Obtaining de-identified data for research

If your research does not require any of the 18 HIPAA identifiers (which includes dates and zip codes), the compliance process is relatively simple. 

Obtain a Determination or Protocol

To obtain a determination of non-human subjects research from the IRB, go to the Stanford E-Protocol website at  http://humansubjects.stanford.edu/ and click on the link " Determination of Human Subject Research (HSR) (get IRB decision if HSR)" in the "Quick links for Researchers " section. Then follow the process described in the downloaded document.

Alternatively, you can cite an existing IRB protocol rather than a determination when completing your attestation. 

Complete your Obligations Attestation

In order to obtain clinical data for research purposes from Research IT you must first agree to a set of obligations regarding data privacy and security. The Data Obligations Attestation references your determination or protocol, because we are not only advising you of your data privacy and security obligations, we are also documenting the fact that you have notified the IRB of your research study plans.



As a courtesy to our consultation service team you will also be prompted for the pertinent Case Number to complete this form; this is so we can track your request and record the fact that we gave you data. If you are already in contact with Research IT your case number typically appears in the subject line of the email. If you are not yet in contact with Research IT you can reach us using this online consultation request form.

Congratulations, you're done!

That’s it! Once we have your completed attestation with attached copy of your determination from the IRB, you can use anonymized data for your research project.

Please bear in mind that you are not permitted to redistribute the data set to other researchers for their research, nor are you permitted to use this data yourself for a different research project. The permissions to use the data are tied to the research project described in your NHS research determination.