Information Resources & Technology (IRT)–

Video Support Policy

EdTech provides audio-visual support for the School of Medicine. Part of this support is EdTech’s video service, with an emphasis on the required curricula and the needs of the Dean’s office and School of Medicine administrative offices.

Advance Notice

One week's advance notice is required for videotaping requests. EdTech will make efforts to accommodate requests with less notice, but will evaluate these requests on a case-by-case basis.

Supported Spaces

EdTech will videotape and stream in our venues equipped with taping facilities: M104, M106, M112, M114, and CCSR 4105.

Hours of Operation

Monday - Friday (excluding University holidays)
8:00 A.M. - 5:00 P.M.

We can provide information on outside vendors for taping services outside of these hours.

Regularly Supported Events

As budget and personnel permit, EdTech will videotape and stream in our supported venues the following activity types:

  1. All Preclinical required course lectures and supportive events in the M.D./Ph.D./Master's/Post-Doc curricula, such as Clerkship lectures, USMLE courses, Precept lectures, Scholarly concentration lectures, etc.
  2. Elective courses.
  3. “Town-hall” meetings with the Dean or other such addresses, special meetings convened by the hospital or Medical School such as the recent Nobel prize press conferences, lectures with special circumstances (such as putative attendees with officially-ordained conflicts)
  4. Upon request, Grand Rounds that are held in our taping venues
  5. Upon request, PCAP lectures
  6. Course lectures links are generally posted by 7 p.m. on a day of the lecture

Special Events

EdTech will supply basic equipment and coordinate the video production for approved events within our supported spaces and hours of operation. Clients will pay for labor costs, additional equipment rental (if required), and the media (Digital tapes and DVD’s) for the following activity types:

  1. Conferences
  2. CME Activities
  3. Other conferences or events

Scheduling Information

Reservations should be made by contacting the scheduler at 650-723-6952 or medscheduler@lists.stanford.edu.

EdTech Downloadable Media Support

  1. We support the downloading of video that we have not produced. EdTech encodes taped video and hosts downloadable media from the IRT video server.
  2. EdTech provides webcasting live service for the Medical School Graduation Exercise.

NOTE: Each lecturer is required to sign a video release form prior to videotaping. If a faculty member/speaker is hesitant to sign the form, they will be given the option of allowing us to capture the session. If they then decide to sign the form, the lecture will be posted. If they decide not to sign the form, the lecture will be purged (deleted) from the video server.

Overflow Video / Audio Broadcasts from Clark and Munzer Auditoriums

EdTech can provide overflow broadcast support from both Clark and Munzer auditoriums into any of the following M-Classrooms: M104, M106, M112, M114. These are the steps required for this support:

  1. Reserve Clark and/or Munzer auditoriums and state that you would like to broadcast to M-classroom(s). Arrange Events and Services support for broadcast support from those spaces.
  2. Reserve M-Classrooms via medscheduler@lists.stanford.edu. Specifically request broadcast support from Clark or Munzer.
  3. EdTech will support the M-Rooms between 7am and 6pm Monday through Friday.

 

 

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