Students wishing to take elective clerkships in the United States or Canada should apply about six months in advance. Students who wish to take clinical clerkships abroad should apply to the international hospital or medical school one year in advance. Virtually every US medical school makes their visiting student program requirements and application process available on their websites. Students should visit their websites for more information and follow their instructions to apply.
If the away institution requires a letter of good standing, with proof of malpractice coverage, the student should contact the School of Medicine Registrar’s Office. The Registrar’s Office provides the letter, has the application signed, and returns these documents to the student for mailing to the away institution along with any application fees, transcripts, or proof of immunization.
If you wish to apply to any medical schools or teaching hospitals that use AAMC’s Visiting Student Learning Opportunities (VSLO), you need to request authorizations to apply in VSLO from the Associate Director of Clerkship Administration in the Registrar’s Office.
It is strongly recommended that away clerkships be taken for credit. When the elective with the away institution is confirmed, credits can be requested by filling out a Faculty Authorization Form, When the Associate Director of Clerkship Administration receives both the approved Faculty Authorization Form from the student’s Advising Dean and an acceptance notification from the other institution, the away clerkship will be added to the student’s Fishbowl schedule. The student should register for the away clerkship on Axess by the final Study List deadline of the applicable quarter; course numbers for away clerkships are identified with the suffix “W.” An evaluation of clerkship work done at the away institution is required. The student should take to the away institution a Clerkship Evaluation Form to be filled out by the attending at the end of the clerkship and mailed back to the School of Medicine Registrar’s Office.
Provide the Away Rotation Evaluation form to the away clerkship coordinator or instructor. They will fill out the evaluation and send the completed evaluation to the School of Medicine Registrar’s Office at firstname.lastname@example.org Upon receipt, a copy will be forwarded to you and a grade entered.
Students who choose to take the away clerkship for no credit should check with the School of Medicine Registrar’s Office to determine if malpractice insurance will apply.
Additionally, students who choose to take an away clerkship will be responsible for any fees assessed by the institution such as physical exams, background checks, and/or drug testing.
updated August 2018