Guide to Systems By Topic

Capital Equipment and Property Administration

Capital equipment and property administration

System Name: Sunflower Assets (Oracle Financials), and PMO Material Tracking System

INFO/Help:
http://financialgateway.stanford.edu/staff/capitalequip/buy_cap_equipment.html
http://material.stanford.edu/material_tracking/default.asp

Launch System *:
https://ofweb.stanford.edu/

http://material.stanford.edu/material_tracking/default.asp

Property Reuse

System Name: Property ReUse

INFO/Help:

https://orasecurestanford.stanford.edu/ora/pmo/reuse/info.asp

Launch System:
https://oraSecureStanford.stanford.edu/ora/pmo/reuse/

Facilities

Classroom schedules

System Name: Resource25

INFO/Help:
http://med.stanford.edu/irt/classrooms/

Launch System:
http://resource25.stanford.edu/r25som

Floor plans

System Name: Stanford Building Search

INFO/Help:
https://maps-secure.stanford.edu/sims/building/building-search.cfm

Launch System:
https://maps-secure.stanford.edu/sims/building/building-search.cfm

Maps and directions

System Name:SoM Directions and Maps

INFO/Help:

http://med.stanford.edu/maps/

Launch System:

http://med.stanford.edu/maps/

Reports - facilities

System Name: ReportMart1

INFO/Help:

http://www.stanford.edu/dept/as/dmr/pdf/rm1guide.pdf

Launch System:
Macs: http://connect.stanford.edu/
Windows: https://reportmart1.stanford.edu

Space utilization

System Name: iSpace

INFO/Help:

http://ispace.stanford.edu/

Launch System*:
http://ispace.stanford.edu/

Work orders: Med Center

System Name: SUMC Maintenance and Locksmith Request Forms

INFO/Help:
http://medfacilities.stanford.edu/orders.html

Launch System:
http://medfacilities.stanford.edu/orders.html

Faculty Support/Academic Affairs

Authority maintenance - Faculty Events

System Name: Authority Manager

INFO/Help:
http://fingate.stanford.edu/staff/finauthority/fin_auth_stanford.html

Launch System:

https://authority.stanford.edu

FAAS (Faculty Affairs/Academic Secretary Database)

System Name: FAAS *(Faculty Affairs/Academic Secretary Database)

INFO/Help:

Contact Jane Volk-Brew or Kathleen Warmoth

Launch System*:

Faculty appointment and promotion processing

System Name: Fast|Fac

INFO/Help:

http://med.stanford.edu/academicaffairs/fastfac/

Launch System*:

http://med.stanford.edu/fastfac/listActionsInProcess.do

Faculty appointment and salary database

System Name: Faculty Events (PeopleSoft)

INFO/Help:

http://www.stanford.edu/dept/as/sandhr/peoplesoft

Launch System*:

https://axess.stanford.edu/

Faculty billets - SoM (in development)

System Name: Faculty Billets

INFO/Help:

Contact Jane Volk-Brew or Kathleen Warmoth

Launch System*:

Human resources management

System Name: HR Management System (PeopleSoft)

INFO/Help:

http://www.stanford.edu/dept/as/sandhr/peoplesoft

Launch System*:

https://axess.stanford.edu/

Reports - faculty

System Name: ReportMart1

INFO/Help:

http://www.stanford.edu/dept/as/dmr/pdf/rm1guide.pdf

Launch System*:

Macs: http://connect.stanford.edu/

Windows: https://reportmart1.stanford.edu/

Research profiles for faculty and postdocs

System Name: Community Academic Profiles (CAP)

INFO/Help:
http://med.stanford.edu/profiles/

Launch System:
http://med.stanford.edu/profiles

Financial

Budget: consolidated 9/1 budget

System Name: Hyperion Planning

INFO/Help:
http://www.stanford.edu/dept/pres-provost/budget/planning/

Launch System: *

Budget: updates/changes (non-sponsored)

System Name: iBudgets (Oracle Financials)

INFO/Help:
http://financialgateway.stanford.edu/staff/fundsmgmt/about_iBugets.html

Launch System: *
https://ofweb.stanford.edu/

Buying and paying (purchasing)

System Name: iProcurement (Oracle Financials)

