Reimbursements

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Contact

Mitra Haddad, BA

Administrative Coordinator

E-mail: MHaddad@stanfordhealthcare.org

Phone Number: 650-723-5948 (office)

Criteria for Reimbursements

  • Reimbursements for California Medical License renewals are done throughout the year. Please complete the reimbursement form and attach a copy of renewed card showing updated license expiration date.
  • Reimbursements are done throughout the year. Renewal will be reimbursed for only those DEA Certificates that expire while the resident is under contract to Stanford Health Care.
  • Only Stanford Health Care interns are eligible for reimbursement. SHC will reimburse for one sitting of USMLE III.
  • Earned food money funds will be paid on the last paycheck of every month for clinical rotations only at SHC & LPCH.

California Medical License

Initial CA Medical License

  • Interns:  Stanford interns are eligible to receive reimbursement of the initial application fee ($491) if the application is submitted to the GME office for review no later than March 3rd of the internship year. They are eligible to receive an additional reimbursement of the $416.50 license if issued no later than September 1st of the PGY II year.
  • Interns will not receive reimbursement if they leave after their intern year.
  • New PGY II Residents:  New PGY II residents (completed internship elsewhere) are eligible to receive partial reimbursement of application/license fees ($907.50). The license must be issued no later than September 1st to be eligible for reimbursement.
  • New PGY III and above:  New PGY III and above are eligible to receive partial reimbursement of application/license fees ($907.50). The license must be issued after receipt of an offer letter from a Stanford program and before you start training at Stanford.

CA Medical License Renewal (Continuing Residents)

  • Reimbursements for California Medical License renewals are done throughout the year. Please complete the reimbursement form and attach copy of renewed CML card.
  • Renewals will be reimbursed for only those CML that expire while the housestaff is under contract with Stanford Health Care.
  • Reimbursements will be in the amount of $820.

DEA Certificate

  • Reimbursements are done throughout the year. Renewal will be reimbursed for only those DEA Certificates that expire while the resident is under contract to Stanford Hospital and Clinics.
  • Residents can only obtain a DEA Certificate after receiving their California Medical License.

USMLE Part III

  • Only Stanford Hospital and Clinics interns are eligible for reimbursement. SHC will reimburse for one sitting of USMLE III.

Meal Money Reimbursement

  • Earned food money funds will be paid on the second paycheck of every month.

How to Confirm Reimbursement is Deposited into Your Account

  • Reimbursements are made by payroll and directly deposited to Housestaff’s account. 
  • Housestaff can confirm receipt of a payment made by payroll by checking their paystub on Lawson eConnect.