized for any grant/ contract/clinical trial in which a resident or clinical fellow is listed in the proposed project. The form is applicable regardless of whether the resident or clinical fellow is the PI or support staff on the sponsored project. Note: The Resident-Clinical Fellow Approval Form is NOT used for Fellowship applications. A separate form, Housestaff verification form, is used for fellowship applications only per the procedures on the Fellowship webpage. |
SU-18a Form Stanford Patent and Copyright Agreement for Visitors (Non-Stanford employees) Online SU-18a form (via OTL website) Decision tree to determine which SU-18 form is appropriate Stanford policy |
For non-Stanford employees (i.e., visitors) who come here to engage in research while remaining employed by someone else, there is an alternative agreement, the SU-18A, which provides for joint rights between Stanford and the non-Stanford employer. These individuals may come to Stanford in the role of a consulting or collaborating researcher, and while they are here, they are not paid by Stanford nor are they enrolled in any category of student. All faculty, staff, graduate students and postdoctoral fellows are required to sign a Patent and Copyright Agreement (the SU-18 form, signed electronically in Axess) as a condition of either employment or enrollment at Stanford University. |
| Stanford's Form 990 |
Request for copies of Stanford's "Return of Organization Exempt from Income Tax" form are submitted to University Communications Department |
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