INFO/Help:
http://financialgateway.stanford.edu/staff/buypaying/about_iProcurement.html

Launch System:
https://ofweb.stanford.edu/

Capital equipment and property management

System Name: Sunflower Assets (Oracle Financials), and PMO Material Tracking System

INFO/Help:
http://financialgateway.stanford.edu/staff/capitalequip/buy_cap_equipment.html http://material.stanford.edu/material_tracking/default.asp

Launch System: *
https://ofweb.stanford.edu/
http://material.stanford.edu/material_tracking/default.asp

Chart of accounts changes PTA

System Name: Request Process and PTA Change Process

INFO/Help:
http://fingate.stanford.edu/staff/acctstructure/PTA_req_process.html

Chart of accounts inquiry

System Name: SU Inquiry: Expenditure Type Query and Fund Title Query (Oracle Financials)

INFO/Help:
http://financialgateway.stanford.edu/staff/acctstructure/SU_chart_acct.html

Launch System:
https://ofweb.stanford.edu/

eCommerce services

System Name: eCommerce Services

INFO/Help:
http://ecommerce.stanford.edu

Journals and expense corrections

System Name: iJournals (Oracle Financials)

INFO/Help:
http://financialgateway.stanford.edu/staff/fundsmgmt/about_iJournals.html

Launch System: *
https://ofweb.stanford.edu/

Paying graduate students and postdocs

System Name: Graduate Financial Support - GFS (PeopleSoft)

INFO/Help:
http://financialgateway.stanford.edu/staff/supptstudents/index.html

Launch System:
https://axess.stanford.edu/

Petty cash

System Name: Petty Cash

INFO/Help:
http://financialgateway.stanford.edu/staff/reimburse/petty_cash.html

Launch System: *
https://ofweb.stanford.edu/

Purchase requisition and order inquiry

System Name: SU Inquiry: Requisition and Purchase Orders Query (Oracle Financials)

INFO/Help:
http://fingate.stanford.edu/staff/buypaying/

Launch System:
https://ofweb.stanford.edu/

Purchasing cards

System Name: PCards (Oracle Financials)

INFO/Help:
http://financialgateway.stanford.edu/staff/buypaying/pcards.html

Launch System: *
https://ofweb.stanford.edu/

Reimbursements (including travel)

System Name: Expense Requests

INFO/Help:
http://web.stanford.edu/group/fms/fingate/finsystem/expreq/training.html

Launch System: *
https://ofweb.stanford.edu/

Reports - financial, purchasing, reimbursements

System Name: Reportmart3 (Category: Financial)

INFO/Help:
http://financialgateway.stanford.edu/staff/finreporting/about.html

Launch System: *
https://reportmart3.stanford.edu

Salaries: correcting expenses

System Name: Labor Distribution Adjustments (Oracle Financials)

INFO/Help:
http://financialgateway.stanford.edu/staff/payadmin/about_laborDistr.html

Launch System: *
https://ofweb.stanford.edu/

Salaries: paying employees

System Name: PeopleSoft HRMS & Payroll

INFO/Help:
http://fingate.stanford.edu/staff/payemployee/index.html

Launch System: *
https://axess.stanford.edu/

Salaries: payline distributions

System Name: Labor Distribution (Oracle Financials)

INFO/Help:
http://financialgateway.stanford.edu/staff/payadmin/about_laborDistr.html

Launch System: *
https://ofweb.stanford.edu/

Signature authority inquiry

System Name: Signature Authority Query (Oracle Financials: SU Inquiry Tools)

INFO/Help:
http://fingate.stanford.edu/staff/finauthority/quick_steps/view_auth_assignmt.html

Launch System:
https://ofweb.stanford.edu/

Strategic reporting (self-service ad hoc)

System Name: Decision Support System (University)

INFO/Help:
http://www.stanford.edu/dept/pres-provost/dss/index.shtml

Launch System: *
requires software download

Human Resources / Payroll

Authority maintenance - HR

System Name: Authority Manager

INFO/Help:
http://fingate.stanford.edu/staff/finauthority/fin_auth_stanford.html

Launch System: *
https://authority.stanford.edu

Faculty appointment and salary database

System Name: Faculty Events (PeopleSoft)

