University policy specifies that “deans, department chairs, or their delegates should confer annually with each junior faculty member . . . to review his or her performance in light of the criteria for reappointment or promotion.”
- The annual counseling meeting is an opportunity for the faculty member to review his or her progress to date in scholarly activities and to receive feedback from the department chair (or designate) on the relationship between this progress and the criteria for reappointment or promotion.
- The proportionality of the faculty member’s contributions in clinical care, teaching and scholarly activities should be discussed and documented as part of the annual counseling meeting. This information will be shared with referees at the time of the reappointment or promotion review.
- The goal of the School and its departments is to provide a supportive atmosphere to assist faculty in their academic careers. However, the ultimate responsibility for career trajectory and success rests with each faculty member himself or herself.
- Thus, it is up to faculty members to respond to invitations to meet with their mentor or department chairs; to request such annual counseling meetings if such sessions are not otherwise scheduled for them; to attend information sessions offered to them; and to be familiar with policies and procedures concerning reappointment and promotion, in particular, those included in the University and School faculty handbooks.
Annual Counseling Meetings (OAA website)
Annual Counseling Documentation Form (OAA website)
Stanford University Faculty Handbook
School of Medicine Faculty Handbook