Graduate Medical Education

Frequently Asked Questions

How do I gain access to the Stanford University Library?
Go to the Privileges Desk in Green Library (557 Escondido Mall) in order to be entered into their system. You will become eligible for both physicial and online access. Privileges Desk hours are Mon-Thu 8AM-12:55AM and Friday 8AM-5:55PM. Please bring your hospital photo ID badge.

Q: How do I know when/if my contract packet is complete?
The GME office will contact you via email if we haven't received your contract packet by the deadline.

Q: How do I get my SUNet ID (Stanford Email Address) sponsored and when will it be active?
Follow the instructions for applying and checking the status for a Stanford email account from the Stanford Email Account page on the GME website.

Q: How long will the Housestaff Orientation take?
Approximately 3 hours.

Q: What does a University Courtesy Card give me access to and how do I apply for one?
Access to University facilities is authorized by obtaining a University Courtesy Card at the Stanford Card office located at: 275 Panama Street, Forsythe Hall, Room 135, Monday through Friday, 8am to 5pm. They may also be contacted by phone at: (650)498-2273.

Q: Do I need to do Epic Online Training if I'm scheduled for Epic training through my department?

Q: When can I submit my reimbursement for my CA Medical License or my DEA certificate?
You can bring a photocopy to Orientation or to the GME office after your start date. Forms can be found on the GME website.

Q: When will I receive the $3,000 moving allowance?
It will be added to a paycheck in August, NO RECEIPTS ARE NEEDED.

Q: My department has informed me that I will need to submit my duty hours into MedHub, when will I receive my login information?
You will receive an email from MedHub support that contains a link to the site, your username and a temporary password after you've completed orientation.

Q: Why does my paycheck not match my contract?
You are paid 26 times per year rather than once a month (annual salary divided by 26 not 24).

Q: When will I receive my first paycheck?
Interns attending orientation on June 20th or June 30th will receive their first paycheck on July 11th or 25th depending on their start date.

Q: How much money do we receive for meals?
$10 for hours logged over 12 per each day worked in-house SHC clinical shifts.


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