Annual Review of Clerkship Offerings

Each winter all clerkship offerings at the School of Medicine must be reviewed by departments to ensure that the School of Medicine Course Catalog (MedCatalog) is accurate for incoming clinical students who will enter the Draw in March. Data are updated for clerkships that will continue to be offered, new clerkships are authorized and included as new records in both the PeopleSoft Course database and the MedCatalog, and clerkships that will no longer be offered are deactivated in the PeopleSoft Course database and deleted from the MedCatalog.

The annual Clerkship Review is conducted by the Assistant Director of Clerkship Administration.  In January, the Assistant Director provides clerkship directors with hard copy of their offerings as they currently exist in the MedCatalog database.  An accompanying cover sheet instructs the directors to review the information and indicate for each category of data whether there are "No Changes" or "Changes as Noted." Directors sign and return the completed review by the deadline indicated — usually late January — in order for changes to be reflected in the MedCatalog and the Fishbowl System in time for the Draw, when incoming clinical students select and set their schedules for the following two years.

Every effort is made to finalize clerkship data prior to the Draw.  However, unexpected changes do occur after the Draw has taken place. Any such changes are communicated by e-mail to the Assistant Director of Clerkship Administration who updates the information in the MedCatalog and the Fishbowl System.