4.11: Completing Clerkships at Other Institutions
Required Core Clerkships
Stanford does not permit students to complete required core clerkships at other institutions.
Students wishing to substitute an away clerkship for a selective clerkship and use it to satisfy the selective clerkship graduation requirement must petition for approval prior to enrolling in the clerkship. Retroactive approval of clerkship substitutions will not be granted.
The petition will be reviewed according to the following process:
- Student submits Faculty Authorization Form for Away Selective Substitution
- Student's Advising Dean reviews request with student and signs form
- Relevant Stanford Clerkship Director reviews petition to determine if the content at the away institution will provide a reasonably comparable experience to the Stanford equivalent clerkship
Once the petition is reviewed and approved by the above parties, it will be reviewed by the Assistant Dean for Clerkship Education for final approval. Once approved, the student's Clerkship Schedule will be updated to reflect the upcoming away clerkship. Students with selective substitution approval will enroll in Axess during the applicable term using the equivalent Stanford clerkship number with a "W" suffix, signifying attendance will be at another institution. The away clerkship enrollment in Axess should be completed before the quarter’s final study list deadline. An evaluation form for the away institution's clerkship will be scheduled in MedHub.
Students wishing to take elective clerkships in the United States or Canada should apply about six months in advance. Students who wish to take clinical clerkships abroad should apply to the international hospital or medical school one year in advance. Virtually every US medical school makes their visiting student program requirements and application process available on their websites. Students should visit their websites for more information and follow their instructions to apply.
If an away institution requires application form completion, a letter of good standing with proof of malpractice coverage, or other supportive documents, the student should submit a School of Medicine Registrar's Office Document Request Form. Supportive documents will be provided by the Registrar's Office per the away institution's requirements.
If a student is applying to a medical school or teaching hospital that uses the AAMC's Visiting Student Learning Opportunities (VSLO) system, the student should request authorization for VSLO access by sending email to firstname.lastname@example.org.
It is strongly recommended that students participate in away elective clerkships for credit. When the student receives confirmation they are accepted for an away clerkship, a Faculty Authorization Form must be completed and submitted. After the form and proof of acceptance are submitted, the student's Clerkship Schedule will be updated to reflect the upcoming away clerkship. Students enroll in away clerkships in Axess during the applicable term using the equivalent Stanford clerkship number with a "W" suffix, signifying attendance will be at another institution. The away clerkship enrollment in Axess should be completed before the term's study list deadline. An evaluation form for the away institution's clerkship will be scheduled in MedHub.
Students who choose to take the away clerkship for no credit should check with the School of Medicine Registrar’s Office to determine if malpractice insurance will apply.
Additionally, students who choose to take an away clerkship will be responsible for any fees assessed by the institution such as physical exams, background checks, and/or drug testing.
updated August 2020