INFO/Help:
http://www.stanford.edu/dept/as/sandhr/peoplesoft

Launch System: *
https://axess.stanford.edu/

Human resources

System Name: HR Management System (PeopleSoft)

INFO/Help:
http://www.stanford.edu/dept/as/sandhr/peoplesoft

Launch System: *
https://axess.stanford.edu/

Organization code and name management

System Name: Organization Manager

INFO/Help:
http://www.stanford.edu/dept/as/mais/applications/organization/index.html

Launch System: *
http://organization.stanford.edu/

Organization code tree

System Name: Budget Office Org Code Hierarchy

INFO/Help:
http://www.stanford.edu/dept/pres-provost/budget/org/orgchart/index.html

Launch System:
http://www.stanford.edu/dept/pres-provost/budget/org/orgchart/index.html

Reporting - HR and payroll

System Name: Reportmart 1

INFO/Help:
http://financialgateway.stanford.edu/staff/finreporting/about.html

Launch System: *
https://reportmart1.stanford.edu/

Resume management

System Name: Trovix Resume System

INFO/Help:
http://ose.stanford.edu/trovix.html

Salaries: correcting expenses

System Name: Labor Distribution Adjustments (Oracle Financials)

INFO/Help:
http://financialgateway.stanford.edu/staff/payadmin/about_laborDistr.html

Launch System: *
https://ofweb.stanford.edu/

Salaries: paying employees

System Name: PeopleSoft HRMS & Payroll

INFO/Help:
http://fingate.stanford.edu/staff/payemployee/index.html

Launch System: *
https://axess.stanford.edu/

Salaries: payline distributions

System Name: Labor Distribution (Oracle Financials)

INFO/Help:
http://financialgateway.stanford.edu/staff/payadmin/about_laborDistr.html

Launch System: *
https://ofweb.stanford.edu/

Time and leave records

System Name: KRONOS Time and Leave Reporting

INFO/Help:
http://financialgateway.stanford.edu/staff/payemployee/time_leave_reporting.html

Launch System: *
https://axess.stanford.edu/

Training and course registration

System Name: STARS - Stanford Training and Registration System (PeopleSoft)

INFO/Help:
http://www.stanford.edu/dept/Internal-Audit/stars/index.html

Launch System:
https://axess.stanford.edu/

Purchasing and Paying Vendors

Buying and paying (purchasing)

System Name: iProcurement (Oracle Financials)

INFO/Help:
http://financialgateway.stanford.edu/staff/buypaying/about_iProcurement.html

Launch System:
https://ofweb.stanford.edu/

Capital equipment and property management

System Name: Sunflower Assets (Oracle Financials), and PMO Material Tracking System

INFO/Help:
http://financialgateway.stanford.edu/staff/capitalequip/buy_cap_equipment.html http://material.stanford.edu/material_tracking/default.asp

Launch System: *
https://ofweb.stanford.edu/ http://material.stanford.edu/material_tracking/default.asp

eCommerce services

System Name: eCommerce Services

INFO/Help:
http://financialgateway.stanford.edu/staff/bankcommerce/ecommerce.html

Launch System:

Purchasing cards

System Name: Pcards (Oracle Financials)

INFO/Help:
http://financialgateway.stanford.edu/staff/buypaying/pcards.html

Launch System: *
https://ofweb.stanford.edu/

Petty cash

System Name: Petty Cash

INFO/Help:
http://financialgateway.stanford.edu/staff/reimburse/petty_cash.html

Launch System: *
https://ofweb.stanford.edu/

Research Administration

Clinical trials directory

System Name: Clinical Trials at Stanford

INFO/Help:
http://med.stanford.edu/clinicaltrials/

Launch System:
http://med.stanford.edu/clinicaltrials/

Federal government grant submission

System Name: Grants.gov

INFO/Help:
http://ora.stanford.edu/grantsgov/default.asp

Launch System: *
http://www.grants.gov/

Protocols: lab animals

System Name: eProtocol Animal Subjects

INFO/Help:
http://labanimals.stanford.edu/protocols/

Launch System:
http://aplac.stanford.edu/

Protocols: human subjects

System Name: eProtocol

INFO/Help:
http://humansubjects.stanford.edu/general/eprotocol/help.html

Launch System:
http://hs.stanford.edu/

Protocols: stem cells

System Name: eProtocol Stem Cell

INFO/Help:
http://med.stanford.edu/rmg/funding/stem_cell.html

Launch System:
https://scroprotocol.stanford.edu/

PTA setup

System Name: ePTA (sponsored research)

