Virtual Poster Session

Video/Animated Research Summary

The video/animated summary of your research will accompany your poster and made available to symposium registrants for about a week before the symposium.

Whether you’re a novice in front of the camera or a pro at animations or video editing, we welcome all formats of video submissions! Unleash your creativity, expand your communication skills, and be inspired to share your incredible work with the research community. 

The video should explain your research in 1 to 3 minutes. Authors are encouraged to explore the most effective means to communicate their research and may include, video of themselves, photographs and other images, animations, video of an experiment running or a lab tour, and/or any other idea you can think of.  

We recognize authors may not have access to professional video equipment to record your presentation. If you have a smartphone that produces reasonable quality video, please feel free to use this.

How to Submit Your Video/Animated Summary

In producing a video/animated research summary, please adhere to the following basic guidelines.

• A video/animated research summary must be between 1 to 3 minutes
• A video/animated research summary should introduce the topic of the research, highlight the key background, methods, results and conclusions, and discuss future potential developments in the field as a result of the work.
• Save your video/animated research summary in one of the following file formats: MOV, .MPEG4, or .MP4.
• Upload your video/animated research summary to YouTube.*
  • Title your submission, “2020 MCHRI Symposium – Your Last Name, First Name.” 
  • You may first need to create an account with YouTube if you do not have one already.
  • Do not upload to other video hosting services or send files to MCHRI directly.
• Complete the Video and Poster Presentation Submission form (coming soon) so we can add your video/animated research summary to our YouTube channel (Applicant provides YouTube Video ID)

*Note: Be sure to update your video privacy settings on YouTube by selecting the appropriate visibility permissions. Please visit this link on how to set YouTube privacy settings.

Ideas for Video/Animated Research Summaries

Aim to keep your video simple and concise, refrain from using jargon, and – if possible – tell a story that will hook your viewers within the first 30 seconds and keep them watching until the end.

Length: Between 1 to 3 minutes. Videos that exceed 3:00 minutes will be returned for correction.

Video/animated research summaries can be use many creative forms, including,

• Traditional poster presentation (e.g. a video recording of you presenting your poster using standard video, Zoom, loom or other means)
• Lightening-talk presentation (e.g. Zoom recording; PowerPoint w/narration)
• Computer-generated animations
• Videotaped technique demonstration
• Interviews with the author(s)
• Multiple presenters in group discussions/presentations
• Any combination of the above or other similar recordings that will help viewers understand and engage with your work.

Editorial Guidelines

The video/animated research summary should be understandable to non-experts within your field as it relates to maternal and child health research.

• The audio should be clear and easy to understand.
• Verbal descriptions and/or subtitles/text descriptions are highly recommended for clarity.*
• Text and images should be large enough to be easy to read.
• A title should be included at the start including the full title of your abstract, authors, affiliation(s), and COI, as relevant.
• Any conflicts of interest are to be shown on a disclosure slide following the title slide. If no potential conflicts of interest please state: The authors declare no financial or non-financial interests related to this research.**
• Any form of acknowledgment, funding, or support from third parties must be clearly stated as coming from the authors (e.g., “The authors would like to thank…”).
• Do not use any music or other materials/media copyrighted by any entity other than yourself unless appropriately licensed for public use.
• Videos may not include advertisement or promotion of products.

*How to enable subtitles on YouTube:  https://support.google.com/youtube/answer/2734796?hl=en

**Conflict of Interest Disclosure: For example, “The authors declare the following interests related to this research:” Report any affiliation or involvement in an organization or entity with a financial interest (such as honoraria, educational grants, participation in speakers’ bureaus, membership, employment, consultancies, stock ownership, or other equity interest, and expert testimony or patent-licensing arrangements), or non-financial interest (such as personal or professional relationships, affiliations, knowledge or beliefs) in the subject matter or materials discussed in the presentation. 

Social Media Promotion

If you are interested in having your video/animated summary promoted by the MCHRI Twitter account (@StanfordMCHRI), please create a video that fulfills the requirements for posting on Twitter, detailing the most important aspects of your study.

Twitter Video

• Video must be 2 minutes and 20 seconds or less
• Landscape (16:9) or Square (1:1)
• Minimum 600pxls wide

Twitter Poster

You can also create an animated slideshow to post on Twitter, using PowerPoint Presentation.  For tutorial on how to create a quick Twitter Poster, visit this link.

Virtual Poster

You will also submit a PDF version of your poster, in a more traditional poster session format. You can create your poster using PowerPoint, Adobe Illustrator, Canvas, or any other appropriate program. Submit your virtual poster in the  Video and Poster Presentation Submission form (coming soon). 

Design your poster for the following dimensions:

• The maximum width is 48 inches; the maximum height is 36 inches.

Include the following components in your poster presentation:

• Title
• Author(s), Affiliation(s)
• Institute or Center name/logos – if funded by MCHRI, please include the MCHRI logo.

Content:

• Introduction (providing background information)
• Brief statement of the purpose of the project
• Participants and/or materials and methods used
• Results
• Interpretation(s) and Conclusion(s)

General Guidelines for Poster Layout:

• A light background with dark text is easiest to read
• Use one font and style to integrate all portions of your poster
• Make sure the poster can be read when viewed on a laptop computer screen
• Label graphics directly and use tables for small data sets
• Figures, diagrams, and bullet points are better than paragraphs of text
• A general rule of thumb is to allow 40% of your space for graphics, 20% for text, and 40% for white space

Poster Resources

Creating and Presenting Dynamic Posters

Zoom Meeting Link

Your Notice of Acceptance letter will list instructions for submitting additional materials for the virtual poster session, as well as an assigned time slot for the poster session. 

On the day of the event, you must be available during your assigned poster session time. Attendees will register through your Zoom Meeting  and interact with you during the virtual symposium.

How to Set Up your Zoom Meeting 

• Schedule a Zoom Meeting through your Stanford account for the assigned time at the Virtual Poster Session
• Set up with a password with the meeting and enable “Registration” component of Zoom (see below for instructions) 
• Submit your Stanford Zoom Meeting Link in the Video and Poster Presentation Submission form (coming soon)

Zoom Resources

How to schedule Zoom Meetings

How to set up Registration for Zoom Meetings