Academic Affairs  

Leave Policies

School of Medicine Specific Policy

Please note that the Faculty Leave Data Security Attestation Form doc is now required for all leaves (including FMLA, disability, and other leaves handled by the Benefits administrators). For sabbaticals and leaves processed by OAA, please submit the attestation with the leave request. For leaves processed by Benefits, the form should be signed and retained in the department's records.

University Policy

Chapter 3 in the University Faculty Handbook contains the policies governing leaves and sabbaticals.

This page contains some useful excerpts.

Limitations on Leaves

It is University policy to place limitations on the granting of leaves. When considering a faculty member’s leave request, the department Chair and school Dean should determine whether the following two limitations have been satisfied:

Overall Limit on Leave

The total time spent on leaves of any kind normally should not exceed six quarters in seven years for faculty with nine month appointments or 24 months in seven years for faculty with 12 month appointments. (To determine this limit, count back seven years from the end date of a proposed leave. In this calculation, partial leaves will be prorated.)

Limit on Contiguous Absence

In addition, leaves of any kind, or combinations of leaves, may not exceed 24 contiguous months for faculty with 12 month appointments or two consecutive academic years for faculty with 9 month appointments, irrespective of percent time off duty.


Leaves may not be taken during the academic year immediately preceding retirement.

Short Absences

Faculty members do not accrue vacation leave or sick leave. However, short absences for personal business, illness, jury duty, military duty, and similarly limited absences normally are with full salary. It is expected that when scheduling periods of personal time off, one's academic responsibilities are taken into consideration and continue to be fulfilled. The department Chair should be notified in advance of any absence of a faculty member on active duty that may affect class, laboratory, research, or other University commitments, including graduate student supervision.

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