Traveling Scholars is a distinct program available under the MedScholars program.
MedScholars projects that have a traveling component may be eligible for travel funding.
These awards should require substantial research time away from Stanford (normally at least 6 weeks), conducting research that is substantially different from research at Stanford, that could not be reasonably conducted at the University. Typically such research involves populations or health care delivery settings that are not accessible here and are notably different from those that are accessible here.
How to apply:
Traveling projects are considered at all deadlines. It is advisable to apply two quarters in advance of expected travel quarter, in order to assure time for securing needed compliance (e.g. human subject institutional approval must be approved at Stanford and at away-site).
MedScholars projects that have a traveling component may be eligibile for travel funding. These awards should require substantial research time away from Stanford (normally at least 6 weeks), conducting research that could not reasonably be conducted at Stanford and is substantially different from research that could reasonably be conducted at Stanford, typically with populations or in health care delivery settings that are not accessible here and are notably different from those that are accessible here.
Traveling Scholars are awarded to:
- Research and study involving travel away from Stanford for the duration of the project (minimum 6 weeks), with a preference for destinations outside the U.S. and projects involving cross-cultural experiences. Projects typically involve unique populations or rare materials not found in this location.
- Research projects conducted either partly or wholly at Stanford focused on an application off site, again with a preference for projects outside the U.S. and involving cross-cultural experiences. Even though the research aspect of these projects is conducted at Stanford, the student must engage actively at the away site in some manner (e.g. needs assessment, presentation or implementation).
Traveling Scholars are evaluated in the same manner as resident scholars, with additional major requirements related to the travel site:
- Students must have an away-site mentor in addition to a Stanford faculty mentor. The away-site mentor must have read the proposal, support it and confirm in the letter that resources are available to the student to complete the project. If the project involves a local population, the student must provide specifics on how the interests and needs of the on-site population are being met through the research project.
- Students must follow and complete the Travel Checklist form (International or Domestic/Local Bay Area)
- Students must complete the University Travel Release and Waiver form, which includes the agreement to acquire health insurance equivalent to Cardinal Care.
Note: Students are discouraged from, but can, travel to countries with State Department warning alerts. However, we do not guarantee Medical Scholars funding for projects that are excessively risky to the student's well-being. If funding is given to a student to travel to a warning alert area, it is at their own risk. Further stipulations may also be required for funding as needed.
Funding for Travel under MedScholars:
- Each student is eligible to apply for travel and can receive a reimbursement of up to $2,500 for travel. The $2,500 travel stipend is a “lifetime” amount. If the $2,500 stipend is not completely used on the first travel project, the student may apply to use the balance remaining on future, approved MedScholars travel projects.
- Eligible travel expenses include only transportation to/from research site, including any required visas needed for entry. It does not include lodging, food, supplies/equipment, etc. Personal travel is not allowed. Any personal travel may disqualify a student from eligibility to obtain a travel reimbursement.
- International travel
- We will also cover all required/highly suggested immunizations and medications that our travel physician recommends. All international traveling students are required to have a medical consultation with the Medscholars travel physician.
- Domestic and local Bay Area
- Students who are doing a traveling project in the local Bay area will be eligible to receive only up to $500 for travel, unless at the time of applying there is an attachment justifying extra travel needs not to exceed $2,500.
- How to Request a Reimbursement
- Submit receipts no later than 30 days after your last date of travel to the MedScholars Program Administrator. Please attach an itemized list of expenses including your name, student ID number, e-mail, and then attach the receipts. In addition, a Student Certification form (hyperlink) with your mentor’s signature is also required (“Expense Transaction” can be left blank).