Roles & Responsibilities

The School of Medicine (SoM) Curriculum Administrators and Department Course Administrators work together closely to maintain the accuracy of curriculum offered to SoM students.  Roles and responsibilities are detailed below:  

SoM Registrar's Office Curriculum Administrators

  1. Create and maintain course and clerkship data 
    1. PeopleSoft Course Catalog Database
    2. CPS CLSS
    3. SoM Course and Clerkship Catalog (MedCatalog)
  2. Train SoM Department Course Administrators to use administrative systems
    1. OBIEE Course Catalog Data Report
    2. PeopleSoft Webform
    3. OBIEE Time Schedule Report
    4. CPS CLSS
  3. Establish procedures and administer the process for creating new courses
  4. Ensure compliance with Stanford University policy (e.g., unit value, cross-listing)
  5. Generate SoM quarterly Class Time Schedule
  6. Coordinate annual prior term copy activities

SoM Department Course Administrators

  1. Coordinate department's annual updates to PeopleSoft Course Catalog Database
    1. Run OBIEE Course Catalog Data Report to obtain exisiting course data
    2. Distribute existing course data to department chair and respective instructors
    3. eCollect updates and update course records electronically using the PeopleSoft Add/Update Course Catalog Webform
    4. Guide and assist faculty with the process of proposing new SoM courses
  2. Coordinate department's annual updates to quarterly Class Time Schedules
    1. Run OBIEE Time Schedule Report to obtain existing class data for all four quarters
    2. Distribute exisiting Time Schedule data to respective faculty and collect/compile updates
    3. Enter updates for all four quarters using the PeopleSoft Update Class webform
    4. Coordinate/request room reservations for all classes either on campus or the at the med buildings
  3. Update department's faculty lists for Independent Study sections annually. Report new faculty appointments to SoM Curriculum Administrator on an ongoing basis throughout academic year
  4. Report any changes to course or scheduling data occuring during the academic year to SoM Curriculum Administrator on an ongoing basis