INFO/Help:
http://ora.stanford.edu/ora/osr/award_initiation_pta_setup/pta.asp

Launch System:
Contact OSR

Quarterly expenditure certification tracking

System Name: eCertification

INFO/Help:
http://med.stanford.edu/rmg/roles/postaward.html

Launch System: *
ecertification.stanford.edu/

Sponsored projects proposal tracking system

System Name: SPIDERS

INFO/Help:
http://med.stanford.edu/rmg/SPIDERS%20access.html

Stem cell research tracking

System Name: HESCRT Form

INFO/Help:
http://med.stanford.edu/rmg/forms/hescrt%20form%2002_01_08.doc

Students and Postdoc Support

Admissions - Biosciences

System Name: Admissions (PeopleSoft), and Biosciences Admissions (FMPro)

INFO/Help:
http://med.stanford.edu/biosciences/admissions.html

Launch System: *
Requires software download

Admissions - Biosciences

System Name: Applicant Status Biosciences Application Status Request

Info/Help:
https://med.stanford.edu/bioscienceStatus/status/

Launch System: *
https://med.stanford.edu/bioscienceStatus/status/

Admissions - MD and MD/PhD

System Name: MeSA - Med School Student Admissions

Info/Help:
http://med.stanford.edu/md/admissions/

Launch System:
restricted to MD Admissions staff and reviewers

Admissions -graduate (general)

System Name: Admissions (PeopleSoft)

Info/Help:
http://gradadmissions.stanford.edu/programs/index.html

Launch System: *
https://axess.stanford.edu

Clerkships (MD)

System Name: theDraw

Info/Help:
http://medfishbowl.stanford.edu.laneproxy.stanford.edu/

Launch System: *

Course catalog - SoM

System Name: SoM Online Course Catalog

Info/Help:
http://medcatalog.stanford.edu/

Launch System:
http://medcatalog.stanford.edu/php/catsearch.php

Course records

System Name: Course Records (PeopleSoft)

Info/Help:
http://www.stanford.edu/services/peoplesoft/learningcenter.html https://www.stanford.edu/dept/registrar/staff/scheduling/instructions.htm http://www.stanford.edu/dept/as/sandhr/peoplesoft

Launch System:
https://axess.stanford.edu

Courses and associated people - MD

System Name: CoPe - MD Courses and People

Info/Help:
internal to Ed Tech and OME staff

Financial aid

System Name: Financial Aid (PeopleSoft)

Info/Help:
http://financialgateway.stanford.edu/staff/supptstudents/financial_aids.html
http://www.stanford.edu/dept/finaid/

Launch System: *
https://axess.stanford.edu

Medical scholars research proposals

System Name: Medical Scholars

Info/Help:
see Mara Violanti

Launch System: *

Paying graduate students and postdocs

System Name: Graduate Financial Support - GFS (PeopleSoft)

Info/Help:
http://financialgateway.stanford.edu/staff/supptstudents/index.html

Launch System:
https://axess.stanford.edu/

Postdoc fellowship applications

System Name: Office of Postdoc Affairs website

Info/Help:
http://postdocs.stanford.edu/scholars/fellowships_SoM.html

Launch System: *
http://postdocs.stanford.edu/scholars/fellowships_SoM.html

Postdoc health insurance

System Name: Bisnet

Info/Help:
http://postdocs.stanford.edu/benefits/bisnet_instructions.html

Launch System: *
https://www.bisnet.com/stanford.asp

Postdoc research profiles

System Name: Community Academic Profiles

Info/Help:
http://med.stanford.edu/profiles/

Launch System:
http://med.stanford.edu/profiles/

Reports - students

System Name: ReportMart1

Info/Help:
http://www.stanford.edu/dept/as/dmr/pdf/rm1guide.pdf

Launch System: *
Macs: http://connect.stanford.edu/
Windows: https://reportmart1.stanford.edu/

