Monthly OAA Announcements


Archived Announcements

Prior Monthly Announcements will be archived in Box for your review

November 2020 - OAA Announcements

October 2020 - OAA Announcements

September 2020 - OAA Announcements

August 2020 - OAA Announcements

June 2020 - OAA Annoucements

May 2020 - OAA Announcements

April 2020 - OAA Announcements

March 2020 - OAA Announcements

February 2020 - OAA Announcements

December 2020 OAA Announcements

  • OAA Staffing Updates
  • 2021 Review Committee Meeting Dates
  • Bimonthly Professoriate Status Reports
  • Update: Visiting & Short-Term Faculty OAA FASA Approver
  • Updated Restrictions on Visiting Instructor, Visiting Faculty, Adjunct Lecturers and Adjunct Professors
  • Reminder: Notification of Non-Renewal for Multi-Year appointments of our Short Term Faculty (Adjunct Lecturer, Adjunct Professor, Lecturer, Senior Lecturer)
  • Reminder – Upcoming Professoriate and CE Workshops
  • Reminder – COVID-19 Extension for Clinician Educators
  • Reminder: Change in COVID-19 Tenure/Appointment Clock Extension for Professoriate
  • Reminder: Changes to FASA Department Approver Requirements

OAA Staffing Updates
The Office of Academic Affairs is delighted to announce the promotion of Lisbeth Fuentes-Fernandez to Faculty Affairs Specialist. In this role, Lisbeth will begin to take responsibility of all SoM leave actions (sabbatical, PDL, LWOS, LOA). In the new year, she will also partner with Mary Catherine Watten and James Eubank on a portion of visiting and short-term faculty actions and manage data entries. 

Please continue to send your leave actions to the shared inbox: som-leaves@stanford.edu and inquires pertaining to visiting and short-term faculty actions to the shared inbox: som-visiting_short_term@stanford.edu

We are looking forward to Lisbeth’s continued work and growth on the OAA team. Please join us in congratulating Lisbeth!

We would like to take this opportunity to thank Alex Obaya Minor for taking on additional responsibilities while we filled this position.

2021 Review Committee Meeting Dates

Our website has been updated to reflect the 2021 school-level A&P meeting dates (and the corresponding file acceptance deadlines for Professoriate Committees). The information is available here: http://med.stanford.edu/academicaffairs/tools/review-committees.html

Bimonthly Professoriate Status Reports

Beginning in the new year, the professoriate team will release (on a bimonthly basis) a departmental status report of active items received by the SoM-Prof team.  

Update: Visiting & Short-Term Faculty OAA FASA Approver

Please begin selecting James Eubank as the School of Medicine Dean Office approver for all visiting and short-term faculty FASA transactions. James will be the primary reviewer for this population. Mary will continue to review requests as needed. Thank you for your patience as we adjusted to Akiko’s departure and onboarded James.

Updated Restrictions on Visiting Instructor, Visiting Faculty, Adjunct Lecturers and Adjunct Professors

We have re-confirmed with the provost office that the restrictions for new appointments (visiting instructor, visiting faculty, adjuncts) will also be extended through the end of the winter quarter. The provost office is also awaiting the communication from Global Business Services, prior to formally informing schools. Although we do not have the formal directive, we urge those with visiting instructors, visiting faculty and short term faculty scheduled to begin their initial appointment prior to April 1, to send forward a request for an exception. Here is the link to the Google Form: https://forms.gle/FRBeR48c5u8mqwNE9

Reminder: Notification of Non-Renewal for Multi-Year appointments of our Short Term Faculty (Adjunct Lecturer, Adjunct Professor, Lecturer, Senior Lecturer)

As outlined in University policy, a non-renewal notice (communication) is required for Academic Staff-Teaching and relevant Other Teaching Staff (Adjunct Lecturer, Adjunct Professor, Lecturer, Senior Lecturer) who (1) hold multi-year appointments and (2) whose appointments will be ending by August 31,2021. 

Reminder - Upcoming Workshops for Professoriate and CEs 

Eligible faculty will receive a personal email invitation for the workshops that pertain to them. We highly encourage faculty to attend these informational workshops.  

Professoriate

The Candidate's Role in the A&P Process - Tuesday, January 26, 2021 at 4:30 pm.  

Promotion to Associate Professor in the MCL - Wednesday, February 10, 2021 at 4:30 pm.  

Promotion to Associate Professor in the UTL - Wednesday, March 24, 2021 at 4:30 pm.  

Senior Faculty Transitions: Retirement and FRIP -  April 13, 2021 at 4:30 pm.  

CE

Promotion to Clinical Associate - January 2020 (date to be determined) 

Candidates Role/Finding your Expertise - April 2020 (date to be determined) 

 


Reminder
- COVID-19 Extension for Clinician Educators

In recognition of the serious academic and personal challenges posed by the COVID-19 viral pandemic, Clinical Assistant Professors are entitled to a one-year extension which we hope will alleviate stressors of working on a reappointment or promotion now.  If Clinical Assistant Professors and Chairs feel a COVID-19 Extension is needed the below procedure should be followed-

Procedure: FAAs should process requests for the COVID-19 Extension through the online FASA system before December 31, 2021.   The FASA form should also clearly note in the comments section that the extension request is for the COVID-19 emergency.

Reminder: Change in COVID-19 Tenure/Appointment Clock Extension for Professoriate

The Provost’s Office has announced a change in the implementation of the 1-year COVID-19 tenure/appointment clock extension. The Provost Office will now automatically grant the extension unless the faculty member opts out. Departments do not need to submit FASA documentation, and we have been told to expect all extensions to be processed by the end of this quarter. More information regarding this process is available on our OAA COVID-19 Updates webpage: http://med.stanford.edu/academicaffairs/COVID-19.html

Reminder: Changes to FASA Department Approver Requirements

FASA is the university-wide system that automates the academic appointment process, including department level approvals. The University’s business practice is to have the Department Chair/ Institute Director personally approve the academic appointment within the FASA system for each FASA transaction.

At the direction of the University, SoM will begin requiring the Department Chair or Institute Director’s personal signoff in FASA for all actions across academic lines, effective January 4, 2021. The FAA must assign the Department Chair/Institute Director as the Department Approver instead of themselves. Please note, this is not a new business practice, but one that the University is now directing SoM to enforce.

We recognize this is a major shift in process for many SoM units. To that end, we conferred with University offices for an alternative:

The Department Chair may delegate department level approval in FASAto the unit’s Director of Finance and Administration (DFA) or to the unit’s Division Managers. Please note that the delegation cannot be re-delegated past the finance officer of the unit. To clarify, this means the department approver in FASA must either be the Department Chair, DFA or Division Manager.

We appreciate your understanding as we work together to ensure we are following the appropriate university-wide guidelines for the FASA system and the academic appointment process.