Space & Assets

As the needs of your department or group grow or change, you will need to add to or repurpose your current building space. Learn how to make a request for additional space, short-term storage, and criteria used to evaluate research, office, and long term storage space requests.

Space Requests

Space Request Process

  1. Fill out the Space Request Form  to request space, including long-term storage.
  2. The Department's Director of Finance & Administration should submit the form.
  3. The request will be reviewed by us, and you will be notified with a response.

Criteria for Space Requests

Evaluating Research and Office Space

  • Does the department have a written & implemented space assignment plan?
  • Is the Department's Indirect Cost Recovery/NASF calculation above the 75% SoM average for the previous 3 years?
  • Will the Indirect Cost Recovery/NASF calculation remain above the average after the new space is included?
  • Requests that serve the needs of more than one department will be given increased priority.
  • Has the department investigated how the need could be accommodated under its current space inventory?

Evaluating Long Term Storage Space

Storage space is assigned for short-term use and is reviewed annually at the minimum.

What can be stored:

  • Site clearance material prior to a renovation project
  • Documents required for Sponsored Projects or clinical studies
  • Documents required for legal actions

What cannot be stored:

  • Chemicals, flammables, radioactives or hazardous waste 
  • Equipment that does not work 
  • Empty cardboard boxes, Styrofoam, packing materials, etc