Student records

System Name: Students (PeopleSoft)

Info/Help:
http://www.stanford.edu/services/peoplesoft/learningcenter.html https://www.stanford.edu/dept/registrar/staff/learning/index.htm
http://www.stanford.edu/dept/as/sandhr/peoplesoft

Launch System: *
https://axess.stanford.edu

Student records - MD

System Name: Student Records internal to MD Registrar staff

Info/Help:

Launch System: *

Identity Management/Security/Authority

Authority maintenance

System Name: Authority Manager

INFO/Help:
http://fingate.stanford.edu/staff/finauthority/fin_auth_stanford.html

Launch System:
https://authority.stanford.edu

Faculty/staff directory update

System Name: StanfordYou

INFO/Help:
https://stanfordyou.stanford.edu/html/StanfordYouHelp.html

Launch System:
http://stanfordyou.stanford.edu

Securing local systems via SUNet ID login

System Name: WebAuth

INFO/Help:
http://med.stanford.edu/irt/web/references/secure-webauth.html

Launch System:

SUNet ID request

System Name: SUNet ID

INFO/Help:
http://www.stanford.edu/dept/as/mais/applications/sunetid

Launch System:
http://accounts.stanford.edu

SUNet ID sponsorship

System Name: Sponsorship Manager

INFO/Help:
http://med.stanford.edu/irt/web/references/sponsored_id.html

Launch System:
https://sponsorship.stanford.edu

Travel & Reimbursement

Petty cash

System Name: Petty Cash

INFO/Help:
http://financialgateway.stanford.edu/staff/reimburse/petty_cash.html

Launch System: *
https://ofweb.stanford.edu/

Purchasing cards

System Name: PCards (Oracle Financials)

INFO/Help:
http://financialgateway.stanford.edu/staff/buypaying/pcards.html

Launch System: *
https://ofweb.stanford.edu/

Reimbursements (including travel)

System Name: Expense Requests

INFO/Help:
http://web.stanford.edu/group/fms/fingate/finsystem/expreq/training.html

Launch System:
https://ofweb.stanford.edu/

Reports - reimbursement

System Name: Expense Requests

INFO/Help:
http://web.stanford.edu/group/fms/fingate/finsystem/expreq/training.html

Launch System: *
https://reportmart3.stanford.edu/

Miscellaneous

Email distribution lists

System Name: Mailman

INFO/Help:
http://www.stanford.edu/services/mailman/

Launch System:
http://www.stanford.edu/services/mailman/

Faculty/staff directory lookup

System Name: StanfordWho

INFO/Help:
http://www.stanford.edu/dept/as/mais/applications/stanfordwho/

Launch System:
http://stanfordwho.stanford.edu

Faculty/staff directory update

System Name: StanfordYou

INFO/Help:
https://stanfordyou.stanford.edu/html/StanfordYouHelp.html

Launch System:
http://stanfordyou.stanford.edu

Organization code tree

System Name: Budget Office Org Code Hierarchy

INFO/Help:
http://www.stanford.edu/dept/presprovost/budget/org/orgchart/index.html

Launch System:
http://www.stanford.edu/dept/presprovost/budget/org/orgchart/index.html

Organization code and name management

System Name: Organization Manager

INFO/Help:
http://www.stanford.edu/dept/as/mais/applications/organization/index.html

Launch System:
http://organization.stanford.edu/

Recommended desktop software (email, security, plugins, utlities, etc.)

System Name: Essential Stanford Software

INFO/Help:
http://www.stanford.edu/services/ess/

Launch System:
http://www.stanford.edu/services/ess/

Seminar registration management (simple)

System Name:Reggie

INFO/Help:
http://med.stanford.edu/irt-resources/web/site_tools/reggie.html

Launch System:
http://reggie.stanford.edu/

Survey setup and management

System Name: Qualtrics

INFO/Help:
http://med.stanford.edu/irt-resources/web/site_tools/qualtrics.html

Launch System:
https://stanfordmedicine.qualtrics.com

Training and course registration

System Name: STARS - Stanford Training and Registration System (PeopleSoft)

INFO/Help:
http://www.stanford.edu/dept/Internal-Audit/stars/index.html

Launch System:
https://axess.stanford.edu/

* Requires Authority