Curriculum Management  

Class Time Schedule System Access and Reports

PeopleSoft and ReportMart1 are Web-based applications required for curriculum management (and for class scheduling). Both systems are supported by Stanford University Administrative Systems; troubleshooting or technical support requests should be made via HelpSU or by calling 5-HELP (5-4357).

ReportMart1

ReportMart1 (not ReportMart3, which is used for financial processes) is the reporting mechanism for reviewing information in the PeopleSoft database. Standard reports are set up to extract data that is uploaded each night from PeopleSoft. Access to ReportMart1 may be granted to staff who complete training, or limited access to curriculum management reports may be arranged with the Curriculum Administrator.

Class Time Schedule Report

The ReportMart1 Time Schedule Report shows scheduling data currently in the system for classes being offered by a given department in each of the four quarters.

class time schedule report

Go to ReportMart1 (link also found in Axess, or enter "reportmart1" in a Web browser at Stanford). In the left navigation drill down through the folders "Student Administration," "Student Records," and "Course Scheduling." Select and run the report "Time Schedule (1072-Future) (PS_SR109)":

   1.  Click on Process by Subject
   2. Holding down shift key, select quarters 1132, 1134, 1136, 1138; click OK
   3. From drop down select Subject code; click OK
   4. For component click on Select All; click OK
   5. Click OK in “Query Processing Complete” box when it pops up

There are two ways to open the report:
 
       1. Click on Time Schedule Report for  simply viewing and printing
       2. Click on Export to Excel to create an Excel worksheet

 

PeopleSoft

PeopleSoft is the database of record for Stanford University, and includes all Course Catalog and Class Time Schedule records. Curriculum managers access and update information using Webforms. To enter PeopleSoft and use the Webforms, staff must first complete training in the system for Student Administration, after which they may be granted permission. For the School of Medicine, this training may include the curriculum management workshop or individualized instructions with the Curriculum Administrator.

Class Scheduling Web Forms

Enter the PeopleSoft system through Axess. Once you have been authorized to use PeopleSoft, you should find a "PeopleSoft" application tab when you enter the Axess system. In the left-hand navigation, select "Curriculum Management," then "Course and Class WebForms." "Update Class" is the Webform you will use most, to change information for a class that has already been loaded to the time schedule from the course catalog. The "Add Class " form is used only for an existing, active course that did not appear in the time schedule at all, usually because it was not offered the previous year and the NOTTHIS wasn’t updated in the Course Catalog, or it is alternate years and the NOTTHISALT wasn’t updated, or it is a new course added to the catalog after Prior Term Copy was run.    

scheduling

 

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