Monthly OAA Announcements


Archived Announcements

Prior Monthly Announcements will be archived in Box for your review

September 2020 - OAA Announcements

August 2020 - OAA Announcements

June 2020 - OAA Annoucements

May 2020 - OAA Announcements

April 2020 - OAA Announcements

March 2020 - OAA Announcements

February 2020 - OAA Announcements

October 2020 OAA Announcements

  • Assistant Professor Investigator 360 Evaluation
  • Updated Checklists for Visiting Faculty, Visiting Instructors, Visiting Scholars, Visiting Postdoctoral Scholar, Adjunct Professors, and Adjunct Lecturers
  • Reminder - Begin Using Updated Visiting & Short-Term Faculty Offer Letters & Letters of Invitation
  • Reminder - Clinical Excellence Survey Update
  • Reminder - Impact of Winter Closure Extension on Processing Times

     

Assistant Professor Investigator 360 Evaluation

This October, we will roll out the fall cycle of the 360 Evaluation of assistant professors who lead research groups.  This process gathers feedback from past and present trainees, and from faculty and staff colleagues in areas of management and leadership.  Vice Dean Linda Boxer will be contacting the relevant chairs of departments with a copy to the DFA and FAA, followed by an email to the faculty member to initiate the process, and with implementation instructions. Please find more information on the 360 Process Overview and FAQs doc.

Presentation on the 360 purpose and process 32 minutes

360 Evaluation Mapping: Where can faculty develop skills? The list of available faculty training that maps to each of the competency domains being evaluated.

 

Updated Checklists for Visiting Faculty, Visiting Instructors, Visiting Scholars, Visiting Postdoctoral Scholar, Adjunct Professors, and Adjunct Lecturers

We have updated our checklists (outlining the required documentation for each action) to better support you (link)

Updated to include links to available guidance, additional context and FASA specific information:

  • Visiting Faculty
  • Visiting Instructors
  • Visiting Scholars
  • Visiting Postdoctoral Scholars
  • Adjunct Professor, Adjunct Lecturer


Requirements updated after discussion with Provost Office (also added links to available guidance, additional context and FASA specific information):

  • Lecturers (Lecturers, Senior Lecturers)


New Checklists for FASA transactions resulting from School-Approved Exceptions

  • Visiting Faculty
  • Visiting Instructors
  • Visiting Scholars
  • Visiting Postdoctoral Scholars


We recommend you use the updated checklists immediately. We will accept use of the earlier versions through October 31, 2020. The updated checklists will be required for FASA transactions received by OAA beginning November 1, 2020.

 

Reminder - Begin Using Updated Visiting & Short-Term Faculty Offer Letters & Letters of Invitation

The Provost’s Office has updated the offer letters for Short Term and Visiting Faculty. We have updated our template letters and they can be found in the Toolbox. In addition, Bechtel has raised their fees and the new fees are reflected in the updated letters

We will no longer accept the old templates beginning 10/1/20. If you have questions, please either email som-visiting_short_term@stanford.edu or you can send a zoom meeting request to Mary for a quick chat. Her regular zoom office hours are on Thursdays 1:30-3:00 PM.

 

Reminder - Clinical Excellence Survey Update

The revised Clinical Excellence Survey (CES) is now posted on the OAA Toolbox. The CES has been updated to include a new section on professional values. Similar changes were made to the candidate’s statement guidelines some time ago. These changes reflect the values of our institution. Please use the revised survey for all new actions initiated after October 1. Actions currently being processed with the existing Qualtrics template will be accepted in the transition. Please see the Qualtrics Video tutorial  or the  Detailed Instruction  Manual for CES for help with uploading the new template.

 

Reminder - Impact of Winter Closure Extension on Processing Times
PLEASE NOTE THE NEW DEADLINES

The University will close for an additional week for Winter Closure in 2020. Stanford School of Medicine (including OAA) will follow the same schedule approved by the University - from Monday, December 14, 2020, through Friday, January 1, 2021. We want to make you aware of how this additional week of closure will impact our processing times. Please refer to the timelines/deadlines below (in all cases, deadlines refer to complete actions in final, approved form. If edits or additional material are needed this may delay the start date):

  • Professoriate - Please note, actions received after November 30, 2020 we cannot commit to reviewing before January 2021. We will do our best to review it in December 2020 (volume allowing).
  • CEs, Instructors, and Clinical Scholars - Due to Winter Closure starting early, we have had to reschedule both Clinician Educator Appointments and Promotions Committees for December 2020. The Clinical Assistant Professor A&P meeting will be held on December 8th, meaning all Clinical Assistant Professor files assigned to December will need to be finalized no later than December 1st. The Clinician Educator A&P meeting will be held on December 11th, meaning all Clinical Associate Professor and Clinical Professor files assigned to December will need to be finalized no later than December 4th. Files that do not meet the above deadlines will be deferred to January 2021 A&P meetings.

For non-A&P actions (including Instructors, Clinical Instructors, Clinical Scholars, all FTE changes and extensions), please be sure these are submitted within the normal 45 to 60 days in advance of the proposed start date.

  • ACF - Please be sure to submit ACF actions within the normal 60 days in advance of the proposed start date.
  • Visiting/Short Term Faculty - If there is a visa- Bechtel International Center announced blackout dates for J-1 requests. Bechtel confirmed they will not approve any visa tied to an appointment (initial or reappointment) with a start date between 12/2/2020 and 1/3/2021. Actions with a 12/1/2020 start and 1/4/2021 start are allowable.
    • Requests for 1/4/2021 start dates must be received by OAA prior to 11/4/2020.
    • All requests received by OAA after 11/4/2020 will require an effective date of 2/1/2021 or later.
      If there is no visa - please submit actions within the normal 30 days in advance of the proposed start date.
  • Leaves - Leave requests (sabbatical, PDL, LWOS, & LOA) should be made 45 to 60 days in advance of the leave start date. For instance, a sabbatical leave starting January 1, 2021, the request must be received by OAA no later than November 1, 2020. We will do our best to review it in December 2020 (volume allowing), however, the faculty member may elect to delay the leave.