How To Apply
Eligibility Requirements
Stanford students always have priority on available clerkships. Visiting Students
are eligible to apply for a maximum of three months of elective clerkships.
Applicants must present a letter from the Associate Dean or designate verifying
the following:
- The student must be in good academic standing and currently enrolled in the M.D. or D.O. degree program at a school accredited by the Liaison Committee on Medical Education or Education Department of the American Osteopathic Association. For all other students, please see “International Medical Students” below.
- The student is covered by malpractice/liability insurance at a level
of at least $1,000,000 primary/$3,000,000 aggregate by his/her home
school.
- The student has completed the core clinical clerkships in Medicine,
Pediatrics, and Surgery.
The student must also provide:
- Proof of passing Step 1 of the United States Medical Licensing Examination
or the National Board Osteopathic Medical Examiners certifying exam.
- Proof of passing the Respiratory Mask FIT Test. It is a measurement
for mask size when one needs to wear it, ask your Office of Student
Affairs about this. (Stanford University Hospital and Clinics stock
3M 1860 or 1860S type N95 disposable respirators for TB control.)
- Proof of HIPAA Training.
- Proof of required immunizations:
- Positive rubella and mumps titers or immunizations.
- Positive measles titer or immunization with two doses of measles
vaccination with live vaccine since 1967. Person with documentation
of a negative measles antibody titer must be vaccinated:
- With two doses of live vaccine if born after 1957.
- With one dose of live vaccine if born before 1957, and
have written documentation of one dose of measles vaccine
given before 1963 or after 1967.
- With two doses of vaccine if born before 1957 and have
no documentation of measles vaccination.
- Positive Varicella (Chicken pox) titer or Varicella vaccine
given 4 to 8 weeks apart.
- Hepatitis B vaccination or documentation of declination or
waiver.
- Tuberculin status:
- Persons with a history of a negative PPD must provide
documentation of a PPD test within the past 6 months.
- Persons with a history of a positive PPD must provide
documentation of a recent chest x-ray and a review of symptoms
within the past 6 months. If chest x-ray is abnormal, clinician
clearance must be provided.
- Non-refundable application fee of $100 (or portion thereof) will be charged once your application form is received by our office. Once your data is entered into the University system by our office, you will receive an email from the University Cashier's office with instructions on how to pay your $100 bill. Please do not send any checks to our office.
International Medical Students
If you are attending a Foreign Medical School, unfortunately we are unable to accommodate your request for a clinical rotation here at Stanford. We regret that the demands on our resources allow us only to consider students who are currently enrolled in their fourth or final year M.D. or D.O. program at a school accredited by the Liaison Committee on Medical Education or Education Department of the American Osteopathic Association. We wish you well in obtaining
a suitable clinical experience.
Application Checklist
All students applying for clerkships at Stanford University must use the Visiting
Clerkship Application. You will also need to send certain supporting documents
to Stanford. We will not process your application until all of the required
documents are received. The following checklist will help ensure that you
do not forget anything during the application process. You may want to print
out this page as a reminder.
- Review the online electives catalog
Find the clerkships you are interested in. Write down their course ID numbers.
A course ID number looks like this: "ANES 300C" or "MED
306A". The letter suffix following each clerkship number is used to
denote the hospital designation as follows:
A = Stanford University Medical Center
B = Palo Alto Veterans Administration Medical Center
C = Santa Clara Valley Medical Center
D = Kaiser Permanente Medical Center, Santa Clara
A call code is listed for each clerkship to indicate how often call and weekend
work is required. Call codes are listed in the clerkship descriptions, and
translate as follows:
0 = No call, no weekends
1 = No call, but rounds on weekends
2 = Other, see comment for explanation
3 = Call every third night
4 = Call every fourth night
5 = Call every fifth night
- Check application deadlines
Check the application acceptance periods and deadlines below to see when
you may apply and by what date your application needs to be received.
- Fill out the application form
This form must be received by the application deadline.
It requests biographic information and your clerkship selections.You will
need to list your clerkship choices in order of preference, including which
period you want for each elective. Please note that we are unable to receive
your data electronically. After filling out the application form, please
print it out before submiting it to us. Do not send in more than one copy
of your visiting application for each quarter. Any clerkship changes should
be made by sending us an e-mail instead. In order to meet the application
deadline, the application can be faxed to Caroline Cheang at 650-725-7855.
- Gather the following supporting documents to send to Stanford
These documents may be sent after the application deadline, provided that
your application is received by the deadline:
- A Dean's Statement from your Clinical Dean. You may print out the
Dean's Statement and have it filled out and signed by your Dean.
- Proof that you have successfully passed Step 1 of USMLE
or the National Board Osteopathic Medical Examiners certifying exam. A letter
from the Registrar's Office will suffice.
- Proof that you have successfully passed the Respiratory Mask FIT
Test.
- Proof of your HIPAA training.
- Proof of dates of required immunizations: Rubella and mumps, Measles,
Varicella, Hepatitis B, and Tuberculosis.
- Done!
Send items listed in numbers 3 and 4 above to the following address:
Caroline Cheang, MBA
Assistant Director of Clerkship Administration
Stanford University School of Medicine
Educational Programs and Services
251 Campus Drive, MSOB Room 373
Stanford, CA 94305-5404
Scheduling Dates
Visiting applications for each quarter are accepted ONLY during the one month
window listed below. Please refer to the dates indicated and apply at that
time. If you have scheduling questions, please contact the clerkship coordinators
directly.
| Quarter |
Application Acceptance Period & Deadline |
Notified by Mail |
| Summer (Periods 1, 2, 3) |
April 1 - April 30 |
May 15 |
| Autumn (Periods 4, 5, 6) |
July 1 - July 31 |
August 20 |
| Winter (Periods 7, 8, 9) |
October 1 - October 31 |
November 15 |
| Spring (Periods 10, 11, 12) |
January 1 - January 31 |
February 15 |
Students with their files complete are scheduled at the same time on a quarterly basis only.
No scheduling for visiting students is done before the quarterly processing
dates given above. Students are scheduled on a first come first served basis, based on their file completion date. Once we have processed your application, you will
be notified by regular mail as to which clerkships we were able to schedule
you for.
Although housing is the responsibility of the student, some information
on Housing & Transportation is included here. If you have concerns
which have not been clarified, you may call (650) 724-6837 or send an
e-mail to Jared Shields at
Application
There is an application
available online.