Space Planning

Our team of experienced planners are always ready to help the School of Medicine (SoM) community to best utilize our space.

The planning team combines the data analysis and design to provide a wide range of services. The team works in collaboration with SoM departments to address space needs and develop efficient solutions that satisfy the needs of the users.

If you have any questions regarding the space planning support provided by the planning team, please contact us.

Planning Support

Our planners are prepared to assist, whether it is a need to move, expand, reconfigure, or repurpose existing spaces. Submit a work request and one of our planners will be happy to respond and assist.

Space planning support provided by the Planning Team includes:

Space and occupancy assessment to ensure workspaces are in accordance with our guidelines and principles.
Coordinate project assessment and feasibility study for potential projects. See also “Projects”
Work closely with the Dean’s office to obtain approval for work if necessary, as well as approval for funding if funded by the Dean’s office.
Investigate availability of space for department growth, new recruits, and programs.
Identify and plan solutions to satisfy space needs of our users.

Prior to submitting a work request:

Find out about SoM’s space guidelines and principles in our Resources page.
Consult with your department’s DFA.
Criteria for Space Requests:
- Research and Office space
  - Has the department investigated how the need could be accommodated under its current space inventory?
  - Requests that serve the need of more than one department will be given increased priority.
  - Does the department have a written & implemented space assignment plan?
  - Is the Department’s indirect Cost Recovery/NASF calculation above the 75% SoM average for the previous 3 years?
  - Will the Indirect Cost Recovery/NASF calculation remain above the average after the new space is included?
- Evaluating Long-Term Storage Space
  - Storage space is assigned for short-term use and is reviewed annually
  - What can be stored?
    Site clearance material prior to a renovation project
    Documents required for Sponsored projects or clinical studies
    Documents required for legal actions
  - What cannot be stored?
    Chemicals, flammables, radioactives or hazardous waste
    Equipment that does not work
    Empty cardboard boxes, Styrofoam, packing materials, etc.

Annual Space Utilization Metrics

Every year, our staff conducts a study of space utilization across the School of Medicine to help our community and leadership understand our space. The study serves as a helpful communication tool to understand the varying concerns and challenges with space.

If you would like more information about the study, please contact us.

School of Medicine Space Master Planning

The planning team is tasked with understanding the demands for space in the School of Medicine community. The School of Medicine planning team works with our partners to develop plans to address both immediate and future space needs. This includes providing a replacement for outdated facilities and to develop space that enhances partnerships with both the University academic communities and the Hospitals.

Please see our space guidelines.

If you would like more information, please contact us.

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