The Stanford Neurodiversity Summit is a venue for exchanging ideas about neurodiversity among individuals with a wide range of background. Although we are presenting virtually, we ask that you dress professionally in your presentations. Please prepare ahead of time what you are going to wear, so that you will be able to show the best of yourself.
Ambient noise: As you will present from your location, you will be responsible for keeping the ambient noise levels to a minimum. Please let your family members or other individuals sharing your space know about your presentation, so that they can avoid talking loudly or playing loud music in the background.
Lighting: Some of the presentations will be held in late afternoon and early evening. As the sun sets earlier these days, you will want to make sure that your face will be well lit. Find a quiet, non-reflective room free from distractions. Avoid having dark voids behind you like hallways etc. Have your source of light in front of you, not behind. Face a window if possible and wear a contrasting color that separates you from the wall behind you. Set your camera so your face is in the upper half of the screen. You may need to set your device on a stack of books or boxes. Don’t simply tilt your laptop screen up. Look into your camera as you speak.
Background: Your audience will see you and your background. Please check your background and remove any objects and pictures that may be offensive for certain individuals or suggestive of any controversial topics. When in doubt, please let us know.
Best Practices for Using Zoom:
Before you can use Zoom, you must install the Zoom software for your device and log in for the first time from your Mac, PC, mobile, or tablet device. Note that there were security updates to Zoom recently, so please make sure you are using the latest release.
Use wired earbuds (with a built-in mic) or the microphone built into your computer. Headphones are ok but tend to look awkward. With wireless earbuds or headphones, Bluetooth may have latency, and batteries may run down.
Volume: To ensure you are able to hear the hosts and panelists, please adjust the volume on your computer.
Please turn off notifications before joining the webinar. Viewers will hear beeping sounds while you are speaking.
PowerPoint: If you are preparing slides for your presentation, we ask that you do so in Microsoft PowerPoint. This is because the Microsoft suite has the best accessibility features. If you don’t have access to PowerPoint, you may use another program (Keynote, Google Slides). However, we will need your completed presentation earlier so that we can ensure it is in an accessible format (screen reader compatible, etc.).
In creating the slides for your presentation, please keep the following principles in mind:
Text: Text should be large enough to be easily read, be written in a clear font (sans serif is best) and have good contrast against the background. See the resources linked below for more information on best practices
Color: While color is a great way to communicate and group information, do not rely on color alone to convey information. In particular, don’t use red/green pairing to communicate key information as some people (red-green colorblind) may not be able to see the difference. Keep color schemes simple and avoid neon colors.
Animations: Animations add excitement to presentations, but they also add to visual processing demands, which can be overwhelming or distracting. Any transitions between slides or animations should be simple.
Multimedia: If you include pictures in your slides, please add image descriptions (alt text). See the resources below for instruction on how to do that.
Please dress professionally. Please sit in a comfortable chair facing the camera. Sit up straight, relax, and project the same energy you would if speaking to a crowd.
Use of headphones with microphone:
Typically, use of headphones with microphone improves the sound quality of your presentation. However, if you are playing a video in your presentation, you will not be able to use your headphones with microphone because your audience will not be able to hear what you hear.
The closed captioning feature provides live captioning of your presentation. The words will automatically appear at the bottom of your presentation as you speak. This way, you don’t need to have pre-scripted your presentation or provide a transcript. In our (informal) experimenting, it has been remarkably accurate. We recommend trying out this feature beforehand so that you know how it works.
The audience will submit their questions through the Q&A feature of Zoom webinars. Your moderator will filter and organize the questions, and read them to you.
This packet contains information about accessibility, accommodation requests, and potential remaining barriers. The information is targeted towards general conference attendees. In addition, there is a separate document specifically addressing accessibility and accommodations during the job fair/reverse job fair. If you are a presenter/panelist or employer at the job fairs, please see the Accessibility Guidelines packets for presenters and employers.
We ask that everyone, neurotypical or neurodiverse/neurodivergent, read the “Allies” section. The reasons for this are that not every neurodiverse/neurodivergent individual will have the same needs, and that there may be attendees who are neurotypical but have disability- or medical-related accessibility needs nonetheless. We don’t expect people to automatically know how to create an accessible environment for everyone.
Allies: How Everyone Contributes to an Accessible Summit
We've noticed that many conferences on the topic of neurodiversity are actually not set up to be neurodiversity-friendly. In planning our conference, we are applying Universal Design concepts to maximize accessibility and inclusion. We want neurodiverse / neurodivergent individuals to come, be comfortable, and be able to participate. While we are doing lots of planning on the backend to design a conference that is as accessible as possible, attendees also play an active role in creating an accessible and inclusive environment. We can’t do it without YOUR help.
In a multi-day conference like this one, there will inevitably be competing needs. Here is how you can help us create an awesome and accessible conference:
Sensory and Self-Regulation:
Breaks: It is our hope that you can attend the multi-day conference and as many sessions as possible. However, a multi-day conference like this one can be exhausting, even for neurotypical people. We have built in short breaks throughout the conference, but the built-in breaks may not be enough for some people since we have a very full schedule. We expect most attendees will skip some sessions. Doing so will prevent fatigue or burnout. If at any time during a presentation or panel you need to take a break, feel free to do so at your pace.
These captions are autogenerated, and while they have been remarkably accurate in our testing with them, they may not be perfect.
Sessions will be recorded and made available to participants after the conclusion of the conference. While every effort will be made to ensure high quality recordings, there is always a risk of technical difficulties. If one session is important to you, we recommend attending it live, if possible.
Presentations: We have asked all of our presenters to use accessible formats for slides. Specifically, these recommendations include sans serif font, good contrast between text and background, and not using color as the only way meaning is conveyed.
During question and answer sessions, you may of course ask questions through Q&A function of the webinar. You will submit questions by typing anonymously. A moderator will summarize similar questions on the attendees’ behalf.
The networking sessions are intended to connect the attendees with the speakers, like in a live conference. These sessions are in small groups (12 people max).
The sessions are meant to be informal. The speaker may want to structure it in the way s/he feels most comfortable with. We suggest that the speaker starts the session with introducing himself/herself and invites the rest of the group to introduce themselves and why they signed up for the session. The speaker may want to tell the group how s/he wants the questions to be asked (e.g., through the chat function; raise your hand when someone wants to speak).
It’s up to the speaker on how s/he wants the group to follow up with him/her and vice versa. The organizing committee is not responsible for arranging further meetings.
Please end the session at 12:55pm, so that the group can transition to the main session at 1pm.
For any technical issues, speakers can contact Ladan Mohamed on Slack channel.