2.7.G. Options of the Department Chair

1. When the Recommendation of the Departmental Evaluation Committee is Positive

    Upon receiving a favorable recommendation from the Departmental Evaluation Committee, the department chair may request the completed appointment, reappointment or promotion long form and (if he or she does make such a request) shall -- where consistent with departmental practice -- consult the appropriate departmental faculty to review the recommendation and vote to approve or disapprove the proposed action.  It is required that the faculty members given responsibility for the review shall be broadly representative of such faculty.  The names of the faculty participating in the review and the vote to accept or reject the recommendation should be recorded on the long form.  Any vote against approval of the recommendation should be fully explained.

    The department chair also has the authority, in his or her discretion, not to proceed to request the completed long form.  In such cases, the department chair should discuss the matter with the Vice Dean, who may, in his or her judgment and discretion, concur with or not concur with the department chair’s recommendation. In cases where the Vice Dean does not concur with a negative recommendation by the department chair, he or she may remand the matter to the department for further consideration.

    In cases where the Vice Dean concurs with a negative recommendation by the department chair (after consultation with and with the approval of the Dean), certain protocols must be observed by the department chair in reporting the decision to the candidate.  The Office of Academic Affairs should be consulted for assistance in this matter.

2. When the Recommendation of the Departmental Evaluation Committee is Negative

    Upon receiving a negative recommendation from the Departmental Evaluation Committee, the department chair may decide to proceed no further with the contemplated appointment, reappointment or promotion action. In such cases, he or she should consult with the Vice Dean, who may, in his or her judgment and discretion, concur with or not concur with the department chair’s recommendation.  In cases where the Vice Dean does not concur with a negative recommendation by the department chair, he or she may remand the matter to the department for further consideration.

    In cases where the Vice Dean concurs with a negative recommendation by the department chair (after consultation with and with the approval of the Dean), certain protocols must be observed by the department chair in thereafter reporting the decision to the candidate.  The Office of Academic Affairs should be consulted for assistance with the matter.

    Alternatively, the department chair may request the completed long form and, in such a case, shall – where consistent with departmental practice -- consult the appropriate departmental faculty to review the recommendation and vote to accept or reject the Departmental Evaluation Committee’s recommendation.  It is required that the faculty members given responsibility for the review shall be broadly representative of such faculty.  The names of the faculty participating in the review and the vote to accept or reject the recommendation should be recorded on the long form.  Any vote against approval of the recommendation should be fully explained.

3. When the Recommendation of Departmental Faculty is Positive

    If the department chair receives and concurs in a favorable recommendation from the appropriate departmental faculty, he or she forwards the completed long form to the Vice Dean with a transmittal memorandum summarizing the reasons for the positive recommendation of the department and discussing the significance of any negative information or opinion.

    If the department chair does not concur with a positive recommendation, he or she should discuss the matter with the Vice Dean, who may, in his or her judgment and discretion, concur with or not concur with the department chair’s negative recommendation.

    In cases where the Vice Dean concurs with a negative recommendation by the department chair (after consultation with and with the approval of the Dean), certain protocols must be observed by the department chair in thereafter reporting the decision to the candidate.  The Office of Academic Affairs should be consulted for assistance in this matter.

    In cases where the Vice Dean does not concur with a negative recommendation by the department chair, he or she may either remand the matter to the department for further consideration or proceed to the next level of review by the Assistant Professors Review Committee or the Appointments and Promotions Committee.

4. When the Recommendation of Departmental Faculty is Negative

    If the department chair receives and concurs in a negative recommendation from the appropriate departmental faculty, the department chair should discuss the matter with the Vice Dean, who may, in his or her judgment and discretion, concur with or not concur with the department chair’s recommendation.

    In cases where the Vice Dean concurs with a negative recommendation by the department chair (after consultation with and with the approval of the Dean), certain protocols must be observed by the department chair in thereafter reporting the decision to the candidate.  The Office of Academic Affairs should be consulted for assistance in the matter.

    In cases where the vice Dean does not concur with a negative recommendation by the department chair, he or she may either remand the matter to the department for further consideration or proceed to the next level of review by the Assistant Professors Review Committee or the Appointments and Promotions Committee.

    If the department chair does not concur with a negative recommendation, he or she should forward the completed long form to the Vice Dean with a transmittal memorandum summarizing the reasons for his or her positive recommendation and discussing the significance of any negative information or opinion.  In such cases, the Vice Dean has the option of remanding the matter to the department for further consideration or proceeding to the next level of review by the Appointments and Promotions Committee.