Resources, Training Material, & Deadlines

Step-By-Step Guide for Academic Year 2019-2020

Course Catalog Management (March 27 – May 10)

Step 1 – Pull BI Course Catalog Report

  1. Go to bi.stanford.edu
  2. Search for “Course Catalog Data” or navigate to Catalog > Shared Folders > Student Administration > Student Records > Course Scheduling
    1.  Click open  
  3. Select your department
  4. Click Apply
  5. Click on the third tab “Course Data Report by Subject and Catalog Number

Step 2 – Review information from BI Report

Step 3 – If an update is needed, submit changes via Add/Update Course Catalog webform in PeopleSoft by May 4, 5:00pm. (if the course is the same as last year, do not submit a webform.)

  1. Navigate to CS Admin > Curriculum Management > Course and Class webforms > Add/Update Course Catalog
  2. Change Effective Date to 08/01/2018 for changes for the upcoming year
  3. Add all changes in webform
  4. Write in “Special Instructions” field any helpful information or additional instructions
  5. Click “Send for Approval”
  6. You will receive an automated email once webform is approved or rejected

Time Schedule Management (May 20-June 24/July 12)

Step 1 – After Prior Term Copy is run, pull BI Time Schedule Report

  1. Go to bi.stanford.edu
  2. Search for “Time Schedule” or navigate to Catalog > Shared Folders > Student Administration > Student Records > Course Scheduling > Time Schedule (1072-Future) (PS_SR109a)
  3. Select Process by “Subject”
  4. Leave “Academic Org (Dept/School)” blank
  5. Select terms 1202, 1204, 1206 & 1208 (or each one individually if you prefer to have separate reports per quarter)
  6. Select your department’s subject (ex. “GENE”)
  7. Leave Cognate Status, Component, and Instructor to “All”
  8. Click Apply
  9. Click on second tab “Time Schedule Report” to view report

Step 2  - Review information from BI Report

Step 3 – Enter changes in CPS CLSS form

Classroom Scheduling Deadlines (May 20-July 12)

  • School of Medicine Rooms
    • Smartsheet to Medscheduler by June 24
  • Department Scheduled Rooms 
    • Receive necessary approvals, enter in CLSS by July 12
  • Main Campus Rooms 
    • Enter “General Room Assignment” and room characteristics in CLSS by July 12
    •     Comment with reason for on-campus request is required

 

 

 

 

Resources