How to Take over Your Newly Redesigned Website

Congratulations! Your site has been upgraded to adopt one of two new School of Medicine formats. As a result, all of your website files on the server have been changed. Please follow the steps in this guide carefully to ensure that the new files are not overwritten and your site was converted to your satisfaction.

If you have difficulty with your new site please contact Web Help.

Contribute Users

Since Contribute does not download files on your computer, you can connect to your site and edit files directly on the server. However, please be sure to complete Step 1 of this guide (Reviewing Your Website). See the Contribute publishing guide for more information and a link to the Contribute access request form if you don't already have access.

Dreamweaver Users

See the Dreamweaver publishing guide for more information and a link to the Dreamweaver access request form if you don't already have access.

Step 1: Review your site thoroughly

Before getting started publishing to your website, open it in a browser and review every page to make sure that everything is its place and styles and layout of content was converted properly. IRT has conducted a quality check of all websites. However, you should confirm that pages look the way you would like them to.

You will mostly be looking for things such as formatting of text and highlights boxes, and spacing between and placement of page elements. Be sure to look through our newly created styles and use them as desired. They can be found in the Style menu, in the Properties Inspector if you are using Dreamweaver and right below the "Publish" button (left-most menu) in Contribute.

Step 2 (IMPORTANT): Set aside or delete previous site files

If you are a Dreamweaver user, it is important that you set aside or delete the files on your computer that you were working with before the conversion and "get" the new ones from the server. If you keep the old files, you will run the risk of putting them to the server and breaking your publicly viewed pages. If you are not sure where your local files are, use Dreamweaver to find them.

You can either delete all old site files or save them in a different location in case you'd like to save such files as Photoshop source files or draft content.

To delete files on your computer: Browse into the folder that holds all of your site files, select all (ctrl + 'a') and delete
To save files on your computer: Re-name your site folder and create a new empty folder. Name this new folder exactly as it was named before so that Dreamweaver finds it

You should now have an empty local root folder which will hold your new site files.

Step 3: Connect

You will be able to open your publishing application (Dreamweaver or Contribute) and connect as you did before.

Step 4: Get Your New Site Files

If you completed Step 2 you should not see any files when you are in local view
Select the main folder in your file list and click the "Get" button, which is the green-colored arrow above the file list ( ).
Click "OK" when you get a prompt asking you if you would like to get the entire site
When asked if you would like to get all dependent files, choose "Yes"

Depending on the size of your site, downloading all files will take a few minutes. Once this is complete you can proceed with editing pages.

Step 5: Set Up Local Templates

To be able to view your pages properly in Dreamweaver, you will need a folder called "Templates" in your main local site folder which is extracted from the "Templates.zip" file. On your computer locate the folder that holds your site files. Look for the file “Templates.zip”.

Contact Web Help if you do not have this file. If you have "Templates.zip" double-click on it to extract the Templates folder. You may need to get the Stuffit Expander utility from Essential Stanford Software for Windows or Essential Stanford Software for Mac.

Step 6: Publishing

Looking around your new site you will notice a significant change in the look-and-feel of your pages. But this should not be alarming. If you have experience with the old SoM format, adjusting to the new format will be very similar.

1.9 site authors: you can continue publishing pages as you did in the old format.

2.0 site authors: page elements such as the left navigation menu and highlights boxes will be easier to manipulate through our new styles.

Be sure to read our SoM 2.0 Quick-start Guide for information on adjusting left navigation, adding highlight boxes, editting breadcrumbs, etc.

WebHelp to the Rescue

WebHelp will be available to resolve any issues that may arise in the transition process. For the most efficient response to your inquiries please contact us through the online submission form.